Sungate Business Process Essay: Developing Efficient Accounting Systems With AIS And ERP.

Discuss about the Business Process Report of Sungate.

The report is about the business process of a company called as Sungate which is a Victoria based company which is for the producer of the rice and the wild rice, milling up to approximately 80 tons in an hour at the time of seasonal peaks. The company has been able to work on the processing of the different locations with the marketing office that is set in Melbourne. The case study is about how the company is able to handle the pollution equipment with the scrubbing of the 240,000 cubic feet of air per minute. There are times with the processing that reach 80 tons per hours and the staff tops. Sungate has been able to work on the distribution, packaging and then selling the products domestically and internationally in a proper manner, based on the patches of the Information Systems. With this, there are different manual re-entries for the orders and the financial transactions that are displayed with the waste of time and creating the errors. (Baskerville et al., 2016). The staff works on the control of the financial and the business reports which are set with the adequate information and the inventory standards to complete the orders and to set the improvement of the system mainly through adapting the best technology that would be able to eliminate the problems of the tight budget.

The requirements are based on the AIS and the ERP plans where the AIS is for the proper collection and processing of the information that is based on the transaction data. This is used for the decision making process in a proper manner, where the information based systems works on the recording of the different accounting activities to communicate for the auditing, financial, reporting and the taxations. ERP is also for the departments so that the company of manufacturing is able to improve the manufacturing and increase the efficiency by working effectively. There are AIS/ERP standards to match the basis with the business and the scale of the operations as per the different standards of the business. For this, the package is set to define the forms of development with the needs to match to the business activities. The efficiency could also be increased where one gets the benefit for the long run of the accounting activities.

For the proper manufacturing, there is a need of the accountants with the focus on the legacy system decisions for making use of the implementation standards, ERP and the continuous improvements. The ERP and AIS accountant new skills and the duties are set through the handling of business processes with the ability to match the selected team and work on the effective communication. (Chofreh et al., 2016). It has been seen that the company should work on the affiliation that intends to hire the accountant with more information on the IT sector with ERP and AIS set for the accounting reviews. The considerations are for the affiliates with proper knowledge and skills that are able to fulfill the needs and the graduates with proper offering of the jobs as well.

Develop business requirements

The process is based on switching over the new accounting system which works towards the development of better accounting standards and to cover the business activities that generate the business reports as per the requirement. For this case, the business works on the production of the rice and the wild rice when the scale of operations are found to be larger. The development of the customized accounting software, with the system that comes from the larger business operations will benefit the company that includes:

1. The streamlined processes and the single integrated system.
2. The reduction in the data entry and processes.
3. The sharing of information in the department to check over the required database management system.
4. This will also help in reducing the inventory costs that results from the better plan, tracking and forecasting the requirements. (ALtamony et al., 2016)
5. The turning of the collection faster with the scope of few billing and the delivery errors.
6. The decrease in the pricing of the vendor with the advantage to take the quantity breaks and tracking the performance of the vendor.
7. The tracking of the actual cost of the activities and performing based costing, with the consolidation of inventory and receivables.

The software is based on the ERP standards with the check on integration for the manufacturing process. Here, the forms are set with creating value and reducing the costs by making the right information at the right time to make the good decisions. The management of the resources is through the productive standards where the ERP is for the multi-software applications to support the different organizational functions that include the financial modules. The modules of the human resource and the project management is based on the linking of the database where the interaction is through the cross functional basis where the users tend to respond to the different commands and requirements. (Costa et al., 2016). As per the traditional and the legacy AIS, ERP and AIS works on the accounting data entries are set with the different forms which include the management of the fixed assets and control of costs. The ERP systems are set with the insufficiency of the legacy systems, with the lack of the IT support with the improvement of the performance set through the date systems to encourage the costing, General Ledger and Human Resource and Sales and distribution modules. The ERP standards are set with the training and software selections with the major affect of the ERP success or failure. The reduction of the accounting workload, accountant manpower with the other software like Excel. (Garbutt et al., 2016).

The ERP systems can optimize the organizational AIS with:

1. The minimization of the time delay of the information management with the business data that is highly integrated to achieve the centralized data storage to enable the accounting modules with timely collections and the processing.
2. The enhancement of the strong internal control to promote the efficiency of the system standards. Here, the regulations are set to manage the processes with the controlling methods.
3. The reduction and the change of the accounting workloads is mainly for the book keeping and the manual working process for a better review and the analysis through automatic records and the process of the report in the organization with use of the account modules.

1. As per the evaluation of the case study, the implementation of the multiple manual re-entries of the orders and the financial transactions are not important. This could be done through the presenting of the information systems with saving time and eliminating the chances of the error that has been made at the time of the manual reposting. (Lasisi et al., 2017).
2. The financial and the business reports need to generate from a single click which will also be improving the system efficiency where the staff would be able to work for weeks with compiling all the financial and the business reports from the different patch works of ISs and formats. The standards are set with the tale decisions that requires the information to be available at a particular time.
3. The system includes the management of the inventory standards with the consistency to reduce the carrying of costs at a lower level. There will be no major need of the higher inventory measures.

To check on the proposed system with the company budget of $150,000, there is a need to work on replacing the old AIS/ERP with new through the use of:

1. The direct implementation where the conversions are set to take place over the specific place. For this, there are date onwards with the old systems that are dropped and the new systems are adapted.
2. The phased implementation is set for the strategy where the system development and the requirements are based on working over the strategic turns with the eventual standards that would lead to the setup of the new system. (Shen et al, 2016).
3. The pilot changeover is the strategy which will be important for the new system replacing the old one. It is possible to implement the same on the shorter or the small scale patterns. the beneficial changes are introduced with the replications that are set mainly through the entire system processing with the proper time set with the least disruption.
4. The parallel changeover is the time when the old and the new system works on the same time with the use of the operations that could be operated for a particular standard.

To handle the abrupt changes, there is a need to check on the huge business operations where the errors occur when the no old system is on the standby use with the comparison. The standards are set with the phased implementation to evaluate the functioning and work on linking the different modules at a particular time. (Garbutt et al, 2016). The options are evaluated and measured to replace the old systems and make the change in the turnover with the forms that are set with the discussions of the new information accounting. After the changeover is done, there are forms which includes the proposed new systems, where the company is able to perform the implementation review and the system maintenance process. For this, the post implementation review is also ascertaining the degree of success from the project with the extent to match to the needs and meet the demands as per the delivered plans. This will help in evaluating the system specific requirements based on the defined formats. To maintain the system, there is a need to use the SDLC approach which is important for handling the new changes with the standards that are set for the system updates. It will also include the regular interval channels with the forms that are mainly to evaluate the failures and the fulfillment in the requirements as per the system design and the changing organizational practices. It is important to analyze that the auditor of the company will be only able to provide a proper assistance when there is a development with the best accounting information system. the assess to the system is mainly based on working over the results of the auditing trials as well as making sure that the integrity is measured through the different phases of the system. This is to make sure that all the auditor teams are able to examine the system complexity with the documentation based on the policies and procedures of the company for adapting a particular development process. (Issac et al., 2016). The research is based on the international accounting system with the ERP selections that are important for a proper planning, implementation and the stabilization of the systems that would lead to the improvement of the normal operations and the covering of the adaptation and the acceptance process. The study is to evaluate the changes with the accountant job profiles, skills and function that would be able to understand the risks and work in teams to communicate clearly. The framework is also based on the ERP environment standards which is important for the effective management and controlling. Here, the standards are also set to meet the criteria and the support to implement the system effectiveness along with:

1. The looking for the different functions for the workload and manpower.
2. Enhancing the business marketing share
3. Overcoming the technical and information system weakness
4. Setting a stronger external competition.

Determine the systems requirements

In the manufacturing patterns, the ERP is important to analyze the data sharing and effective management of the financial and operational tasks. There is a need to maintain the integrations through accelerating the efficiencies with learning curves through the common software interface. There are following risks which are possible:

1. The outdated software can lead to the crashes and the integration issues. There is a risk related to the system software versions which are not found to be compatible. Hence, with this, the servers and the browsers are also affected with the software that is not supported any longer.(Zvezdov et al, 2016).
2. Any insufficient reporting hold the capabilities to lead to the external reporting and loss of the control of data. There are user friendly data measures which are based on working over the analysis of the data with ERP systems that involve the evolution of the data with the establishing of the directory that could easily be backed up.
3. The technical personnel and providers are able to provide the access with the larger scaling changes to the program behavior. The organization focus enterprise system risk management primarily on the threats. The control is set with the unauthorized updates to business data in the production system. There is a frequent soft coded system with the configuration settings without traditional programming.
4. The delayed updates are set to lead to the software vulnerabilities. It includes the ERP accounting software with related security threats to update the software. The software manufacturers are set to improve the software with the security vulnerabilities where the SaaS models. It allows for the real time and continuous updates with the traditional on premise ERP setup where the vendors are challenged to set with distributing updates. The problems are mainly for the ERP systems with accessing the vulnerabilities so that the manufacturer to point out.
5. The lack of compliance with the security standards is set with the Payment Card where the credit card industry requirement for the acceptance of the credit cards. The ERP systems are not complaint with the packages set for the solution that cannot store the customer credit number in a non-heavily encrypted format. (Chofreh et al., 2016).

The operations are based on working over the system and the data in scope that is for the auditing of the systems and the changes that have a major impact on the effectiveness. For the operational risks or the privacy perspectives, the processes and the control are mainly to restrict the access to the different applications which are based on the data functioning and handling the third party records of the data and other information. The unpatched software is set with the ERP that includes the systems with the discovery and the applications of patches. The configuration is based on the ERP system standards with the forms that include the open port and access to the parameter credentials that are unlocked. There are outdated web interfaces where the ERP is set with the other software for the web based attacks. Here, the SQL injections and the web based attacks tend to continue with the ERP systems which is based on implementing the web frameworks. The inadequate access control is set with the ERP security with critical business data, failure to manage the access of the security threats. The review is based on the complex denial of the service attacks where the ERP is set with the discovering of the vulnerabilities in the components. (Baskerville et al, 2016).

To handle the implementation, there is a need to check over the approach which is important for the designing of the system to check on the system transaction training, with minimizing the technical bugs. The business approach is based on implementing the right defined processes with the workflow training that mainly emphasize the ERP systems like enabling the processes with minimized disruptions to the business. The approach for the change management is based on witnessing the engagements which are mainly the part of the system profile failures. The check is on evaluating the operational disruptions and maximizing the potential benefits that are set to mitigate mainly against the risks. The risks of the project are based on the enterprise priorities which are set with the lack of the resources and the issues related to the improvement and the enterprise benefits. The ERP-AIS need to evaluate the costs and the integrity process that is based on selecting the system standards and the basis which could evaluate the internal experts team with a better and comprehensive approach. The approach is based on handling the identified standards with the forms of selection criteria to hold the support and the security standards. The hardware and the operating platforms are for the international accounting systems where the selection process is set with evaluating the system standards of the security and ERP in the midsize range. (Garbutt et al, 2016). The planning and implementation is for stabilizing the ranges of the normal operations with enhancement that would lead to handle the adoption and adaptation process with use and maintenance of the system standards. The control is also based on the ERP standards, with reviewing the orders and monitoring the system standards with internal controlling and transaction records. There is a need to evaluate the continuous improvements with functions for the inventory integration that includes the ERP-AIS integration with the ability to match the financial and the non-financial data sets. The improvements are needed to improve the standards that is set for the ERP and AIS transactions. With this, there are forms that include the reduced accounting standards with the forms that lack the system findings of the research.

References

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