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BSBADM502 Manage Meetings

Question

Answered

Question:

For this assessment you will need to perform the following tasks.

Task 1: Action - Conduct and Chair a workplace meeting and produce;

  1. An agenda
  1. Minutes of the meeting and;
  1. An Action Plan for a minimum of 2 key items on the agenda

Task 2: Research -

Workplace meetings are usually not bound to strict protocols associated with formal meetings and are usually more informal. Agendas and recording of the meeting outcomes is encouraged. When conducting informal workplace meetings;

  1. What is an “Action Plan”
  1. List two advantages of recording an action plan in workplace meetings
  1. List 3 strategies that the manager/facilitator of a workplace meeting could use to encourage participation by all team members in attendance at the meeting.

Task 3: Research -

When managing/facilitating a meeting one of your roles will be to gain agreement/consensus by the group for an action. List the 5 recommended phases for reaching consensus.

Task 4:

Provide one example on how you could address each of the key provisions of relevant legislation, standards and codes listed below, when you are managing meetings in the workplace:

  1. Anti-discrimination legislation
  1. Ethical principles
  1. Codes of practice
  1. Privacy laws
  1. Copyright
  1. Occupational health and safety

Task 5:

Then you are to complete the following exercises:

  1. Outline meeting terminology, structures, arrangements
  1. Outline responsibilities of the chairperson and explain group dynamics in relation to managing meetings
  1. Describe options for meetings including face-to-face, teleconferencing, web-conferencing and using webcams
  1. Identify the relevant organisational procedures and policies regarding meetings, chairing and minutes including identifying organisational formats for minutes and agendas.

Questions:

Answer the following questions either verbally with your assessor or in writing.

1.Give 2 examples of Formal meetings that would be conducted under formal protocols.

2.List 5 roles that the Chairperson would have in a Formal meeting

3.List 3 roles of the meeting Secretary

4.What does the term “Quorum” mean?

5.What is the difference between an “Absence” and an “Apology” being recorded in the minutes of a formal meeting.

6.What does the term ‘Through the Chair” mean?

7.What does the term “Constitution” mean

8.List 3 essential items that need to appear on a formal meeting agenda

9.What does it mean if a “Motion” is “carried”

10.List 3 methods of voting at formal meetings

BSBADM502 Manage Meetings

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EDU10007 Contemporary Perspectives of Learning and Development for Early Childhood

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