For this assessment candidates are required to prepare for a meeting to be conducted in their workplace.

Candidates who are not currently employed are required to prepare for a meeting to be conducted in a simulated workplace.

Note: The work completed for this Assessment Task provides the basis for Assessment Tasks 2 and 3. Ensure you keep an electronic and/or hard copy of this completed assessment for future use.

       1.      Review Appendix 1 ‘Assessment Task 1 submission form’ and use this document to complete this assessment.

       2.      For those completing this assessment in the workplace, identify a meeting to conduct in your workplace.

       3.      For those completing this assessment outside the workplace, choose one of the following meetings to conduct in a simulated workplace.

                          a.       Agree on a business retreat destination from the following list.

                                              i.       Fiji

                                             ii.       Noosa

                                             iii.      Melbourne.

                          b.       Develop a fire evacuation plan and procedure for a simulated business.

                          c.       Agree on a cleaning procedure for a simulated business.

       4.      Determine the meeting requirements for your meeting by completing the ‘Meeting requirements questionnaire’ included in Appendix 2.

       5.      Develop a meeting agenda using templates used by your organisation or the template provided in Appendix 3.

       6.      Identify meeting participants and detail the reason/s they should attend the meeting.

       7.      Identify the format of your meeting and explain why you have chosen this format.

       8.      Develop an invitation to notify participants of your meeting and explain the format of your invitation and why you chose this format. Use this invitation to notify participants of your meeting.

       9.      Prepare required meeting papers. You must identify at least one meeting paper required for your meeting.

    10.    Develop and implement an action plan (Appendix 4: Meeting preparation action plan) detailing the tasks required to make the meeting arrangements and who is responsible for completing those tasks by when.

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