“Course Registration Process of Eastern State University (ESU)”
The process of assigning professors to courses and the registration of students is a frustrating and time-consuming experience. The management of Eastern State University (ESU) is looking to hire a business analyst who can make their business process run more efficiently.
After the professors of ESU have decided which courses they are going to teach for the semester, the Registrar's office enters the information into the computer system. A batch report is printed for the professors indicating which courses they will teach. A course catalog is printed and distributed to the students.
The students currently fill out (multipart, multicolor) registration forms that indicate their choice in courses and return the completed forms to the Registrar's office. The typical student load is four courses. The staff of the Registrar's office then enters the students' forms into the mainframe computer system. Once the students' curriculum for the semester has been entered, a batch job is run overnight to assign students to courses. Most of the time, the students get their first choice; however, in those cases where there is a conflict, the Registrar's office talks with each student to get additional choices. Once all the students have been successfully assigned to courses, a hard copy of the students' schedule is sent to the students for their verification. Most student registrations are processed within a week, but some exceptional cases take up to two weeks to solve. Students can change (add or drop) their registered courses during the first two weeks of the semester. Therefore, they should talk with the staff at Registrar’s office at their earliest and such requests must be only considered when the minimum limit of enrollments for the course is already satisfied. Otherwise, the requests will be rejected, and students must proceed with their first choices.
Once the initial registration period is completed, professors receive a student roster for each course they are scheduled to teach. At the beginning of the teaching period, professors should share teaching materials of the course with the given student list. Throughout the teaching period, professors may be able to change (add or drop) the teaching materials. Furthermore, the professors will be able to record and view the grades and marks of the assessment taken by the students in their classes.
At the end of the semester, the course coordinator conducts a course reviewing session based on the feedbacks of the students. Under this session, students are given a form to fill out a form regarding their learning experience of the course. The form contains three sections: the feedback about the course content, feedback about the teaching staff and feedback about the registration process. The staff in Registrar’s office creates a summary report based on feedbacks about course
content and teaching staff and send it to relevant professor who taught the course. The summary report on registration process will be shared with the registrar and course coordinator. These summary reports are used to improve the course registration process.
• At the beginning of each semester, students may request a course catalog containing a list of course offerings for the semester.
• Information about each course, such as professor, department, and prerequisites will be included to help students make informed decisions.
• The new system will allow students to select four course offerings for the coming semester.
• In addition, each student will indicate two alternative choices in case a course offering becomes filled or canceled.
• No course offering will have more than ten students or fewer than three students.
• A course offering with fewer than three students will be canceled.
• Some courses have course pre-requisites.
• Once the registration process is completed for a student, the registration system sends information to the billing system so the student can be billed for the semester.
• Professors must be able to access the online system to indicate which courses they will be teaching, and to see which students signed up for their course offerings.
• For each semester, there is a period that students can change their schedule. Students must be able to access the system during this time to add or drop courses.
• At the end of the semester, the students will be able to view a performance report containing the grades of all courses taken by him or her.
You are asked to compose a technical document covering following topics for the course registration process of Eastern State University.
1. Vision Statement and Description
2. Use Cases (at least two)
3. Class Diagram
4. Sequence Diagram
5. Activity Diagram
6. User Interfaces
7. User Manuals
8. Installation Manuals