To obtain approval, a change request form would be prepared containing details of project changes such as problem description, change description, justification, change category, and approval disposition.
The change request form would go to a change review committee for the evaluation of changes. This committee would be formed out of people from different technical teams who would be selected on the basis of their capacity to understand the impact of changes. Changes that would be approved by this committee would be entered into a project plan. This project plan would be used by project manager who would assign responsibilities for each of the change decided and would communicate the same to respective team person.
Project manager would be managing a change control process which would include management of change request forms, change review and evolution, change priority and classification and change approval. During the change control process, the change proposal would be validated and the impact of changes would be assessed by the project manager. After the project change is approved and decisions are made about changes to be done, the project manager would communicate to the team members about their individual responsibilities to carry out changes. The project manager would also report to the stakeholder by presenting all changes, their schedule and impacts on project.
Change Control Management Process is created form four of its key components that are explained below:
Change request forms: These forms identified all the changes to be made and confirms necessary details that are required for making decisions about them. A Change Request Form would have following details:
Change review and evaluation: This reviews of changes would be done on the basis of certain factors :
Change priority and classification: Changes decided would be categorized as per their priority of achievement which can be critical, high, medium or low. Changes that are critical to the success of project, are mandatory and need to be exercised within a week are given top priority. Changes that are important for the success of the project such as those affecting processes significantly, are given high priority. Changes that have significant impact on project but they do not directly support or hinder any processes, are categorized as Medium priority work. All other work are put into low priority.Change approval: A change review committee meet project managers, originator of change request and managers to discuss over the change plan for making decisions about them. Proposed changes would be analyze in the meeting with respect their impacts on project schedule and cost. If this impact goes out of the change control criteria, the change would be discarded or would be reconsidered. For instance, if the change affect the dates of deliveries significantly thereby consuming more time of staff then
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