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Company Policies: Business Or Commercial Purpose

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Question:

Discuss about the Company Policies for Business or Commercial Purpose.

 

Answer:

Introduction:

A company is a separate legal entity that is used for certain business or commercial purpose. The administrative works of the company is being organised by the stakeholders and intended to achieve certain common goals. A company is enjoying perpetual succession. A company can be divided in two ways from the aspect of regulatory purposes such as the private company and the public company (Kelsey, 2015). In this present case, it has been observed that certain policies should be set out for the development of the software company. The main objective of the company policy should for promoting the standard of the company and the stakeholders of the company. There are certain Acts enacted for the establishment of the company and for the improvement of the health and safety of the employers and the staffs. In this report, an attempt has been made to generalise the code of conduct and code of ethics for the company and the staffs (Dobbs et al., 2016). An attempt has been made to secure the copyright policy of the company, the moral and cultural issues are related to the incorporation of the company, and therefore it is required to work on the same so that the process can be facilitated. Every company should have certain social responsibility that need to be developed and promised to secure the policies over human rights (Kelsey, 2015).

 

Discussion:

Policy on health and safety:

A company should be liable for the health and safety of the employees and the employers. In New Zealand, the matter relating to the health and safety is governed by Health and Safety at Work Place Act 2015. The main objective of the case is to secure a high level of safety criteria to the employees so that they will stay safe from any risks (De Silva, Stratford & Clark, 2014). It has been mentioned under the Act that the workers have to perform certain duties to ensure the protection. It has been mentioned that the company should implement certain policies for the betterment of the interest of the workers and the employees. A company should take policies like Employee Assistance program. In the companies in New Zealand, the employers have adopted certain employee assistance programs. The main objective of such program is to train the employees to tackle all the risks generated due to the working hours. The training can be taken place in general or for certain specific reason (Belich, 2013). This policy helps to assess the conduct of the employees and the outcome of the same in the workplaces and it points out the consequence of the works.

Part two of the Act deals with certain duties that should be performed by the managers and the employees so that the risk regarding the health and safety can be reduced. It has been mentioned that the duties could not be transferred to any other person and it is the duty of every person to abide by the rules of the Act. Policies include maintenance of working environment, maintenance of working structure and the company should adopt a safety system (Renton, Daellenbach & Davenport, 2016). The employers and the employees should take reasonable care while performing their duties. They should not get involved in any hazardous activities and must restrain themselves to do any job so that the health of the others can be getting affected.

Code of ethics of the company:

The term ethics includes certain policies by which the doctrine of honesty and integrity can be established. Code of Ethics in case of a company required that the employees will follow certain guidelines to maintain business-based honesty and should not get involved in  an immoral acts. Every company should have to maintain particular code of ethics for the establishment of the proper working environment (Fernandez-Feijoo, Romero & Ruiz, 2014). The mission and values of the company can be understood by Code of ethics. Therefore, it is required to make a proper code of ethics for the betterment of the company. In New Zealand, the code of ethics follows the IT professional standards in case of the software companies. The code sets out certain standards for the interest of the employees and it is expected to be followed by the employees. It consists of certain rules that help to generate a framework that can assist the managers to decide certain things regarding the business goals. Policies should be implemented regarding the conflicts of interest, gifts, corporate opportunities, confidentialities, behaviours and the needs of the stakeholders (Peloza, Ye & Montford, 2015).

The company should not engage in that works where they have to face any kind of conflict. The company should not disclose any personal things regarding any members. Certain accommodation is necessary for the interest of the employees. Necessary policies are to be adopted regarding gift or discount relating to the goods and services. The code of ethics must cover the confidentiality of the customers and the stakeholders of the company. The duties of the employees and the employers should be demonstrates and the honesty of the stakeholders should be maintained. Effective policies should be adopted to strengthen the fair deal for the company. One of the most important part of the code is to protect the values of the shareholders and contribution regarding the efficient operation is needed. Being a part of the IT Company, it is important to provide good and efficient service to the customers and that could not be possible without maintaining ethical issue properly (Amran, Lee & Devi, 2014). It helps to standardise the quality of the product. Company’s policies should be framed based on legal principles and the stakeholders of the company should not engage in any fraud works.

 

Code of conduct:

Code of conduct consists of certain rules regarding the social norms and policies for the proper practice of the business. it should be based on the moral codes and legal rules. It commonly written for the workers of the company so that the  employees of the company getting informed about the expectation of the company and protects the interest of the business (Garegnani, Merlotti & Russo, 2015). This type of guidelines helps the employees to know about the policies of the company and prevent any kind of misunderstanding regarding the mechanism of the company. It also provides certain information regarding the employment agreement and helps to develop the standard of workplace, increase the working capacities and deals with the issues like overtime. It should be kept in mind that the policies regarding the code of conduct should not oppose the conditions of the employment agreements.

Like the code of ethics, the principles of the code of conducts should also be based on the IT Standard of New Zealand. The main objective of the code of conduct should value the attitudes of the company to the employees and it is required to deliver proper services to the customers (Davies et al., 2015). The policies regarding the code of conduct should be imposed on the all employees as well as the casual staffs of the company. Following policies are to be included in the code of conduct for the employees:

  • The employees should act lawfully and for the interest of the company;
  • Employees should be honest in case of every dealing;
  • They should be liable for the delivery of the quality product to the customers;
  • They should not disclose any personal data regarding the company or other stakeholders of the company;
  • The dress code and the personal hygiene rules should be maintained by them;
  • It is required that the employees should not show partiality regarding the political parties and should not violate the company rules;
  • They should not engage in any offensive or abusive behaviour;
  • It is the moral duty of the employees to treat every employees on equal base and fairly;
  • They should have to take care of the property and fund during the performance of their duties;
  • The funds or the property of the company should not be misused by the employees;
  • Information plays an important role in case of the IT companies and therefore the employees should carefully deal with the information;
  • The employees should be responsible for the safety and privacy of the company.

It should be kept in mind that the terms of the code follow the rules of certain Acts like Employment Relation Act 2000, Human Rights Act 1993, Protected Disclosures Act 2000 and the Privacy Act 1993.

Social responsibility:

The term social responsibility stands on the balance regarding the profit-making activities along with the activities beneficent for the society. According to International Organisation for Standardization, an effective operation of the company is depending on the overall performance of the company. Therefore, it is the moral duty of the company to be held liable to the society (Leipziger, 2017). In New Zealand, the companies based on the information technology are operated by the guidelines mentioned in the Computer Professionals for the Social Responsibilities. It was incorporated in the year 1983 and intends to promote the idea of responsible use of computer technology globally. The main concentrating provision of the CPSR is strategic computing initiatives. Certain rules are stated for the employees so that they can be more responsible for the electronic communication facilities (De Silva, Stratford & Clark, 2014).

It has been mentioned under the terms of the social responsibility that the company should do certain things to maintain a sustainable development. Environment and the society plays a vital role regarding the sustainable development and therefore it is required by the company to get itself engaged in the development of the society. A company should follow moral and ethical issues. It is important to implement certain policies regarding the social responsibility of the company (Henning et al., 2016). Policies have to be adopted from the consumer perspective. It is a universally accepted policy that a company should be responsible for the development of the society. In the words of Nicola Smith, marketing local product can earn the trust of the consumers. Development of the IT Company depends on the satisfaction of the consumers and therefore, the company should be responsible to the consumers.

Security policy of the company:

Among other policies, the security policy of the company is most important. It means not only the physical security, but includes the information security and the privacy of the stakeholders. In New Zealand, a security manual is inevitable to deal with the management risks and the cyber risks (Horsfield et al., 2015). It is an integral part of the Protective Security Requirements and that sets out policies on information and physical security of the company. The information security manual consists of certain rules regarding the roles and responsibilities of the Chief information security officer, technology security manager, system owners and users. The documents of the company should be secured for the proper maintenance of the company and strategic policies should have to be adopted for the protection of the information. The guidelines have been mentioned under the guideline. Policies should be taken to support the information security that includes accreditation process, configuration control, access control, physical management and media control. Proper plan is required to reduce the security risk management. It can be developed on functional basis or project wise. 

 

 

Copyright policy:

It is important to protect the copyright of the company so that others could not imitate the same for any illicit purpose. In the provinces of New Zealand, the Copyright Act 1994 governs the rules regarding the copyright. It allows the owner to control the application of his work and restrict others to reuse the work for their personal gain. Legal provision will apply on the infringers who will violate the legal principles of the copyright Act and will not obtain the permission of the real owner regarding a certain thing. In case of the present situation, copyright on the computer-generated works is required and therefore, necessary policies should be implemented. The main questionable part of the computer-based program is the file sharing and file transfer program. Following policies should be adopted regarding the copyright:

  • An electronic signature should be authorised of the owner for the interest of copyright;
  • The subject matter of the copyright acts should be mentioned so that it can be easy to understand the violated provisions;
  • The website address should be licensed and the products should be keep under the provision of the copyright;
  • Notice should be served for the accuracy of the information provided by the company;
  • The password and the username of the company should be private in nature;
  • Necessary steps should be taken for the protection of the computing environment and protection is needed to secure the machine from malwares and virus software.

It is important that the copyright program of the company should follow the rules regarding the specific Acts. The website designs should be taken under the control of the copyright for the interest of the company and it will help the company be secured from others. The above-mentioned policies should have to maintain

Policy on equity and cultural issue:

The term cultural equity involves certain policies regarding the enhancement of the co-operation of the all irrespective of particular race, caste, region or disability. It will facilitate the process of company and ensure the fair distribution of corporate culture and financial resources. It encourages the substantive learning programs and it will raise the cultural consciousness to proliferate the policies (Kelsey, 2015). The leadership policies will be fostered and generate ideas regarding the qualitative research programs. Therefore, effective policies should have to be adopted in this process and it is no doubt to state that the success of the company is very much depending on it. Policies should include the promotion of the business benefit, personal prejudice and unconscious bias. A co-operative business culture should be developed and the company should have to treat everyone equally (MacDiarmid et al., 2016).

 

Conclusion:

Therefore, the report can be concluded with the facts that a company required certain matters to deal with and policy should be implemented for the interest of the company. It is required that the stakeholders are the main drivers of the company and therefore, the development of the company is very much depended on them (McClure, 2013). A company should provide certain health and safety measures for the interest of the workers. It has been discussed that the improvement of the company depends on the punctuality of the workers. They should have certain clear idea regarding their projected works and it will be their duties to follow up the rules and regulations properly. Apart from the workers, the company has certain other works so that the interest of the company could be protected. An attempt has been made through the report to cover all the possible steps and policies regulated by the company for the interest of the company and its stakeholders.

 

Reference:

Amran, A., Lee, S. P., & Devi, S. S. (2014). The influence of governance structure and strategic corporate social responsibility toward sustainability reporting quality. Business Strategy and the Environment, 23(4), 217-235.

Belich, J. (2013). The New Zealand wars and the Victorian interpretation of racial conflict. Auckland University Press.

Chaban, N., & Holland, M. (Eds.). (2014). Communicating Europe in times of crisis: External perceptions of the European Union. Springer.

Davies, N., Murphy, D. G., Rij, S., Woo, H. H., & Lawrentschuk, N. (2015). Online and social media presence of Australian and New Zealand urologists. BJU international, 116(6), 984-989.

De Silva, T. A., Stratford, M., & Clark, M. (2014). Intellectual capital reporting: a longitudinal study of New Zealand companies. Journal of Intellectual Capital, 15(1), 157-172.

De Silva, T. A., Stratford, M., & Clark, M. (2014). Intellectual capital reporting: a longitudinal study of New Zealand companies. Journal of Intellectual Capital, 15(1), 157-172.

Dobbs, S., Dobbs, S., van Staden, C., & van Staden, C. (2016). Motivations for corporate social and environmental reporting: New Zealand evidence. Sustainability Accounting, Management and Policy Journal, 7(3), 449-472.

Fernandez-Feijoo, B., Romero, S., & Ruiz, S. (2014). Commitment to corporate social responsibility measured through global reporting initiative reporting: Factors affecting the behavior of companies. Journal of Cleaner Production, 81, 244-254. Fernandez-Feijoo, B., Romero, S., & Ruiz, S. (2014). Commitment to corporate social responsibility measured through global reporting initiative reporting: Factors affecting the behavior of companies. Journal of Cleaner Production, 81, 244-254.

Garegnani, G. M., Merlotti, E. P., & Russo, A. (2015). Scoring firms’ codes of ethics: an explorative study of quality drivers. Journal of Business Ethics, 126(4), 541-557.

Henning, M. A., Malpas, P., Manalo, E., Ram, S., Vijayakumar, V., & Hawken, S. J. (2015). Ethical learning experiences and engagement in academic dishonesty: A study of asian and European pharmacy and medical students in New Zealand. The Asia-Pacific Education Researcher, 24(1), 201-209.

Horsfield, E., Kelly, F., Clark, T., & Sheridan, J. (2014). How youth-friendly are pharmacies in New Zealand? Surveying aspects of accessibility and the pharmacy environment using a youth participatory approach. Research in Social and Administrative Pharmacy, 10(3), 529-538.

Kelsey, J. (2015). Reclaiming the future: New Zealand and the global economy. Bridget Williams Books.

Kelsey, J. (2015). Reclaiming the future: New Zealand and the global economy. Bridget Williams Books.

Kelsey, J. (2015). Reclaiming the future: New Zealand and the global economy. Bridget Williams Books.

Kelsey, J. (2015). The New Zealand experiment: A world model for structural adjustment?. Bridget Williams Books.

Kelsey, J. (2015). The New Zealand experiment: A world model for structural adjustment?. Bridget Williams Books.

Leipziger, D. (2017). The corporate responsibility code book. Routledge.

MacDiarmid, A. B., Abraham, E., Baker, C. S., Carroll, E., Chagué-Goff, C., Cleaver, P., ... & Lalas, C. (2016). Taking Stock–the changes to New Zealand marine ecosystems since first human settlement: synthesis of major findings, and policy and management implications. New Zealand Aquatic Environment and Biodiversity Report No, 170, 48.

McClure, M. (2013). A civilised community: A history of social security in New Zealand 1898-1998. Auckland University Press.

Peloza, J., Ye, C., & Montford, W. J. (2015). When companies do good, are their products good for you? How corporate social responsibility creates a health halo. Journal of Public Policy & Marketing, 34(1), 19-31.

Renton, M., Daellenbach, U., & Davenport, S. (2016). Finding fit: An exploratory look at SME brand orientation and brand management in the New Zealand food and beverage sector. Journal of Brand Management, 23(3), 289-305.

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