Legal Obligations, Documentation, And Project Management Plan: A Project Approach Essay.

Part A

A 1.Research the organisation’s legal obligations regarding projects using at least three sources. Write 150 words summarising how it may be applied during a project.

2.Complete or update two routine pieces of workplace documentation. Use clear, industry-specific terminology, and appropriate structure/format.

3.Communicate one piece of relevant information to a group of people involved in a project or other learners. This should last at least five minutes.

Then, answer at least two questions and ask at least two questions to elicit views and opinions of others on the information.
4.Using available mathematical information, measure a project's work outputs against the projection. (This may be scheduling, budgetary or information.)

If your organisation doesn’t have this mathematical information available, the assessor will provide it instead.

5.Research any relevant organisational policies and procedures and legislative requirements for a routine workplace task relating to each of the following:

Negotiating work
Planning work
Undertaking work.

Complete the tasks in line with the requirements and your own responsibilities. 

6.Create a plan to communicate three different pieces of information regarding a project to different groups. For each, identify:

Method of communication
Person to deliver information.

These should be suitable for the audience, purpose and other contextual factors. 

7.For a routine activity that requires two or more people, collaborate with another employee or learner and contribute to the activity. 

If no collaborative tasks are available, the assessor should set one. 

8.Create a plan for the project which sequences and schedules at least five tasks. 

This could be in the form of a Gantt chart.

9.For one recent outcome of a project, reflect on it and suggest three opportunities for improvement.

B
1.In a workplace or simulated workplace environment, work with others to plan and document a project based on organisational parameters.

You must provide valid and reliable evidence of the following tasks:

Identify and clarify project initiation documentation where required
Establish relationship between the project and broader organisational strategies and goa
Assist in negotiating and documenting project objectives, outcomes and benefits
Assist in establishing the project governance structure
Assist in drafting a project charter for approval.

2.In a workplace or simulated workplace environment, complete and update all relevant documentation.

You must provide valid and reliable evidence of the following tasks:

Support breakdown of project objectives into achievable project deliverables
Assist in identifying project stages, and key requirements for stage completion
Identify project milestones and map clearly against time and objectives
Assist in consolidating associated plans and baselines in project management plan
Support negotiation with relevant stakeholders and project authority to gain approval of project plan.

3.In a workplace or simulated workplace environment, examine impact that project changes could have on final outcomes.

You must provide valid and reliable evidence of the following tasks:

Maintain and update records against project deliverables and plans at required intervals
Prepare status reports on project progress and identified issues
Assist with undertaking an impact analysis of proposed changes to the project
Maintain relevant project logs and registers accurately and regularly to assist with project audit
Update associated plans to reflect project progress against baselines and approved changes.

4.In a workplace or simulated workplace environment, undertake project finalisation activities.

You must provide valid and reliable evidence of the following tasks:

Assist with project finalisation activities where required
Prepare project products and associated documentation for handover to client
Assist in completing financial, legal and contractual obligations where required
Contribute perspectives on project performance to assist with project review assessments.

1. Usefulness of using legal obligation

During the design and development of any project the organizations are required to follow specific legal obligations. A project would face major issues if they fail to follow Trade Practice Act 1974 that was outmoded by the competition and consumers ACT launched in 2011, 1^st January and it is the content of Australian Consumer’s Law.

It provides standard form of consumer’s contracts with a guaranteed consumer right law while they buy products or avail services from the organizations. It contains rules of lay by agreement and also provides a national level safety law and enforcement systems. Moreover, the legal obligations guide the project team members to conduct a fair business level practice, advertisement practices and marketing practices. Apart from this, a large project can obtain brand identity if they follow the legal obligations. It provides transparency, high privacy, and secured payment methods while confirming transaction.

2. 2 Routine pieces of Workplace documentation

2.2.1 Woolworths Limited:

Woolworths Limited principle and policies

• Safety and health policy

Contract level documentation

• Work, health and safety documentation- principle contract and trade contract

Safety induction modules

• Office contractors (Sept 2016: version)
• Energy providers (July 2014: Version)
• Merchandisers and demonstrators (Sept 2013: version)

2.2.2 Workplace documentation of ABC private limited

Policies

• Disease prevention strategies
• Government relation policy
• Global anticorruption policies

Human right statements

• Non-discriminated healthcare services for the associates
• Photos and video usage policies

3. The project chosen for Woolworths Limited is design and development of one module of ERP system (Supply Chain Management system). How SCM will help to establish a successful interactive platform between the suppliers and buyers will be communicated. In order to design, develop and implement a successful project outcome the mission, vision, strategies and the concept proposal for that particular project will be discussed with the project sponsors to calculate the actual financial measurement that is needed. Apart from this, aim, goal and project objectives will be discussed to the project team members.

Question 1: what are the benefits of SCM system in business decision making?

Question 2: How the business efficiency will increase though this approach?

Negotiation work: This is the most appreciable way that helps Woolworths Limited to accomplish all needful project outcomes fairly. In other words, negotiation is a dispute resolving process or procedure of setting business deals.

Planning work: Before initiating the SCM development project the input and expected outcomes from the project should be planned accordingly.

Undertaking work:  For accomplishing the SCM implementation project the large project should be divided and distribute among the team members according to their skills and knowledge.

• Immediate checking the current status of the project
• Feedback gathering from internal consumers
• Change management planning and implementation

• It will give high rate of business efficiency to reduce cost effects
• It will raise the business outputs by boosting cooperation and lowering the delay in processes.
• It also enhance the overall network of supply chain

With the development of top level project planning documentation a project initiation document can be created. Though, for physical logistic operations involved to multiple agencies the identification and clarification of initiation documentation is required by Woolworths Limited. In order to implement SCM system the company should establish contract with the vendors (software) and supplier (hardware). The main objective of the company is to increase the business efficiency by establishing relationship with the suppliers directly. The project will be conducted under the supervision of assigned project manager and system designer.

The main project deliverable should be divided into small phases and assigned to different stakeholders. The phases to be followed accordingly by the project manager and team members include project initiation, planning, execution, monitoring and closure. However, before final implementation of the project the project manager should give approval to the plan.

During the ongoing phase of the SCM implementation project, scope may cause over allocation of time and overrunning budget. However, before final implementation the internal consumers will be interacted to identify the needful modifications. The change management activities should consider those factors. The final outcome can be impacted either positively or negatively by the change management project. Sudden change can cause internal conflicts, managerial and functional issues. Regularly the project status should be assisted and the plan needs to be updated accordingly.

The financial, legal and contractual obligations should be considered by the project managers to the supplier companies or software vendors to avoid future conflicts. Before finalizing the project the activities that are to be kept in mind include release of the project team, final payment accomplishment, post project evaluation, risk mitigation approaches, measuring consumers satisfaction and schedule and budget management plan. Lastly, the project manager and the executive of Woolworths Limited need to approve the project.