Project management has evolved into an integral part of the business and business activities (Haimes, 2015). The project manager and his team must take necessary steps to manage projects.
This report will highlight all these management techniques in details explaining all the six modules elaborately.
Directing and Managing Project Work
Directing and Managing Project work involves performing all the work procedures that are related to the project plan. Directing and Managing Project work provides the entire management procedure of a particular project. It is associated with all the tools and techniques by which the project activities can be properly executed (Rice, 2013). It involves the following parameters- validation of the opportunities, controlling of the opportunities aroused, controlling of the project work and schedule, detail analysis of the project budgets and quality of the product involved in the project, mitigate risks and taking necessary actions to solve the threats and the risks, and lastly, controlling the stakeholder and communications with them.
Change Control Tools and Techniques
The change tools and techniques associated with the project management are –
Expert judgement: The project experts make the expert judgement or take all the vital decisions into the Change Control Board (CCB) (Cameron & Green, 2015). In a project, the Project Manager is responsible for administering and managing all the project activities and take decisions to properly execute all the tasks.
Meetings: The meetings that the CCB members undertake are known as the change control meetings, the roles and responsibilities each member undertakes are clearly specified in this section, the decisions the members undertake are composed in a report and are delivered to the stakeholders for future follow-ups (Cameron & Green, 2015).
Change Control Tools: The tools, methods and techniques involved to control or manage or execute the project activities in an agile fashion.
Quality assurance and Control
Project Quality Assurance involves the checking and verification of all the project tasks. In this way, the Project Quality Assurance runs all throughout the project timeline. The quality audit is the tool used in this procedure, it analysis the project in each and every step and check and verifies that all the standards, policies and methodologies are being properly followed or not (O'brien, 2013). The quality audit tool is responsible to verify all the risks associated in between, notify how to mitigate all the risks and how to solve the issues. In this way, a specific project can be examined and can be improved.
Project Quality Control involves the monitoring, administering and controlling of all the project activities and lastly controlling whether the activities are properly executing following all the standards and the policies (O'brien, 2013). If any mishaps occur within the project Project Quality Control is responsible to check all those mishaps, it is a responsibility to mitigate the risks and threats correlated with the project.
Risk and Communication Management
Risk Communication Management involves the procedures of letting project managers and his team knows the potential threats and risks to a particular project and communicates to take the measures to mitigate those risks and threats (Haimes, 2015). The communication is required in every aspect of the project. The stakeholders are all dispersed everywhere, so everyone needs to be updated constantly about the ongoing project. Secondly, the team members should communicate with each other while working on a particular project, but due to the cultural, age, geographical, level of education, the communication becomes a challenge which needs to be managed (Haimes, 2015). Thirdly, all the projects face various challenges all through its timeline, so it is the responsibility of the project manager and his team to communicate regularly and take necessary steps to execute the project effectively.
Progress and Performance Measurement Tools
A project must be assessed in terms of objectives met, in terms of end results it offers, in terms of deadline. The budget, the schedule and the quality – all the aspects of a particular project must be analysed, if all these mentioned parameters are achieved successfully then the project is successful and if not matched, then the project will be considered to be failed (Teeratansirikool et al., 2013). That is why a project monitoring system must be implemented to indicate the key aspects associated with the project tasks. Therefore, the progress and performance management tools are beginning, plan, execute, control, and that will access a particular project from beginning to the end.
Project Closure involves the sign-off from the clients and it assures that the project is successful, the project’s further opportunities, handing the project to the clients, after handing over the project to the clients the project files are compiled and are transferred to the stakeholders for future use (Rahschulte, Martinelli & Milosevic, 2016). Afterwards, the lessons learned from the project are filed and documented and lastly comes the celebration party for the project success.
It can be concluded from the above discourse that these six modules discussed in this report ensure the completion and success of a particular project. In this report it has been discussed how the project objectives are set and managed accordingly, the tools and techniques have also been discussed, quality check of the project has been showcased, the risks and communication risks has also been mentioned, then the performance measurement tools and lastly, the project closure has been highlighted.
Cameron, E., & Green, M. (2015). Making sense of change management: A complete guide to the models, tools and techniques of organizational change. Kogan Page Publishers.
Haimes, Y. Y. (2015). Risk modeling, assessment, and management. John Wiley & Sons.
O'brien, J. J. (2013). Construction inspection handbook: Quality assurance/quality control. Springer Science & Business Media.
Rahschulte, T., Martinelli, R. J., & Milosevic, D. Z. (2016). Project Closure. Project Management ToolBox, Second Edition, 351-374.
Rice, A. K. (Ed.). (2013). Productivity and social organization: The Ahmedabad experiment: Technical innovation, work organization and management. Routledge.
Teeratansirikool, L., Siengthai, S., Badir, Y., & Charoenngam, C. (2013). Competitive strategies and firm performance: the mediating role of performance measurement. International Journal of Productivity and Performance Management, 62(2), 168-184.