Create a new blank Access 2007/2010/2013 Database and name it [lastname] [initial] _ [student number] _ [course code] _ assign1.accdb (eg. genrichr_0050051005_CIS5100_assign1.accdb).
Import the four sets of data from your firm’s Intranet (CIS5100 Study Desk).
The easiest and quickest way to import data into Access is by using the Import Text Wizard. The following steps must be followed carefully to ensure the data is imported correctly:
Importing Tab Delimited Text files into Access 2007/2010/2013 using the Wizard
• On the External Data tab, in the Import & Link group, click the Text File data source icon.
• In the Get External Data - Text File wizard popup, browse to find the ‘Assignment01 Text File Customers.txt’ text file and select the Import the source data into a new table in the current database option – then click OK.
• Select the Delimited – Characters such as commas or tab separate each field option on the first page of the wizard - then click Next.
• Select the Tab option on the second page of the wizard and turn on the First Row Contains Field Names check box - then click Next.
• Set the following for each field on the third page of the wizard:
• Field Name – keep the field name as it appears when imported
Note: Changing Field Names rather than using Captions will result in loss of marks.
• Data Type – giving each an appropriate data type (students will be marked on their logical choice of data types, based on the sample data provided).
Note: Numbers that will not be used for calculations should be set as Text. Numbers such as Freight Weight and Order Qty must be carefully and logically set to avoid loss of data (numbers without decimal places should be set to be either binary, integer or long integer; and numbers with decimal places should be set to be single or double).
See the Beskeen et al textbook Access 2010 Unit E for more details on setting appropriate Data Types, particularly Table E-3: Common Number field properties for logical Data Types.
• When you are sure that each field has the appropriate data type, click Next.
• Select No Primary Key option on the forth page of the wizard – these will be set in Task 2 - then click Next.
• Name the table tblCustomers on the final page of the wizard and click Finish.