Regardless of the size and type of project, a fruitful outcome has always been gained by a sound technique of “Project Management”. The working experiences at “PM Link Pte Ltd”, one of Singapore’s largest “Project Management” services has been chosen in the report to analyze the tactic (Randolph and Posner 1988).
Various questions have been arising regarding the different activities undertaken at “PM link Pte. Ltd”. It involves the scope of its selection, management, resourcing, appraisal, and closure. Besides this, its barriers, scopes and absence have been a serious subject of concern.
The report undergoes through the reflection on project management as an effective way. The culture of “PM Link Pte Ltd” is considered. Their impacts are assessed on “project management”.
Characteristics of a project and project management process:
The definition of project:
A project could be defined as the mean of reaching to solution from a problem through series of activities planned. It must have a definite starting and an end. They have been generally executed by the team who has been allotted for that particular purpose. This activity of the team is coordinated by the “Project Manager” (Crawford, Hobbs and Turner 2006).
The short duration and uniqueness of the projects according to the ongoing long-term activities of the organization is one of the challenges to the projects. However, a proper “Project Management Structure”, balances the requirements of the projects according to the organization’s needs. The complete advantage of a project cannot be retrieved till the project is completed. Whatever simplicity or complexity it must possess two essential characteristics of project are always there. Firstly, every project must be pre-planned to undergo successful execution. Secondly, there should be efficient controlling of project execution to achieve desired outcomes (Cummings and Doh 2000).
The difference between the “line management” and “project management”:
The project management on the other hand helps in successful completion of project with the available resources. It consists of several features like finishing within time. It must be under the budget of the project building. Its performance is at the level of technical standards satisfying the “end-user”. The most popular methodologies of “Project Management” has been the “Critical Path Method”, “Program Evaluation and Review Technique” and Gantt Charts (Mitchell, Agle and Wood 1997).
The “Line management” has been the task of business managers to control the activities of enterprise. It contributes to the outcome of products and services directly. They have been charged to meet the objectives of the corporate in any particular area of function or business lines. Despite all this, it should be reminded while working in a workplace that the projects are carried out by erroneous natured human beings (Verzuh 2015). This human aspect of the “project management” has been critical for the success of any project.
Role of the Project Manager and his significance:
The project manager must have the intestinal fortitude to carry certain characteristics. At “PM Link Pte Ltd” the project manager has been thoroughly planning all aspects of project undergoing. Every areas of function actively involved are asked for. He capably controls the manpower required (Walker 2015). It is further ensured that the “technical versus cost” trade-offs indicate the particular zone where optimization has been required. The team functions as individual units under a project manager dedicated for the full-time. “PM Link Pte Ltd” is a “projectized” firm. The “projectized” organizations are those, where the projects has been the dominating form of their business. The functional departments have been responsible for delivering support to the teams in such organizations. (Burke 2013).
Figure:Projectized Organizational Structure
Source: (Ucd.ie, 2017)
The phases of project management:
The phases of the “Project Management” at “PM Link Pte Ltd” include defining, planning, executing and closing.
Figure: Project Phases
Source: (Smartsheet, 2017)
Challenges of managing projects in the global business environment:
The task that has to be done to deliver results or products with the particular functions and features are defined under the “Project Scopes”. There have been various challenges in performing such tasks at “PM Link Pte Ltd” under the business environment globally. In various cases the clients and sponsors of project do not get enough information regarding the starting of the project. They have been failures of interactions between the clients and “project managers” (Kerzner 2013).
The specifications also lead to changes constantly. The processes of decision making from the clients side may also cause problems. Environmental changes are also involved in many cases. For example in real life workplaces the government also changes the fundamental “rules of the game” before the project is completed. The aims of the project in “PM Link Pte Ltd” at several time become unachievable and unrealistic (Adler 2005). This results into acquiring various objectives contradicting with each other in the actual scenario of the workplace.
Figure: A Project Management Information Review Overview
Source: (Project-management-knowledge.com, 2017)
Project management as an efficient way to get the work done:
However, if the “project management plan” has been absent from the workplace, it could be implemented further. The traditional approaches of project management in the workplace have always emphasized on various procedures involved. This has been reflecting the idea of the “project management” emphasizing the physical resources. It has also been using the analytical techniques like the “network analysis” (De Meyer, Loch and Pich 2002). Elements that might be considered at “PM Link Pte Ltd” for effective project management are:
Role of Stakeholders:
Their involvement in the projects improves the scopes of success by creating a “self-correcting” loop of feedback. They further build confidence in outcomes easing the acceptance of the target audience.
Role of “Work Breakdown Structure” (WBS):
It facilitates resource allocation and easy handling of employees
Imposition of PRINCE 2:
It helps in managing of stage boundaries and directing, planning and closing of projects.
Proper time planning:
It helps in improving sense of control and identification of constituent activities.
Proper cost planning:
This includes the identifying of the high-cost elements early. It also helps in value and budget accountability.
Proper quality planning:
It provides better program competitiveness and reputation. It also expands the access to the services (De Meyer, Loch and Pich 2002).
The “project management” at “PM Link Pte Ltd” has been involving proficient use of skills and techniques both hard and soft in planning. It has been controlling the resources and tasks required to run a project. It has been including the management and creation of the team in the workplace. This team has been given the task to handle the project development from its inception to effective completion. The advantages of the successful teamwork have been clear for the experienced scenario developed by the team that cooperates with each other. The role of a project manager at “PM Link Pte Ltd” has been lying challenging under such conditions.