Business analysis is a skilful job. A business analyst needs to deal with activities like requirement gathering, analysis, and modelling the results on a day-to-day basis. The workload lessens to a huge extent if the analysts get some help if integrated with technology. A business course can help analysts do the entire job more efficiently and quickly.
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When asked business analysts about the reality. 90% of them answered in unison that business analysis tools indeed make their work hassle-free. However, 10% of the slot mentioned that they are not good with technology and hence find it difficult to integrate their work with technical tools. Hence, we can decipher from the statistics that business analysis tools can be THE SAVIOUR for analysts.
But with so many easy-to-use online tools available, which is the most reliable one? To understand that, you must know the different types of business tools and their functionalities. This will help you better understand which tool you really need.
So, before we head on to the ultimate list of the most efficient business analytics courses, let us understand the types!
3 Types of Business Analysis Tools
Business Analysis tools can be categorised into 3 major categories –
- Requirement tools
From finding the best requirements of a project to syncing up with the development team, the required tools can help the analysts a lot. To be specific requirements, tools help with the following –
- Mange one-to-many relationship
- Identify the best requirements for a project
- Coordinate with quality analysis team
- Track the changing requirements
- Sync up with the development team
We all know that pictures and pictorial descriptions lay more lasting effects than chunks of words. Therefore, a business process description and its functional relations among different functional components look well-constructed when represented through the diagram. Also, it lessens the scope of any kind of miscommunication and misinterpretation.
A few documents do not summarise an analyst’s job. Rather the person needs to talk and collaborate with several stakeholders to complete his day-to-day duty. This part of the job becomes a lot easier with the usage of collaboration tools available online.
On that note, now let's take a look at the top 6 business analysis tools that are easily available and are easy to use both at the same time.
Top 6 Business Tools for Business Analysts
1. Microsoft Office Suite
Under Microsoft Office Suite, a few applications can be used for business analysis.
Business analysts need to communicate several ideas or deliver various information regarding a project to stakeholders. Nothing else can be a better option than presentations to serve the purpose. And need not mention that Ms PowerPoint is the best application for preparing presentations.
From Pivot tables to creating charts and graphs, all similar tasks can be best performed with Microsoft Excel. Also, Excel provides several built-in mathematical and financial functions which can aid data analysis.
Microsoft Word serves the purpose of a requirement specification document. Organisations can create their specific template for documenting the requirements.
This is a modelling tool that analysts can use to effectively present the business functions in front of the stakeholders. It can help you create UML diagrams, such as use cases, sequence diagrams, and activity; prepare process flow charts; create data models, and generate architecture diagrams.
2. Google Docs
Google docs can be used as a collaboration tool. One can use this application to share documents with both the project members and the stakeholders. The best part about Google docs is that it supports all kinds of doc files like .pdf, .txt, .docx etc. Also, using Google docs, you can easily share the documents and then make live changes in front of both the project members and stakeholders. Moreover, all members will have easy access to all the documents related to a project.
3. Rational Requisite Pro
Business analysts say that this platform offers a robust solution for the project management courses of large businesses. Rational Requisite pro offers the functionality of word processing. Also, it is capable of using a dynamic database to sort large data. Thus making tracing requirements easy along with their changes and priority. Rational Requisite pro also has features like conducting impact analysis and managing an audit trail of changes.
4. Balsamiq
This is one of many top-class business tools. The tool utilises brainstorming sessions and gives ways to provide feedback to the stakeholders. This tool helps the business work faster and smarter. It also allows projects to host online. Additionally, it works as a collaboration tool between the project team, the stakeholders and the clients. Features of Balsamiq –
- Presents mockups using PDF along with embedded links
- Creates reusable component libraries and templates
- Provides a fast and intuitive user interface
- Allows to build wireframes
- Links allow the user to access prototypes for demos and usability testing
- Extensive library for ready-to-use controls
- Provides enough user interface controls and icons
5. SWOT
You must know that SWOT analysis is very important to evaluate any business. Doing this manually can be stressful and time-consuming. Hence, it is very logical and appropriate to use online tools to perform the evaluation. Not convinced that a tool can perform an accurate analysis?
The following features will gain your confidence –
- The tool is free to use and a most secured tool.
- It allows the business analyst to load and save analysis to local XML files.
- One can export and view .png files.
6. Pencil
Prototyping assists with getting affirmation from the client on the prerequisites. Consequently, it is a significant piece of necessity assembling stage. Besides, making a speedy model assists the client with grasping the look and belief, and a prototyping device helps a ton in doing as such.
A pencil is a prototyping device that comes as an independent instrument that can be downloaded and utilised locally. A basic point of interaction permits a client to move components to make a screen.
Many other business courses are available in the market can help you with business analysis, but none of these tools can alone bring you a solution. To achieve success, you must use efficient skills along with these tools.
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