Discuss about the Accountability and Responsibility for Temporary Nature.
Project management can be defined as a variety of tasks as well as activities that make up specific objectives. These are arranged in such a manner that they must be accomplished in a given period of time. It was also defined as the characteristics by which activities are classified as projects centered its complexity, unfamiliarity, uniqueness, the purpose and temporary nature and life cycle of the activity according to Olivier (2017). For an organization like Mawson zoo to accomplish their work, the organization should put in place a mechanism necessary for the measurement of the magnitude of effort, the number of groups as well as the organizations which have to be coordinated with to accomplish given an undertaking (Lock 2007).
Accountability for project performance
Accountability is one the key factors that are critically significant towards the success of any project in the organization. The failure to have proper reporting relationships and transparency in the organization often tantamount to accountability challenges (Joseph 2003). In the various phases of project management like the implementation phase, it is critically important for accountability to be effectively upheld in Mawson zoo organization by all stakeholders in the different organization departments (Young and Kwak 2005).
. Without accountability, it is difficult for team members to be held liable for the committed mistakes and draft the necessary steps to effectively address them. The role of uplifting the level of accountability in the project rests in the hands of the project manager (David, Cleland and Gareis, 2006). The project manager is supposed to be prudent enough and ensure that accountability is implemented right from the start and end of the project. It should be noted that whatever takes place in the project is accounted to the project manager; there he needs to be effectively empowered for purposes maintaining accountability in an organization such as Mawson zoo. The other person who plays a fundamental role in upholding accountability in the organization is the project sponsor (Stellman and Greene 2005).
The project manager is supposed to effective ensure that there is involvement of team members in the overall project management process (Paul and Dinsmore 2005). This is effectively done through prudently explaining the impact of each and every assignment towards the overall project success (Metz & Bartley 2013). Through the above strategies, all employees can be made accountable in an organization such as Mawson zoo. Important to note is that the project manager is supposed to effectively provide a deeper overview of the various tasks and objectives in a project and also at the same time admit there might be some bottlenecks in the project management process (Wysocki 2013). In Mawson zoo, the project is supposed to be honest with the various team members, it important for every team member to embrace the accountability aspect for purposes of effectively overcoming unforeseen challenges and at the same time prepare for new experiences (Mesly 2017). The project manager is also supposed to ensure that there effective and constructive utilization of feedback for purposes of holding project members accountable (Dennis 2007). Feedback can't be a challenge in the organization if there clear opportunities for measurements and well defined goals and objectives of the project (Hass 2010). Moreover, it is vital for there to be better personal relationships in order to provide solutions to challenges (Halle Metz &Beck 2013)
There is a strong personal element in accountability which can effectively be exploited by project managers to ensure that the overall goals and objectives of the project succeed. Lastly the aspect of accountability in a project flows across the company levels (Ferriani Frederiksen and Florian 2011). Every individual is supposed in the project is supposed to effectively gain an understanding of the mission and vision of the project. Where there is focus on the good of the project by team members and ownership of assignments by employees, accountability is upheld in the organization. Lastly accountability is not in nay a threat to effectively wield employees by project managers. Through having clear objectives, conflict resolution techniques, details of the project, there is no doubt that effective accountability can be upheld by all project members in the organization (Fixsen, Naoom, Blase,Friedman & Wallace 2005).
Responsibility for project delivery within an organization
The success of any project is dependent on how careful and well planned the project is. This planning and project thought includes the manner of talent identification as well as collaboration amongst the members of the project team. It is impossible for a project to move forward without the through the participation of all the team members. Membership on a given project team comes with certain accountabilities as well as responsibilities (Velagapudi 2012).
The project sponsor
The sponsor of the project is usually the driver as well as an in-house champion of the project. These are usually senior management members (Khazanchi 2005). They include those with a stake in the outcome of the project. They work very closely with the manager of the project. They legitimize the objectives of the project through engagement in high-level planning for the project. Some of their major duties include making the key decisions for the business of the project. They are also tasked with analyzing and approving the project budget. They are also tasked with ensuring that resources are available for project success. They are also charged with the communication of goals of the project within the organization.
The Project Manager
The project manager is somebody tasked with the responsibility of providing leadership to the project. It is the responsibility of the project manager to ensure that the project is accomplished within a specified period of time. He also has to ensure that the project is delivered to the client without any particular flaws. It is his duty to ensure that all the aspects of the project ranging from initiation to delivery are worked upon (Abdou Yong and Othman 2016). It is the responsibility of the project manager to ensure that the project is well planned, organized, led and coordinated. It is also the duty of the manager to ensure that all the project activities are well monitored and that the project is always on track. It is also his duty to ensure that there is appropriate communication. This is a critical aspect since it ensures that everyone and every activity within the team are right on track (Hass 2010).
Members of the project management team also have certain duties and are accountable in various ways. However, the priority for the project team is to perform the tasks as assigned to them by the project manager. In addition, it is important for the members to ensure that they communicate to the manager of the project in on the success and progress of the assigned tasks. They are immediately expected to make communications to leader in the event that there are any changes. Effective project management is critically significant towards the success of organizations. The failure to effectively incorporate modern management principles and practices in an organization can have a strong multiplier effect towards the success of the project, especially during the project implementation stage (Cynthia and Frank 2006). Mawson zoo needs to take the concept of accountability as well as responsibility more seriously. The organization should develop a culture where everyone within the organization shares the responsibility for project success (Conforto et al, 2014). The entire team must be engaged. It is important to note that the organization should retain the ultimate responsibility for project success or failure (Dinsmore, 2005). The organization, therefore, needs to undertake thorough training of project managers as well as their teams (Stellman et al, 2005). The training should include coaching, support as well as mentoring as soon as a given project is undertaken. There should also be a mechanism established to ensure continuous monitoring and implementation of the necessary improvements (Mridula, 2012).
As noted, it is critically important that the project takes into consideration all the aspects of accountability in project management. The organization also need to ensure that the project manager accounts for the cost of quality, reserve analysis, vendor bid analysis and determination of the resource cost rates to effectively estimate the cost and draft a proper project Budget. The organization should also aim at taking advantage of implementation science as well as practice that can enhance project accountability at all levels. Such an undertaking will help the organization to move away from highly complex and difficult implementation accountability frameworks. The organization should focus on the adoption of a more flexible as well as modular approach to promoting project accountability and responsibility.
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