Task:

Task 1

1.Complete the following tasks based on the case study.

Download and complete the Meeting Planner from the OLS to plan your meeting.

a)Using the meeting planner as a guide, list the meeting arrangements you will have to make for the meeting. Improvement to lighting over editors’ workstations

Report on investigation of storage facilities offsite

The fire evacuation plan has been finalised and a date is needed for the fire drill and evacuation procedures to occur Restocking first aid equipment for the clinic

b)List the documentation you will need for participants at the meeting.

List of current inventory of first aid equipment

Fire evacuation proposal from John Everton 

c)By what date should you send out the notice of meeting for the Occupational Health and Safety Committee meeting according to the Grosvenor Publishing Company policy? 

d) What information should be included on the notice of meeting? (List four items).

2.With the information you have from the case study produce the following meeting documents:

Notice of Meeting

Agenda.

3. Complete the following short answer questions.

a) State the purpose of an agenda

b) What is the difference between a notice of meeting and an agenda?

c) What is a quorum?

d) Refer to the Case Study for Grosvenor Publishing Company policy procedure organising a meeting and include the required timeframes.

e) Explain why notes taken at a meeting should be typed up as soon as possible after the conclusion of the meeting.

f) What is the role of the chairperson in a meeting?

g) State an aspect of an Annual General Meeting that makes it different to all other meetings.

h) Formal meetings have a general pattern to follow. Other than the time, date and venue list at least three other things that are included in the minutes of a formal meeting.

i) Describe three (3) culturally appropriate communication techniques that you could use when holding a meeting with people from different cultures?

j) List the key provisions of the following legislation that may affect/need to be considered when organising meetings. 

Work health and safety laws

Privacy laws

Anti-discrimination legislation 

Use the following checklist to ensure that you have completed all the necessary tasks.

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