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BSBPMG512 Manage Project Time

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Question:

Develop work breakdown structure with sufficient detail to enable effective planning and control

Estimate duration and effort, sequence and dependencies of tasks, to achieve project deliverables

Use project scheduling tools and techniques to identify schedule impact on project time management, resource requirements, costs and risks

Contribute to achieving an agreed schedule baseline and communication of the schedule to stakeholders  2.1 Implement mechanisms to measure, record and report progress of activities according to agreed schedule

Conduct ongoing analysis to identify baseline variance

Analyse and forecast impact of changes to the schedule

Review progress throughout project life cycle and implement agreed schedule changes

Develop responses to potential or actual schedule changes and implement them to maintain project objectives

To complete the unit requirements safely and effectively, the individual must:

  • explain estimation techniques to determine task duration and resource effort
  • explain procedures for identifying critical path
  • explain procedures for managing project baselines, establishment and variance
  • summarise project life cycle phases and describe each phase
  • explain best-practice time management methodologies, their capabilities, limitations, applications and outcomes
  • summarise key tools for project scheduling
  • explain work breakdown structures and application to project schedules.

Here is a checklist to help you create a well thought out, detailed project plan while building a committed high performing team:

  1. Define what needs to be done using a Work Breakdown Structure.
  2. Discover the best approach to getting everything done by developing a Logic Network.
  3. Develop work and duration estimates of how long each team member needs for each work package.
  4. Calculate how long the project will take to complete its critical path and milestone schedule using the Logic Network.
  5. Calculate and chart the number of people needed and the percentage of each team member's time for each phase of the project.
  6. Adjust and refine the project plan to level individual workloads and smooth out the number of people needed for the project.
  7. Creatively optimise trade-offs to deliver the best results in the shortest time.
  8. Use the joint planning process to intensify team members' commitment and ownership.
  9. Determine the major deliverables or products to be produced.  Ask yourself, "What major intermediate or final products or deliverables must be produced to achieve the project's objectives?"

You may identify the following items:

o Training program needs statement o Training program design o Participant notebooks o Trained instructor o Program testing o Training program presentation 2. Divide each of these major deliverables into its component deliverables in the same manner.  Choose any one of these deliverables to begin with. Suppose you choose Training program needs statement.

"What intermediate deliverables must I have so I can create the needs statement?"

You may determine that you require the following:

Interviews of potential participants o A review of materials discussing the needs for the program o A report summarizing the needs this program will address 3. Divide each of these work pieces into its component parts.

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