The meeting will be an informal meeting conducted over the web conference with different branch heads of the company to inform them of a decision to implement ERP in the organization. This meeting is very important in setting the path clear to all the stakeholders of the organization (Business Communication, 2013).
Agenda for the meeting:
1. Why ERP is important in an organization?
From the headquarters four people will be present. These three people are:
Arrangements at the Headquarters:
1. Conference room to be readied with 4 video conferencing facility.
Web-conferencing products are real-time collaboration tools that support interactions over a network between participants in multiple meeting formats. Types of meetings and communications that fall into the category of Web conferencing include webinars, online meetings and audio communications. A separate telephone bridge is generally used for the audio portion, but voice over Internet Protocol (VoIP) is increasingly being used, and often at the same time. Video from desktops, smartphones or tablets can be supported within meetings. Vendor offerings are increasingly enabling users not only to participate in, but also to host meetings from mobile devices with video. For VoIP and video support, accessories such as headsets and webcams should be included in the purchasing decision.
2. Catering service for four people who will be present at the meeting( The HR team at the headquarter will look into this and have already be intimated for the same)
Arrangements at Branches:
All branch heads need to connect to video conferencing via Adobe connect. Please make necessary arrangement for the same.
The Adobe Connect offering has maintained good traction in the education, government and defense verticals. Improved execution by Adobe has shown increased, broader adoption among enterprises. Adobe Connect supports iPhone, iPad and Android device access to conferencing sessions, and also allows presenters to host meetings from mobile devices with video. With its CQ social platform, part of Adobe's Web experience management solution, Adobe enables marketing leaders to extend Connect webinars and webcasts into topic-based social communities and groups. Pre-event management, customization and branding, post event follow-up, and lead generation can be handled in CQ, which is integrated with Adobe Connect. Adobe Connect also has integrations with UCC environments, such as Microsoft Lync, IBM same time and Cisco Jabber. For a wide range of use cases and integrations with UCC infrastructures, enterprises should evaluate Adobe Connect.
Benefits of Web Conferencing:
Web conferencing benefits businesses in various ways. It can help to reduce geographic barriers for teams who need to work on projects or specific business processes. Training can be rolled out virtually to employees in multiple locations. There are potential productivity increases and cost reduction from reducing business travel. Because of worldwide economic trends, Web conferencing has become not only a way to cut expenses but the preferred method over travel in many organizations. With Web-conferencing tools, enterprises can also benefit from engaging with external constituents such as business partners and customers to continually build those relationships (Business Communication, 2013).
Dispatching of Meeting Agenda:
The meeting agenda has been sent by email with the ppt which will be used for discussion. This will help in preparing beforehand. A different mail will be sent to the IT heads and the HR team which has also been marked with details outling the plan for the IT and catering requirement.
Deployment models: On-premises, software as a service (SaaS) and hybrid, as well as managed servicesSTRENGTHS
1. The user interface is configurable by the host of each meeting, and functionality can be extended by the use of pre-existing extensions or by creating them from scratch.
1. Clients indicate that Adobe Connect tends to be one of the more expensive offerings, and that the licensing model can be complex to understand. Adobe has updated its pricing model in the recent release of Adobe Connect 9 to address this.
This will be the heads which will be discussed under different heads.
1. Addressable notice by CEO: Key Highlights
Minutes of the meeting format will be distributed to all participants in a separate format which will be sent via email. This will help in creating the right environment for the meeting.
Business Communication. (2013, March 20th). Retrieved from https://www.exforsys.com/career-center/business-communication/the-world-of-business-communication/1.html.
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