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Manage Meetings

Question

Answered

TASK 1:

For this assessment, you will be observed preparing for, conducting and following up on one meeting, with at least four participants.  Whilst you may work with your assessor to discuss the meeting options, it is recommended that you implement this assessment with other units you are studying.

PREPARATION
In your preparation, you are to ensure that:
•    Purpose of meeting is clarified and the agenda developed in line with stated purpose
•    The style and structure of the meeting is appropriate to the meeting’s purpose
•    Meeting participants are identified and notified in accordance with organisational procedures
•    Meeting arrangements are confirmed in accordance with requirements of meeting
•    Meeting papers are dispatched to participants within designated timelines

You must provide your agendas to your assessor at the time of your assessment

CONDUCTING
Whilst conducting your meetings, you are to ensure that:
•    Meetings are chaired in accordance with organisational requirements, agreed conventions for the type of meeting and legal and ethical requirements
•    Meetings are conducted to ensure they are focused and time efficient
•    Meeting facilitation enables participation, discussion, problem solving and resolution of issues
•    Minute taker is briefed on recording meeting notes in accordance with organisational requirements and conventions for the type of meeting

TASK 1:
For this assessment, you will be observed preparing for, conducting and following up on one meeting, with at least four participants.  Whilst you may work with your assessor to discuss the meeting options, it is recommended that you implement this assessment with other units you are studying.

PREPARATION
In your preparation, you are to ensure that:
•    Purpose of meeting is clarified and the agenda developed in line with stated purpose
•    The style and structure of the meeting is appropriate to the meeting’s purpose
•    Meeting participants are identified and notified in accordance with organisational procedures
•    Meeting arrangements are confirmed in accordance with requirements of meeting
•    Meeting papers are dispatched to participants within designated timelines

You must provide your agendas to your assessor at the time of your assessment

CONDUCTING
Whilst conducting your meetings, you are to ensure that:
•    Meetings are chaired in accordance with organisational requirements, agreed conventions for the type of meeting and legal and ethical requirements
•    Meetings are conducted to ensure they are focused and time efficient
•    Meeting facilitation enables participation, discussion, problem solving and resolution of issues
•    Minute taker is briefed on recording meeting notes in accordance with organisational requirements and conventions for the type of meeting

4

What documentation is required when organising and managing a formal meeting?  Be sure to include a description of who is responsible for the documentation, and indicate any timelines required for this documentation.

6

ALT International will be holding a meeting of team leaders on the first Wednesday of next month.  The meeting will take place in the board room at ALT Internationals head office – 133 Federal Avenue, Werribee Victoria 3030.  This meeting will commence at 10:30 am and will run for 1 hour.  
Discussions will include Budgets, Timeliness, staff attendance, sales targets, and OHS. Develop an agenda for this meeting.

Manage Meetings

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Part A.  1 Project Definition/Parameters and Risks (20 Marks)  (a) Discuss the relative importance of the various iron triangle parameters in setting the overall project objectives that will need to be managed by you as the IC PLC project manager over the course of the project, and how the ...

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