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Automation Has Become An Integral Part Of The Business Activities

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Question:

How Automation Has Become An Integral Part Of The Business Activities?

 

Answer:

Introduction

Automation has become an integral part of the business activities and functions all across the globe. Manual activities and processes are now being converted to their automated counterparts to make sure that the processing of the operations is accurate and fast. There are several advantages that come along with the implementation of automated information systems in an organizational structure. GC University has also decided to go with the flow of technology and has taken a step forward to convert their manual registration systems with automated online registration systems. It has become a necessity for the institutions such as GC University to make sure that a strong web presence is provided to the users and the same will be fulfilled by the online registration system for the university. The online system will prove to be advantageous for the students along with the administration and management of the university. It will become easy and convenient for the students to register for their desired courses and view the associated details on the online portal without the need to visit the university campus regarding the same. There will also be a lot many benefits to the registration and administrative department in terms of handling and management of the student applications. The document covers the details of the project in terms of its objectives along with the highlights on the design, layout, web hosting services and functionalities that will be implemented in the online registration system.

Statement of the Problem

There are several problems that are associated with the manual registration system that is followed at the GC University. Manual processing leads to the emergence of a number of manual errors and also the processing of the student application for registration takes a lot of time. There are also occurrences of data loss that are observed due to involvement of the manual handling. Also, the problems associated with data duplication and data replication leads to unnecessary ambiguities. Because of all of these issues, it has become essential to move towards an advanced online registration system for the university (Lin, 2011).

Purpose and Objectives

The purpose of the project is to overcome the problems and issues that are associated with the current registration system that is followed at the university and to come up with an online registration system for the end users.

The purpose of the document is to highlight the objectives along with the design details and methodologies involved with the project.

The objectives of the project are as listed below.

  • An online registration system shall be set up for the students and the employees of the GC University with all the functional and non-functional specifications implemented in the same.
  • The project shall be completed in the estimated period of time and shall also not exceed the budget that is estimated.
  • The project shall offer high levels of performance and usability to the end users and it shall be made sure that there is no security incidents involved during the usage of the system.
 

Benefits of the System

The online registration system will benefit the students as they will be able to register for their desired course in the university from any location. Also, the details about the university, the courses offered along with fee and academic calendar can also be easily accessed by the students providing them with high degree of usability (Yu, 2004).

The system will also be beneficial for the employees of the GC University as the online registration system will involve automated information systems for handling student applications and providing them with the response and acknowledgement. The student data will also be automatically stored and updated in the database which will ensure that there are no incidents around data duplication and repetition (Harsh, 2017).

 The society as a whole will benefit from the system as the families of the students will also be able to view the course details and the system will always remain available to be accessed by the users.

Front-end and Back-end Requirements

The front-end of the online registration system for GC University shall be developed in the web language as PHP and the styling shall be done with the use of Cascading Style Sheets (CSS). PHP will offer a lot many advantages in terms of the flexibility and scalability of the system (Dahse and Holz, 2014). It will allow the system to be adaptable with the requirements and specifications and will make it easy for the system engineers to make the system scaled up or down accordingly (Hills, 2015). HTM editors shall be used by the developers for web editing.

The back-end of the online registration system shall be designed with the database engine as MySQL database. It will provide the system engineers, web developers and experts with the ability to easily sync the database with the front end of the system (Datamation, 2017). My SQL will also offer many advantages to the administration of the university as it will allow the users to extract customized report of the system data and will also allow easy execution of the data operations. There will also be security mechanisms in-built in the database which will make sure that any of the security risks and attacks is also avoided (Petri, 2005).

The admin account of the system shall be responsible to set up the user privileges and roles and there shall be a unique id assigned to every user along with a One Time Password (OTP) for authentication of the users in order to provide them with the access to the system.

Recommendation on Setting up the Portal

The layout of the portal shall be kept simple to allow the users to understand the flow themselves. The flow of sections should be kept consistent on all the pages with a title on the top followed by header, menu, body and footer. The design of the system shall include the smooth navigation, consistent and simple color scheme, basic theme along with avoidance of unnecessary whitespaces (Bruckner, Sivilai and Namahoot, 2014).

The major functionalities that shall be implemented in the system shall include login functionality, ability to view course details, search functionality, apply for a course, make payments, view academic calendar, contact registration department and logout functionality. Social media integration shall also be enabled in the registration system for the university (Molanphy, 2009).

Cloud based web hosting service shall be used in case of the online registration system for GC University to allow the easy hosting along with the involvement of cloud components in to the registration system for the university (Swack, 2010).

 

References

Bruckner, M., Sivilai, S. and Namahoot, C. (2014). Evidence-Based Design Principles for Web Sites Advancing eHealth Literacy. Advanced Materials Research, 931-932, pp.1447-1451.

Dahse, J. and Holz, T. (2014). Simulation of Built-in PHP Features for Precise Static Code Analysis. [online] Available at: https://www.internetsociety.org/sites/default/files/04_5_slides.pdf [Accessed 3 May 2017].

Datamation (2017). 8 Major Advantages of Using MySQL   - Datamation. [online] Datamation.com. Available at: https://www.datamation.com/storage/8-major-advantages-of-using-mysql.html [Accessed 3 May 2017].

Harsh, S. (2017). Management Information Systems. [online] Available at: https://departments.agri.huji.ac.il/economics/gelb-manag-4.pdf [Accessed 3 May 2017].

Hills, M. (2015). Evolution of Dynamic Feature Usage in PHP. [online] Available at: https://www.cs.ecu.edu/hillsma/publications/php-dynamic-evolution.pdf [Accessed 3 May 2017].

Lin, J. (2011). Universal School Online Registration Management System Research and Design. Energy Procedia, 13, pp.9190-9197.

Molanphy, E. (2009). A Review of “The Design of Sites: Patterns for Creating Winning Web Sites”. Journal of Web Librarianship, 3(2), pp.158-159.

Petri, G. (2005). A Comparison of Oracle and MySQL. [online] Available at: https://www.ltn.lv/~apsitis/java-eim/pdfs/003_OracleMySQL.pdf [Accessed 3 May 2017].

Swack, T. (2010). Web Design Analysis: Creating Intentional User Experiences. Design Management Journal (Former Series), 8(3), pp.71-76.

Yu, E. (2004). Information Systems (in the Internet Age). [online] Available at: https://www.cs.toronto.edu/pub/eric/PHIC04.pdf [Accessed 3 May 2017].

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