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BSBSUS501 Develop A Workplace Policy And Procedures For Sustainability

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You work as a sustainability manager in ABC, an IT Solutions provider that started in 2012. It has now became a multi-million dollar company. It is currently located in Sydney. According to the forecast, in six months the number of employees will be doubled.

Below are the current issues of the company Issue 1: As a result of growing number of employees:

  1. More new devices and office equipment will have to be purchased
  2. Two new locations will have to be leased
  3. Electricity and water bills will have to be managed

Issue 2: Office.

a. Employees has to submit a hard-copy of their timesheet to their supervisor causing the following issues:
    • Lost timesheet or failure to submit on time has resulted to employees missing their payment.
    • The supervisor has to have a look at each timesheet submitted for The following documents may be attached in the timesheet: reimbursement and leave application.
b. Pay slip is still paper-based. Lost of pay slip may compromise the affected employee’s
c. Employee workstations are Note that there is no issue with the server and network connection. Below are the current specification: Operating System: Windows XP

Required employee login? Yes Password Policy: None

  • There isn’t any password format policy implemented
  • The password also don’t have an expiration

Issue 3: Employee

a. Work long hours often
- Not all technologies used has a training program

e.g. a programmer employee is being asked to program in Visual Basic, but he has no knowledge on that programming language.

b. Office is getting
-Some employees has to share one desk
c. No security personnel in the building.

Issue 4: Utilities

There are many devices used in the company in regular basis, some of which are printers, scanners, telephone, and projector. These devices use different resources such as electricity, paper, etc. In addition, there are other different resources used in the company such as water, air conditioning, heater, plastic cups, bags, etc. All the staff use these resources on the daily basis.

The issues above has driven the company to assign you to create a sustainability policy. Out of scope:

  1. Server and other networking equipment and software, e.g.

Assessment Instruction

Policy Development Project

Increasingly more businesses and organisations are implementing sustainability policies to encourage sustainability principles and practices within the workplace

You are to develop a sustainability policy for implementation using the scenario above.

The purpose of the sustainability policy is to develop strategies for:

  • Minimizing resource use
  • Reducing toxic material and hazardous chemical use
  • Employing life cycle management approaches
  • Promoting sustainability principles
  • Raising awareness among stakeholders
  • Training staff in sustainability principles and techniques

PartA: Planning Sustainability Policy 

Before you write the sustainability policy, please research over the internet or any resources provided accessing information on sustainability practices and the processes and techniques of writing policy. In addition, whenever required, you may want to discuss possible approaches to policy development and implementation with key stakeholder(s), in this case, your trainer.

1.Gather information from a range of sources to help you plan and develop the policy. Sources may include:
    • Industry guidelines
    • Industry best practice
    • Relevant personnel
    • Organisational specifications
    • Legislative requirements
  1. You will need to research different methods and techniques for writing All types of organisations have policies to guide the way work is done in the organisation. Consequently, policy documents can be written and presented in many different ways. Some of the issues you will need to consider are:
    • How you will structure the document most effectively? What writing style will you use?
    • Will you include the organisation’s general principles and philosophies? How will you organise general policies and specific procedures?
    • Who needs to authorise the policy document?
  2. Identify and consult with stakeholders as a key component of the policy development process. Stakeholders may include:
    • Customers
    • Staff
    • Investors
    • Local community
    • Regulators
    • Technical specialists

You should use a variety of methods to involve stakeholders in the policy development. You should be prepared to effectively manage different points of view and dissenting stakeholders.

You are expected to contribute to the resolution of disputes among stakeholders.

  1. Make recommendations for sustainability policy options to address inefficiencies within the organisation or opportunities for improvements in sustainability practices based on:
    • Likely effectiveness
    • Time-frames
    • Cost
    • Existing organisational policies such as equal employment opportunity, OHS and equity and diversity policies
    • Principles and practices of sustainability management relevant to the industry
    • Industry best practice
    • Available tools and techniques of sustainability management
    • Continuous improvement in resource efficiency

Part B: Write Sustainability Policy 

Now that you have an understanding of sustainability and the inefficiencies and opportunities for improved sustainable practices in the organisation, you must develop a workplace sustainability policy.

The written workplace sustainability policy that you submit must:

1.Define the scope of the policy. This may include:
    • Breadth of the policy application – will it be implemented in parts of organisation, the whole organisation or across multiple organisations
    • Policy approach – will you select an integrated approach which includes environmental, social and economic aspects, or a specific approach that focuses on aspects individually?
    • Adherence to legislation – will you meet the relevant legislation which supports the compliance of your organisation in environmental performance and sustainability?
2. Develop a workplace sustainability policy that reflects the organisation's commitment to sustainability as an integral part of business planning, and as a business opportunity which includes benchmark
3. Develop an implementation strategy as part of the policy. This may involve developing:
    • Relevant systems and procedures to aid in the achievement of workplace sustainability
    • Quality assurance systems
    • Relevant protocols
    • System for continuous improvement in resource efficiency for recording and interpreting data

Part C: Communication Strategy

Having now completed your workplace sustainability policy for your organisation, you are to develop a communications strategy. The purpose of this strategy is to help you communicate the contents of the policy to a wide range of stakeholders.

As part of a communications strategy, you are to develop promotional tools to communicate the workplace sustainability policy. Promotional tools may include:

  • Presentations
  • Flyers for noticeboards/suppliers
  • Training sessions
  • Videos
  • Newsletters

When developing the communication strategy for your sustainability policy you must consider:

  • ndividuals and groups both inside and outside of the organisation who have some direct interest in the organisation
  • Key personnel within the organisation who may have particular technical expertise to
  • support the introduction of the policy
  • The entire sustainability policy
  • The range of activities to be undertaken
  • Different promotional tools for different organisational areas and different audiences
  • Responsibilities for communicating the policy
  • Desired and expected outcomes of the communication strategy
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