Purpose of the project charter
The main aim of the charter is to provide the preliminary delineation of the roles and the responsibilities of the project team along with the objectives of the project. The charter aims in evaluating the objectives of the project, project requirements and deliverables of the project. The charter will provide an idea of the schedule and the major project deliverables along with an approach to system development. Thus this project charter will act as a key reference to the project manager and the project team while implementing the project.
Project summary
With an aim of eliminating the operational weakness of Yes Chemist, which is a group of independent Pharmacies operating in major cities of Australia, a project has been proposed to implement SAP S/4 HANA. In order to implement the project a contract has been given to Victoria University Information Systems Consulting (VUISC).
The objective of the project is to replace the existing legacy accounting system to implement the SAP S/4 HANA. The scope of the SAP implementation project involves installation and delivery of a proper hardware, software and complete configuring of the SAP system including the testing, and provisioning the end user training. The contract for the entire work has been provided to VUISC. The project further involves migration of data nfrom the existing system to SAP All-in –one module that is to be implemented.
The project is essential as with the increase in the size of the business it was becoming difficult for the organisation to maintain and manage their complex business processes. With the implementation of SAP S/4HANA, all the business operations can be streamlined and can be easily maintained. The entire project is divided into a number of phases such as requirement phase, integration, acceptance and sign off phase, testing phase, data conversion phase, Documentation and training. The expected start date of the project is 25th July 2017.
Project Requirements
The functional requirements of the project are to be identified in order to design the new system. In order to successfully implement a project, it is essential to refurbish the components of the operational head office. The requirement of the project further incorporates purchase of hardware, conversion of the existing data to migrate to the new system and testing the new system. After the implementation of the new system, it is the responsibility of the contractor to provide training to the staffs.
Major Deliverables/Milestones
The major deliverables of the project along with the key milestone of the project are as follows-
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Analysis of the System Requirements
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Conversion of Data
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Implementation of SAP S/4HANA
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Milestone: Completion of Server and System Installation
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Integration and Testing of new SAP system
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Documenting the entire Project
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Training the staffs and employees
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Acceptance Testing and Project Sign Off
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Milestone: Completion of Training and Project Sign Off
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Brief schedule
The project is a complex project and therefore the entire project is divided into a number of controllable phases. Each phase has a number of tasks, successful completion of which will ensure the successful delivery of the project. The details about the major project phases, milestone and tasks are represented in the following table.
Table 1 Brief project schedule
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Entry type
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Description
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Phase
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Requirement Phase
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Task
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Obtaining the functional requirements
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Task
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Aligning the functional requirements with Users’ expectations
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Task
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Preparation of Project Charter
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Phase
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Data Conversion
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Task
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Understanding the legacy data structure
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Task
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Setting up an automated data extractor
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Task
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Data validation and cleansing
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Task
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Developing the automated script
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Task
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Testing and defect rectification
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Task
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Analysis of migrated data and manual rectification
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Milestone
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Completion of server Installation
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Phase
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Integration and Testing
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Task
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New system to be integrated with e gate feature
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|
Task
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End to end testing
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|
Task
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System Integration Testing
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Milestone
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Completion of System Installation
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Phase
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Documentation and Training
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Task
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Development of application functionality manuals
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Task
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Reviewing the standard of SAP business All-in-one
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Task
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Customization of the training programs
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Task
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Imparting the Training
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Phase
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Acceptance Testing and Sign Off
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Task
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Completion of hardware and Software application
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Task
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Completion of Training
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Task
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Completion of User acceptance testing
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Milestone
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Completion of Training and Sign Off
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Key costs
This section of the project charter will provide the details of the major project cost that the project manager needs to consider.
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SAP Licensing Fee for 300 users
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$150,000
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Virtual servers cost
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$3,000
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Cost of demolishing
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$15,000
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Project Manager (Cost/hour)
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$195
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Business Analyst (Cost/hour)
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$130
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Technical Writer (Cost/hour)
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$95
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Trainer (Cost/hour)
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$115
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Systems Integrator (Cost/hour)
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$105
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Application programmer (Cost/hour)
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$95
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Technical Officer (Cost/hour)
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$85
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Data Entry Officer (Cost/hour)
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$60
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Administrative officer (Cost/hour)
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$50
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Associated Quality Attributes
The key project quality management issues associated with the project are as follows-
- The project will not be accepted unless the data conversion phase is performed accurately
- The project will not be accepted unless the training is completed
- The project will not be accepted unless the software and hardware installation is complete
- The project will not be accepted unless the user acceptance test is completed.
Duration
The duration of the project is represented as follows-
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Task Name
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Duration
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Start
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Finish
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SAP Implementation
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254 days
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Tue 25-07-17
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Fri 13-07-18
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Requirement Phase
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32 days
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Tue 25-07-17
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Wed 06-09-17
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Obtaining the functional requirements
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10 days
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Tue 25-07-17
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Mon 07-08-17
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Aligning the functional requirements with Users’ expectations
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15 days
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Tue 08-08-17
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Mon 28-08-17
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Preparation of Project Charter
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7 days
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Tue 29-08-17
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Wed 06-09-17
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Data Conversion
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22 days
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Thu 07-09-17
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Fri 06-10-17
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Understanding the legacy data structure
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3 days
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Thu 07-09-17
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Mon 11-09-17
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Setting up an automated data extractor
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2 days
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Tue 12-09-17
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Wed 13-09-17
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|
Data validation and cleansing
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3 days
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Thu 14-09-17
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Mon 18-09-17
|
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Developing the automated script
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2 days
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Tue 19-09-17
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Wed 20-09-17
|
|
Testing and defect rectification
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5 days
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Thu 21-09-17
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Wed 27-09-17
|
|
Analysis of migrated data and manual rectification
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7 days
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Thu 28-09-17
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Fri 06-10-17
|
|
Completion of server Installation
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0 days
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Fri 06-10-17
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Fri 06-10-17
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Integration and Testing
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90 days
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Mon 09-10-17
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Fri 09-02-18
|
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New system to be integrated with e gate feature
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30 days
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Mon 09-10-17
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Fri 17-11-17
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End to end testing
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15 days
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Mon 20-11-17
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Fri 08-12-17
|
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System Integration Testing
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45 days
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Mon 11-12-17
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Fri 09-02-18
|
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Completion of System Installation
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0 days
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Fri 09-02-18
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Fri 09-02-18
|
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Documentation and Training
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75 days
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Mon 12-02-18
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Fri 25-05-18
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Development of application functionality manuals
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30 days
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Mon 12-02-18
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Fri 23-03-18
|
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Reviewing the standard of SAP business All-in-one
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10 days
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Mon 26-03-18
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Fri 06-04-18
|
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Customization of the training programs
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15 days
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Mon 09-04-18
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Fri 27-04-18
|
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Imparting the Training
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20 days
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Mon 30-04-18
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Fri 25-05-18
|
|
Acceptance Testing and Sign Off
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35 days
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Mon 28-05-18
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Fri 13-07-18
|
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Completion of hardware and Software application
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10 days
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Mon 28-05-18
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Fri 08-06-18
|
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Completion of Training
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15 days
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Mon 11-06-18
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Fri 29-06-18
|
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Completion of User acceptance testing
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10 days
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Mon 02-07-18
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Fri 13-07-18
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Completion of Training and Sign Off
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0 days
|
Fri 13-07-18
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Fri 13-07-18
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Authorization to proceed
Mr Russell will authorize the project charter.
Operational Manager (VUISC) Shah Miah
Bibliography
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