Discuss about the 6002 Project Planning Budgeting for Procedia Technology.
The change in the requirements of the project without the change in budget, resource and time often results in missed deadlines and cost overruns. This indicates that the schedule of the project will be affected the most as with the change in the requirements, it becomes impossible to deliver a products within the set schedule. The effect of change in project scope or scope creep is significant for the schedule of the project mainly because the new deliverables or the requirements mainly need extra effort and re-planning (Mirza, Pourzolfaghar & Shahnazari, 2013). Therefore, it is obvious that the previously set schedules cannot be followed in this case and therefore the need for modification in project schedule is significant (Suma & LakshmiMadhuri, 2013). The modification in the schedule of the project is needed in order to address the needed modifications or changes in the project.
The change in the scope is necessary to be communicated to the stakeholders of the project. For this a project manager generally makes use of a change request form, where the change that is required in the project is formally documented. The change request form is used to record the requests for the change to meet the objectives of a team. In a change request form,, each change is documented before it is approved. This change request form is communicated to all the stakeholders so that the stakeholders have a clear knowledge about the condition of the project. Apart from that, a communication plan is made by the project team to communicate the changes and progress of a project to the stakeholders.
Yes, the changes in the scope of the project require extra job since a lot of activities in the project is needed to be re planned. The chances of early completion of the project are quite less in case of a scope creep. It is generally seen that a project is delayed in case of a scope creep. Yes, it is necessary to submit the change request in writing as by doing that, it becomes easier to communicate the changes to the stakeholders of the project. I agree with the fact that there are a number of benefits of documenting the change request, one of which include the accurate estimation of the resources and time required for incorporating all the changes in a project.
I agree with the fact that change control system provides an excellent tool for communicating with the stakeholders. The necessity of communicating the changes and progress in the project to the stakeholders is essential since stakeholders of the project can be distracted by long projects. The engagement of the stakeholders help in project success and therefore it is essential to keep the stakeholders informed about the changes in the project. I completely agree with the fact that having a proper communication with the project stakeholders is important for communicating the change requirements to them. A smooth communication process can help in easy information flow and therefore, every project should make use of a communication plan.
References
Mirza, M. N., Pourzolfaghar, Z., & Shahnazari, M. (2013). Significance of scope in project success. Procedia Technology, 9, 722-729.
Suma, V., & LakshmiMadhuri, K. (2013). Influence of Scope Creep on Project Success: AComparative Study between Conventional ApproachVerses Agile Approach. In IEEE International Conference on Advanced research in Engineering and Technology (ICARET).
