Discuss about the Accounting Information Systems Disk4U.
This report stipulates the methodology and underlining the best information systems to be adjusted by Disk4U and Sungate Ltd. The report majors on how different discoveries accumulated on accounting information system (AIS) and Enterprise Resource Planning (ERP) ought to be connected to the previously mentioned associations. It highlights the strategy of the business elements Disk4U and Sungate Ltd, a business system that will essentially suggests a total of related attempts which finds their end in the time of selling their items to customer.
On a similar viewpoint, it has in like way been noted as a unit of business exercises that once finished, it will meet the targets. The attempt covers a point by point inquiry about AIS/ERP systems for the above organizations as expressed in the two cases given. The substance is intended to give distinctive information on how Disk4U and Sungate as business elements ought to gain, introduce and adjust new business information system structures. The primary target of this report is to inquire about the system to give better innovation which can help enhance the operation of the said organizations.
The extent of this report additionally shows different reasons with respect to why different organizations ought to utilize this sort of innovation through assessment of different advantages of accounting information system (AIS) and Enterprise Resource Planning (ERP). The paper shows the suitable technique which organizations ought to use to accomplish their objective of progress and adaptable administration in all territories particularly in money related administration (Al-Mashari and Zairi 2010).
Accounting information system (AIS) and Enterprise Resource Planning (ERP) have ventures to be taken followed amid the installation. These steps have been demonstrated in the substance to empower the organizations utilize the system effortlessly. The paper additionally clarifies the centrality of good merchant determination and the kind of software to be procured. The report covers every one of the ranges required to build up a legitimate accounting information system which incorporates: deciding Disk4U and Sungate operation process, the organization systems prerequisites and software as shown.
Case study one: Disk4U Analysis
The beforehand specified organization is developing firm which fundamentally oversees CDs and Vinyl Records. It is in like way exhibited that the affiliation being insinuated is among the little family ensured business that is spread out inside the Metropolis of Sydney. The case goes further to show that the present circumstance of their business is on selling courses of action to their regarded clients on shop fronts, vial sends, telephone orders and new online stations through EBay. The philosophy of offer for this affiliation is combat to have through and through overhaul the things and associations yield particularly on their manual accounting besides business reporting.
Disk4U Business Processes
Disk4U as talked about in the investigation offers CDs and Vinyl Records. The organization works under manual methodology managing straightforwardly with their clients. The organization likewise work through email connecting with their customers in different land zones and markets. Disk4U Company restricted primarily offer physically to their clients who go to their shops. This demonstrates more often than not the bookkeepers manage brisk money related salaries and direct sections.
Besides selling physically and through the messages the company moreover do their selling through telephone calls. Working by means of telephones call implies that the customers make telephone arranges and get their request at their said addresses. Because of progression in innovation the organization is adjusting the utilization online sights to achieve their customers.
They have as of late presented the utilization of EBay as another channel of selling. Through the utilization of internet selling it has gone to the administration regard for minimize dangers that may collect thus of expanded money flow.Disk4U has got manual accounting system which should be redesigned in view of the expanded deals edge.
Business Requirements Development
The business is required to give the obliged support to empower the usage of the new system. The organization ought to give the flexibility and give chance for the group to check their systems and operations. Arrangement of such shots empowers the production of the venture, and testing of the continuous usage. Disk4U is additionally prescribed corporate with the group to facilitate the combination of manual system and the new system.
The incorporations includes connecting of the old system business techniques, telephone calls, EBay and email to the new system. The combination additionally includes showing to the clients through client emotionally supportive network, dashboards and consolidating the new system with the accessible inward sites.
AIS/ERP Systems Implementing Process
Accounting information system (AIS) and Enterprise Resource Planning (ERP) are unique business plans which are utilized to test information and gather information, keep the information for future reference, and help with the administration of any given substance that uses the system. AIS/ERP system significantly manages money related administration and reports and gives exactness in any exchange occurring in the business amid an exchanging period.
The system is valuable to clerks and the inspecting group of a company. It is likewise utilized by business administrators, taxa organizations and whatever other gathering intrigued by the books of records and progressing exchanges of the business. The system does not work if appropriate methodology is not taken after as prosecuted:
Implementing ERS Process
First step of the execution includes arrangement of appropriate administration where different features of the procedure are painstakingly considered by the organization. The administration at this level is relied upon to give all the required materials, oversee the continuous venture, devote duties to the specialists inside the organization and arrange the group and the organization colleagues to empower quick and snappy usage.
Step two of the execution includes making of system support. This progression is connected at the middle of the venture. The group introducing the new system performs legitimate checking of the old system and distinguish different issues that may bring about obstruction.
Step three involves consultation services – Disk4U is amid the procedure must be sure to concentrate on most of the parts of their line of operation which the system is intended to assess to the following level.
Step four involves improvement services – for the organization to make upgrades in the new accounting system they have to build up the required system which will be done by the group of specialists. The system is then tried and support is accommodated for custom overhauls and applications. Another essential issue as examined above is the coordination of compromises to existing manual accounting settings and new plan of the limits to other Streak of Commercial Systems, routine recording, and control board.
Diagram, Develop and Build – bases on the structure of the association the procedure of portion ought to be sketched out in an arrangement design. This stage executes the use of the administration gathering to keep on assembling the organization's pilot systems. This is used to acknowledge those business strategies and structure value organized in the endeavor game plan.
Figure, Trial and Admit – Construction on the lessons learned in the preparatory blueprint and using test information derived from the organization past manual system. At this level, the two systems are consolidated to demonstrate to Disk4U staff, the prescribed procedures and systems to them and express the required handiness. This trial is directed to express the progression made. It is likewise intended to decide the fulfillment of the organization as per the general goals of the operations.
Execute and Go-Live- the method in this progression will include working with the information given by the organization from the past accounting outline work. At this stage the new arrangement of accounting is as of now done. The information from the manual accounting strategy is exchanged to the prepared accounting structure.
Advancing Support – With the productive dispatch of the new structure, the planned advancement associate should now continue giving on-going sponsorship. This can be passed on through a help-work territory, close by the utilization of any new overhauls. Various consultancy associations can also give free online classes and customer cluster sessions relying upon the enthusiasm of the organization.
Establishment of AIS/ERP system Outcomes
Accounting information system has a considerable measure of favorable circumstances when clear procedure and method is followed as demonstrated previously. The organization will have the capacity to make oversight on every one of the procedures going ahead in the organization since the system gives clear distinguishability on every one of the zones. Usage of AIS/ERP system makes smooth work process starting with one area of operation then onto the next and speedier administration arrangement because of computerization of administrations. The organization is in the phase of change and hence, along these lines, it requires quick preparation and provision of services to the customers. This goal must be accomplished if the organization makes fitting usage.
Suitable usage of the system encourages preparation of an amalgamated report from all areas of the organization. A few issues influencing the organization can be recognized from every one of the viewpoints because of the knowledge made by the new system. The installed system is very less expensive and assuages organization from the shoreline of working manual accounting books and support of the accessible software by every specialist in the organization. Complete installation of AIS/ERP will empower Disk4U to have simple work in following the books of records and recovering budgetary information in contrast with manual system.
Assurance of System Requirements
Establishment of new accounting information system (AIS) and Enterprise Resource Planning (ERP) relies upon the accessibility of assets for immaculate establishment. Such assets include the accessibility of the labor to work in the system. The organization is hence prescribed to give couple of people to help with the new systems.
An AIS system works in a few offices inside an association thus prompting to the training of the staff individuals particularly the organization analysis, management officers, bookkeepers and the CFOs. AIS system has got clear strategies and directions utilized amid budgetary information social event, stockpiling or notwithstanding preparing the information. The system in this way works superbly when both the representatives of Disk4U Ltd. and the purchasers are well acquainted with the strategies and guidelines.
The system will additionally require the organization information containing all the money related proclamations. This is accomplished through the exchange of requests set by the customers sought after of CDs, report from the business, books of records, tax assessment and other cash related information. The gained information ought to then be exchanged to the AIS information system. Proper software is another imperative component the systems requires for full working.
The software embraced is known as the AIS software which is helpful for handling of the monetary information, stockpiling and recover money related information. Disk4U must build up a propelled IT offices since the AIS systems works with legitimately stipulated IT system. Aside from the software, the organization introducing the system ought to give the equipment such switches among others. The organization should additionally give interior supervision to keep up and secure the system or make different securities, for example, passwords.
Case study Two: Sungate Company Analysis
Overview of Sungate
Sungate is a nourishment handling organization working in Victoria locales. The organization is significantly preparing rice from Victoria range and wild rice from different makers in Australia. Because of the organization development to three distinctive land area, the organization utilized a few representatives in 2013 (Al-Mashari and Zairi 2012). The organization utilized a hundred staff individuals in all the three handling firms and stockrooms situated in Melbourne and Victoria promoting workplaces and western Victoria distribution center.
The organization covers an endless area of 125,000 square feet and 30,000 tons stockpiling amid the pinnacle seasons. The organization works under its own made rail goad of a cycle 250,000 square feet canvassed in a blacktop. The organization additionally, has gained contamination power system scouring a cycle 240,000 cubic feet of air in one moment.
Amid the pinnacles, the organization generates 80 tons of rice for every hour with the colleagues taking a shot at staff highest points of 200 representatives on 24 hours in seven days swifts. The organization secure the rice from the makers on the ground. They buy gigantic ton of rice from 350 ranches all around the Australian district and pack them in the particular compartments. The organization then distributes rice to the nearby market and the worldwide market.
Business Process of Sungate
As showed in the rundown of above, the organization works as rice processing organization. The organization utilizes manual system of accounting to decide their total assets. The yearly system is very monotonous and the staff individuals work for a considerable length of time assembling money related and business report. The organization serves a tremendous market accepting expansive income from the deals as scolded by the examination. It is in like manner noticed that the organization makes purchases of rice from a few makers whose rundown and exchange ought to be kept (Grabski, Leech and Schmidt 2011).
Nevertheless, the organization’s patchwork of ISs and information silos requires various manual twofold passages of each budgetary exchange of which a few exchanges require up to ten circumstances sections making the work troublesome and a great deal of time goes at a waste (Driver and Mock 2015). Accordingly, the moderate financial information accumulation of the organization experiences a great deal of troubles in connection to decision making. By and large when there is moderate rate of basic leadership any given organization can endure as far as misfortunes and lessened rate of processing.
Business Requirements Development
As indicated by the recognized business process, the organization can enhance regarding execution when the hesitant variables are dispose of. The organization concurring the survey of the manual system, it is in the best choice for the firm to embrace Accounting information system (AIS) and Enterprise Resource Planning (ERP. The organization requires an AIS system that will enhance the rate of financial data (Gelinas, Dull and Wheeler 2011).
The system to be introduced ought to be intended to process double entries with huge information base. There is additionally need to expand the pace of basic leadership by the organization authorities. Sungate requires an accounting system that will have the capacity to decrease the cost of operations thereby minimizing wage cost. AIS/ERP can be the answer for the demand of the business when clear execution system is taken after (Driver and Mock 2015).
Implementing AIS/ERP Systems Process
- Diagram, Develop and Build – This phase executes the usage of the organization social occasion to continue collecting the association's pilot structures.
- Define, Trial and Admit – Construction on the lessons learned in the preliminary plan and utilizing test information drawn from the association past manual system. .
- Execute and Go-Live-the system in this effort will incorporate working with the information given by the association from the past accounting layout work. At this stage, the new game plan of accounting is starting as presently executed.
- Advancing Support – With the gainful dispatch of the new structure, the normal improvement partner ought to now keep giving on-going support.
Establishment of AIS/ERP system Outcomes
Setting out to establishment of Accounting information system (AIS) and Enterprise Resource Planning (ERP) will come about into change of the organization. Sungate Ltd. can just gain from the system when the above methodology is completely taken after and enough assets set up. Execution of AIS system will help the organization to increase the rate of gathering finance related information since the system is computerized and ready to work speedier (Amoako-Gyampah and Salam 2014).
AIS accounting system gives space to managements to have a knowledge of what is occurring in all parts of the organization. Sungate Ltd. will indicate quicker and fast decision making because of the capacity of the system to gather and investigate information at a rapid pace contrasted with the manual system of operation. Execution of the system empowers simple following of the financial information and help the organization to oversee different distribution centers at a focal office (Moscove, Simkin and Bagranoff 2008).
At the point when a given organization embraces AIS/ERP system, the labor cost lessens since a specimen of information that could be dissected by 5-10 laborers should be possible by an individual with the system. In this manner Sungate Ltd. will be alleviated from the financial plan of utilizing vast number of representatives culminating to lessened cost of operation (Choe 2014).
Prerequisites of Sungate system
- AIS software
- Hardware Arrangement
- Information from the past system records
- Internal control which is given by the organization
- Appropriate Information technology network
- Trained individual as system operators
Sungate and Disk4U Companies Software Selection
Software Selection Procedure
AIS software determination is very imperative and includes a strategy to be lined so as to think of best software with regards to the financial plan the organizations have set up for the venture. The organizations should first concoct an adjusted at settled innovation consultative advisory group (Romney, Cushing and Steinbart 2013).
Primary capacity of the built up panel is to be an oversight on the different areas. They think of necessities of each office which ought to be fathomed by the system yet to be built up and it is for the most part made out of the administration and the IT chiefs (Al-Mashari and Zairi 2009). The following methodology is the planning of the office need investigation where every division makes examination. After the said methods, the organizations ought to, in this way, draw in an independent expert keeping in mind the end goal to settle on insightful decisions and convey them to the seller (Romney 2010).
Inclusion of Vendor and AIS Software Resolution
There are various AIS software suppliers promoting their items in the whole market. The organizations should along these lines be keen to guarantee that the chosen seller can meet their advantage. These product suppliers incorporate MYOB, Xero SAP, and Microsoft accounting. Because both organizations are either medium or small, the best software prescribed from the directed research is the SAP (Al-Mashari and Al-Mudimigh 2013). The SAP software is quicker, great quality, more solid and its key segments are compelling for the AIS software. The cost of the product is reasonable and gives high information item.
Accounting information system (AIS) and Enterprise Resource Planning (ERP) remains imperative for each association be it huge or small. There are number of advantages which are appreciated by organizations utilizing this kind of innovation as talked about inside the setting of the paper (Aladwani 2011). It is, hence, prescribed for the organizations to take after the method and execute the new system to help manage their issues.
Aladwani, A.M., 2011. Change management strategies for successful ERP implementation. Business Process management journal, 7(3), pp.266-275.
Al-Mashari, M. and Al-Mudimigh, A., 2013. ERP implementation: lessons from a case study. Information Technology & People, 16(1), pp.21-33.
Al-Mashari, M. and Zairi, M., 2009. Standardization through SAP R/3; A proposed model for effective implementation. In Proceedings of the IEEE Conference on SIIT (pp. 19-24).
Al-Mashari, M. and Zairi, M., 2010. Supply-chain re-engineering using enterprise resource planning (ERP) systems: an analysis of a SAP R/3 implementation case. International Journal of Physical Distribution & Logistics Management, 30(3/4), pp.296-313.
Al-Mashari, M. and Zairi, M., 2012. The effective application of SAP R/3: a proposed model of best practice. Logistics Information Management, 13(3), pp.156-166.
Amoako-Gyampah, K. and Salam, A.F., 2014. An extension of the technology acceptance model in an ERP implementation environment. Information & management, 41(6), pp.731-745.
Choe, J.M., 2014. The relationships among performance of accounting information systems, influence factors, and evolution level of information systems. Journal of Management Information Systems, 12(4), pp.215-239.
Driver, M.J. and Mock, T.J., 2015. Human information processing, decision style theory, and accounting information systems. The Accounting Review, 50(3), pp.490-508.
Gelinas, U.J., Dull, R.B. and Wheeler, P., 2011. Accounting information systems. Cengage learning.
Gordon, L.A. and Miller, D., 2015. A contingency framework for the design of accounting information systems. Accounting, Organizations and Society, 1(1), pp.59-69.
Grabski, S.V., Leech, S.A. and Schmidt, P.J., 2011. A review of ERP research: A future agenda for accounting information systems. Journal of information systems, 25(1), pp.37-78.
Hall, J.A., 2012. Accounting information systems. Cengage Learning.
Jarrar, Y.F., Al-Mudimigh, A. and Zairi, M., 2013. ERP implementation critical success factors-the role and impact of business process management. In Management of Innovation and Technology, 2000. ICMIT 2000. Proceedings of the 2000 IEEE International Conference on (Vol. 1, pp. 122-127). IEEE.
Moscove, S.A., Simkin, M.G. and Bagranoff, N.A., 2008. Core concepts of accounting information systems. John Wiley & Sons, Inc..
Romney, M.B., Cushing, B.E. and Steinbart, P.J., 2013. Accounting information systems. Addison-Wesley Longman Publishing Co., Inc..
Romney, M.B., Steinbart, P.J., Zhang, R. and Xu, G., 2010. Accounting information systems. Pearson Education.