1. Defining organization and the project
The paper mainly focusses on the construction of Fisher Street Car Park for Fairfield City Council by the ADCO Construction Company. It is identified that the company “ADCO Construction” which is one of the leading construction company in Australia engages in constructing the Fisher Street Car Park in order to provide proper car parking facility (Adcoconstruct.com.au 2018). The project mainly includes car parking for 180 vehicles over 3-storey building that is split into five different levels. The company also includes some of the environmentally sustainable initiatives including 30 kW photovoltaic system that is mainly installed on the top level of the car parking area. In addition to this, the design that is made for the façade treatment is very much spectacular with various significant black butt timber stenciling in order to provide proper themed mural.
2. Updated business case and revised project charter
2.1 Business case
The paper mainly focusses on the construction of Fisher Street Car Park, which is mainly located in the area of Cabramatta by the ADCO construction company in order to provide proper parking facility. The project was mainly funded by the Commonwealth Nation building program so that the people of Cabramatta does not have to face any issues or challenges related with parking. In addition to this, the ADCO construction company utilizes some of the environmental sustainable features including 180-grid connection array that is mainly accounted for over 35% of the annual energy needs of the parking area (Adcoconstruct.com.au 2018). The entire project will be executed successfully within 3 years of its commencement and it is found that an extra 1-month time is provided in order to allow the scope creep. Furthermore, the project needs budget of around AUD 4,432,400.00 in order to complete the construction of Fisher Street Car Park.
2.2 Scope
The scope of the project is elaborated below.
In-scope: The in-scope of the project are as follows:
- Construction of a 3 Storey car park
- Creating drainage as well as landscaping area
- Developing environmental sustainable initiatives
- Installation of photovoltaic system
- Butt timber stenciling
- Designing facade treatment
- 80-panel grid connected solar array
Out-Scope: The out-scope of the project are as follows:
- Detailed description about the materials that are supplied for the project is not provided
- Information about external stakeholders of the project are not provided in detail
2.3 Duration
It is assumed that the company “ADCO construction” generally required 3 years in order to complete the project successfully. It is found that 1-month extra is provided to the project manager in order to allow scope creep thus it is estimated that the entire project will be successfully completed by 7/26/22
|
WBS
|
Task Name
|
Duration
|
Start
|
Finish
|
|
0
|
Construction of Fisher Street Car Park by ADCO
|
1122 days
|
Mon 4/9/18
|
Tue 7/26/22
|
|
1
|
Planning phase
|
25 days
|
Mon 4/9/18
|
Fri 5/11/18
|
|
1.1
|
Development of project plan
|
5 days
|
Mon 4/9/18
|
Fri 4/13/18
|
|
1.2
|
Creation of resource plan
|
3 days
|
Mon 4/16/18
|
Wed 4/18/18
|
|
1.3
|
Development of financial plan
|
3 days
|
Thu 4/19/18
|
Mon 4/23/18
|
|
1.4
|
Development of quality management plan
|
3 days
|
Tue 4/24/18
|
Thu 4/26/18
|
|
1.5
|
Development of risk management plan
|
4 days
|
Fri 4/27/18
|
Wed 5/2/18
|
|
1.6
|
Development of communication management plan
|
3 days
|
Thu 5/3/18
|
Mon 5/7/18
|
|
1.7
|
Development of procurement
|
4 days
|
Tue 5/8/18
|
Fri 5/11/18
|
|
1.8
|
Milestone 1: Completion of project planning phase
|
0 days
|
Fri 5/11/18
|
Fri 5/11/18
|
|
2
|
Initiation phase of the project
|
15 days
|
Mon 5/14/18
|
Fri 6/1/18
|
|
2.1
|
Development of business case
|
4 days
|
Mon 5/14/18
|
Thu 5/17/18
|
|
2.2
|
Undertaking feasibility analysis for the project
|
3 days
|
Fri 5/18/18
|
Tue 5/22/18
|
|
2.3
|
Establishment of project charter
|
3 days
|
Wed 5/23/18
|
Fri 5/25/18
|
|
2.4
|
Appointment of project team members
|
4 days
|
Mon 5/28/18
|
Thu 5/31/18
|
|
2.5
|
Approval of the project
|
1 day
|
Fri 6/1/18
|
Fri 6/1/18
|
|
2.6
|
Milestone 2: Completion of initiation phase of the project
|
0 days
|
Fri 6/1/18
|
Fri 6/1/18
|
|
3
|
Execution phase of the project
|
1052 days
|
Mon 6/4/18
|
Tue 6/14/22
|
|
3.1
|
Soil preparation foundation
|
90 days
|
Mon 6/4/18
|
Fri 10/5/18
|
|
3.2
|
Raw material procurement
|
120 days
|
Mon 10/8/18
|
Fri 3/22/19
|
|
3.3
|
Construction of a 3 Storey car park
|
190 days
|
Mon 3/25/19
|
Fri 12/13/19
|
|
3.4
|
Creating drainage as well as landscaping area
|
220 days
|
Mon 12/16/19
|
Fri 10/16/20
|
|
3.5
|
Developing environmental sustainable initiatives
|
100 days
|
Mon 10/19/20
|
Fri 3/5/21
|
|
3.6
|
Installation of photo voltaic system
|
120 days
|
Mon 3/8/21
|
Fri 8/20/21
|
|
3.7
|
Butt timber stenciling
|
50 days
|
Mon 8/23/21
|
Fri 10/29/21
|
|
3.8
|
Designing facade treatment
|
80 days
|
Mon 11/1/21
|
Fri 2/18/22
|
|
3.9
|
80 panel grid connected solar array
|
82 days
|
Mon 2/21/22
|
Tue 6/14/22
|
|
3.10
|
Milestone 3: Completion of execution phase
|
0 days
|
Tue 6/14/22
|
Tue 6/14/22
|
|
4
|
Closure phase
|
30 days
|
Wed 6/15/22
|
Tue 7/26/22
|
|
4.1
|
Reviewing project
|
8 days
|
Wed 6/15/22
|
Fri 6/24/22
|
|
4.2
|
Checking the Fisher car park area
|
9 days
|
Mon 6/27/22
|
Thu 7/7/22
|
|
4.3
|
Stakeholder sign off
|
8 days
|
Fri 7/8/22
|
Tue 7/19/22
|
|
4.4
|
Documentation
|
5 days
|
Wed 7/20/22
|
Tue 7/26/22
|
|
4.5
|
Milestone 4: Completion of closure phase
|
0 days
|
Tue 7/26/22
|
Tue 7/26/22
|
2.4 Budget estimate
The ADCO construction company generally required budget of around AUD 4,432,400.00 in order to complete the construction of Fisher Street Car Park successfully. The table that is provided below highlights the cost that is required for executing each of the project activities are listed in the table below:
|
Task Name
|
Duration
|
Resource Names
|
Cost
|
|
Construction of Fisher Street Car Park by ADCO
|
1122 days
|
|
AUD 4,432,400.00
|
|
Planning phase
|
25 days
|
|
AUD 11,560.00
|
|
Development of project plan
|
5 days
|
Project manager
|
AUD 2,000.00
|
|
Creation of resource plan
|
3 days
|
Project planner
|
AUD 1,080.00
|
|
Development of financial plan
|
3 days
|
Project manager
|
AUD 1,200.00
|
|
Development of quality management plan
|
3 days
|
Project planner
|
AUD 1,080.00
|
|
Development of risk management plan
|
4 days
|
Project manager, Sub-contractor
|
AUD 2,720.00
|
|
Development of communication management plan
|
3 days
|
Project manager, Architect
|
AUD 2,040.00
|
|
Development of procurement
|
4 days
|
Project planner
|
AUD 1,440.00
|
|
Milestone 1: Completion of project planning phase
|
0 days
|
|
AUD 0.00
|
|
Initiation phase of the project
|
15 days
|
|
AUD 6,520.00
|
|
Development of business case
|
4 days
|
Architect, Contractor
|
AUD 2,400.00
|
|
Undertaking feasibility analysis for the project
|
3 days
|
Project planner
|
AUD 1,080.00
|
|
Establishment of project charter
|
3 days
|
Project manager
|
AUD 1,200.00
|
|
Appointment of project team members
|
4 days
|
Project planner
|
AUD 1,440.00
|
|
Approval of the project
|
1 day
|
Project manager
|
AUD 400.00
|
|
Milestone 2: Completion of initiation phase of the project
|
0 days
|
|
AUD 0.00
|
|
Execution phase of the project
|
1052 days
|
|
AUD 4,404,000.00
|
|
Soil preparation foundation
|
90 days
|
Contractor, Supervisor
|
AUD 57,600.00
|
|
Raw material procurement
|
120 days
|
Contractor, Sub-contractor, Supervisor
|
AUD 110,400.00
|
|
Construction of a 3 storey car park
|
190 days
|
Builder, Contractor, Sub-contractor, Additional expenditure[1],Construction materials[1]
|
AUD 2,667,200.00
|
|
Creating drainage as well as landscaping area
|
220 days
|
Architect, Builder, Contractor, Additional expenditure[1]
|
AUD 693,600.00
|
|
Developing environmental sustainable initiatives
|
100 days
|
Architect, Builder, Contractor, Additional expenditure[1]
|
AUD 588,000.00
|
|
Installation of photo voltaic system
|
120 days
|
Builder, Contractor, Sub-contractor, Supervisor
|
AUD 144,000.00
|
|
Butt timber stenciling
|
50 days
|
Architect, Contractor, Supervisor
|
AUD 46,000.00
|
|
Designing facade treatment
|
80 days
|
Contractor, Sub-contractor
|
AUD 48,000.00
|
|
80 panel grid connected solar array
|
82 days
|
Architect, Contractor
|
AUD 49,200.00
|
|
Milestone 3: Completion of execution phase
|
0 days
|
|
AUD 0.00
|
|
Closure phase
|
30 days
|
|
AUD 10,320.00
|
|
Reviewing project
|
8 days
|
Supervisor
|
AUD 2,560.00
|
|
Checking the Fisher car park area
|
9 days
|
Supervisor
|
AUD 2,880.00
|
|
Stakeholder sign off
|
8 days
|
Project planner
|
AUD 2,880.00
|
|
Documentation
|
5 days
|
Project manager
|
AUD 2,000.00
|
|
Milestone 4: Completion of closure phase
|
0 days
|
|
AUD 0.00
|
2.5 Assumptions and Constraints
Assumptions: The assumptions of the project are as follows:
- The project will be completed within 3 years after commencement
- The budget that is needed for constructing the Fisher Street Car Park is around AUD 4,432,400.00
- The scope of the project will be followed in order to complete the project within the due date.
Constraints: The constraints of the project are provided below:
Budget: It is quite important to complete the entire project within AUD 4,432,400.00. If the project is not completed within the assumed budget then the project manager will face number of budget related issues during project progress.
Time: It is quite necessary to complete the entire project within 3 years. If the project is not completed within 3 years then the budget of the project will increase which will create number of issues and challenges for the project.
Scope: It is necessary to follow the scope of the project in order to complete the complete the construction of Fisher street car park within the assumed time and budget.
3. Project management plan
3.1 Project integration management
|
Development of project plan
|
Execution of project plan
|
Integrated change control
|
|
It was planned that the entire project will be completed with 3 years after commencement
|
The entire project plan was not executed within 3 years due to scope creep.
|
The project manager extends the schedule of the project by 1 month in order to allow scope creep.
|
|
It was assumed that budget of around 4,146,400.00 is needed in order to complete the project.
|
As per the planning, the entire project management plan will be completed within 4,146,400.00
|
No changes needed
|
|
It was planned that the project will follow the scope of the project in order to complete the project on time
|
The project do not follow the scope and as a result, scope creep occurs within the project.
|
The scope creep extends the time of the project by 1 month.
|
3.2 Project scope management
Detailed scope
The scope of the project is elaborated below:
In-scope: The in-scope of the project includes:
- Construction of a 3 Storey car park
- Developing drainage as well as landscaping area
- Developing proper initiatives related with environmental sustainability
- Designing facade treatment
- Installation of photovoltaic system
- Butt timber stenciling
- 80-panel grid connected solar array
Out-Scope: The out-scope of the project are as follows:
- Proper details about project external stakeholders are not provided
- Detailed description about the materials that are supplied by the project suppliers are not provide
List of resources
The list of resources are provided in the table below:
|
Resource Name
|
Type
|
Initials
|
Max. Units
|
Std. Rate
|
|
Project manager
|
Work
|
|
100%
|
AUD 50.00/hr.
|
|
Project planner
|
Work
|
P
|
100%
|
AUD 45.00/hr.
|
|
Supervisor
|
Work
|
S
|
100%
|
AUD 40.00/hr.
|
|
Contractor
|
Work
|
C
|
100%
|
AUD 40.00/hr.
|
|
Sub-contractor
|
Work
|
S
|
100%
|
AUD 35.00/hr.
|
|
Architect
|
Work
|
A
|
100%
|
AUD 35.00/hr.
|
|
Builder
|
Work
|
B
|
100%
|
AUD 35.00/hr.
|
|
Construction materials
|
Material
|
C
|
|
AUD 2,000,000.00
|
|
Additional expenditure
|
Material
|
|
|
AUD 500,000.00
|
Work breakdown Structure
Project milestones
|
Task Name
|
Completion date
|
|
Milestone 1: Completion of project planning phase
|
Fri 5/11/18
|
|
Milestone 2: Completion of initiation phase of the project
|
Fri 6/1/18
|
|
Milestone 3: Completion of execution phase
|
Tue 6/14/22
|
|
Milestone 4: Completion of closure phase
|
Tue 7/26/22
|
3.3 Project schedule management
|
Schedule management approach
|
Schedule control
|
Schedule changes
|
Scope change
|
|
Time allocation
|
Time measures generally include staff hours, number of days and weeks.
|
No changes
|
No approval
|
|
Estimation of budget
|
The budget can be measured by calculating the cost of materials as well as resources.
|
The estimation of budget is not appropriate as per the contractor of the project and therefore it is quite important to extend the schedule of the project.
|
The project sponsor approved the budget
|
|
Construction of 3 storey building
|
The Work breakdown structure is quite helpful in managing the schedule of the project.
|
The project supervisor wants to extend the schedule of the project in order to allow scope creep of the project
|
Approved by the project manager
|
3.4 Project cost management
|
Cost management approach
|
Responsible for managing cost
|
Responsible person for approving changes in budget or project
|
Cost performance measurement
|
Frequency
|
|
Project staff cost
|
Senior Project Director
|
Project manager
|
The Earned value management is mainly utilized in order to measure the cost performance.
|
Monthly
|
|
External resources cost
|
Senior Project Director
|
Project manager
|
With the help of earned value management, the cost performance related with the project can be generally measured.
|
Once
|
|
Infrastructure cost
|
Senior Project Director
|
Project manager
|
With the help of total cost of ownership, the cost performance can be measured.
|
Monthly
|
|
Material cost
|
Senior Project Director
|
Project manager
|
With the help of total cost of ownership, the cost performance can be measured
|
Monthly
|
3.5 Project quality management
|
Factor identification
|
Purpose
|
Project quality measurement
|
Project quality analyze
|
Quality control
|
|
Proper training to the project team members
|
Appropriate training facility should be provided to the project team members so that they can be able to complete the project successfully within the estimated budget and time.
|
It is found that appropriate level of training is not provided to the workers of the project.
|
The training that is provided is not of appropriate quality and it is mainly reflected from the problem related issues and challenges.
|
Proper training must facility must be provided in order to complete the project successfully on time.
|
|
Use of proper quality of materials
|
It is necessary to utilize appropriate quality of materials within construction in order to avoid quality related challenges within the project.
|
The materials that are utilized for constructing the fisher street car park is not of proper quality.
|
The materials that are generally used are not of proper quality and thus the quality of the materials must be checked before utilizing them.
|
It is necessary to use proper quality materials within construction project.
|
3.6 Project resource management
|
Role
|
Project responsibility
|
Skills
|
Duration
|
|
Project manager
|
The project manager is the person who mainly engages in managing, planning as well as executing for completing the project within due date.
|
Project management
|
3 year
|
|
Project planner
|
The project planner mainly make proper planning include the time and budget planning for the project.
|
planning
|
3 year
|
|
Supervisor
|
The supervisor are the individuals who mainly assists in giving appropriate guidance to the different staffs of the organization.
|
Construction
|
3 year
|
|
Contractor
|
The contractor are the person who generally involves in constructing the car parking area.
|
Construction
|
3 year
|
|
Architect
|
They generally involve themselves in creating design for constructing the Fisher street car parking area.
|
Designing
|
3 year
|
|
Builder
|
The builder generally helps in building 3 storey building for car parking
|
Building
|
3 year
|
|
Resource Name
|
Type
|
Material Label
|
Initials
|
Group
|
Max. Units
|
Std. Rate
|
Ovt. Rate
|
Cost/Use
|
Accrue At
|
Base Calendar
|
|
Project manager
|
Work
|
|
|
|
100%
|
AUD 50.00/hr.
|
AUD 0.00/hr.
|
AUD 0.00
|
Prorated
|
Standard
|
|
Project planner
|
Work
|
|
P
|
|
100%
|
AUD 45.00/hr.
|
AUD 0.00/hr.
|
AUD 0.00
|
Prorated
|
Standard
|
|
Supervisor
|
Work
|
|
S
|
|
100%
|
AUD 40.00/hr.
|
AUD 0.00/hr.
|
AUD 0.00
|
Prorated
|
Standard
|
|
Contractor
|
Work
|
|
C
|
|
100%
|
AUD 40.00/hr.
|
AUD 0.00/hr.
|
AUD 0.00
|
Prorated
|
Standard
|
|
Sub-contractor
|
Work
|
|
S
|
|
100%
|
AUD 35.00/hr.
|
AUD 0.00/hr.
|
AUD 0.00
|
Prorated
|
Standard
|
|
Architect
|
Work
|
|
A
|
|
100%
|
AUD 35.00/hr
|
AUD 0.00/hr.
|
AUD 0.00
|
Prorated
|
Standard
|
|
Builder
|
Work
|
|
B
|
|
100%
|
AUD 35.00/hr
|
AUD 0.00/hr.
|
AUD 0.00
|
Prorated
|
Standard
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Construction materials
|
Material
|
|
C
|
|
|
AUD 2,000,000.00
|
|
AUD 0.00
|
Prorated
|
|
|
Additional expenditure
|
Material
|
|
|
|
|
AUD 500,000.00
|
|
AUD 0.00
|
Prorated
|
|
3.7 Project communication management
|
Communication Type
|
Objective
|
Medium
|
Frequency
|
Audience
|
Owner
|
Deliverable
|
|
Project status report
|
The meeting is mainly arranged in order to get information about the project status.
|
Video conferencing, face to face
|
Weekly
|
Project manager
|
Project stakeholders
|
Meeting minutes
|
|
Project team meeting
|
The meeting is arranged for discussing about the project challenges as well as issues that are mainly associated with the project.
|
Face to face
|
Whenever needed
|
Project manager
|
Project team
|
Agenda
|
|
Kick-off meeting
|
It is mainly arranged before the initiation phase of the project for appropriate information about project objectives as well as goals.
|
Face to face
|
Once
|
Stakeholders of the project
|
Project manager
|
Meeting
|
|
Monthly project meetings
|
Monthly meetings are arranged in order to track the project for ensuring that the entire project is on proper track.
|
Face to face
Video and audio conferencing
|
Monthly
|
Project manager
|
Finance manager
|
Budget report
|
3.8 Project procurement management
|
Type of contract
|
Procurement risk
|
Procurement risk management
|
Performance metrics
|
|
Firm fixed price
|
Improper schedule
|
The schedule of the project is generated with the help of proper experienced project manager so that the chance of schedule slippage will be low
|
Acceptable
|
|
Firm fixed price
|
Conflict related with project contract
|
The contract is mainly created after proper communication so that the chances of conflict must be low.
|
Acceptable
|
|
Firm fixed price
|
Improper creation of framework for fisher street car park
|
The framework for fisher street car park must be created with experienced contractor in order to avoid project related issues and challenges.
|
Acceptable
|
References
Adcoconstruct.com.au. 2018. Projects | ADCO. [online] Available at: https://www.adcoconstruct.com.au/projects/community/999-fisher-street-car-park/ [Accessed 9 Apr. 2018].
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