Discuss about the Engaging in Critical Evaluation for Knowledge Areas.
The essay will be discussing the project management that helps in managing various activities related to the utilization of resources. In this context, I will be discussing the scope that will help the project management to get improved and my learning from the assignment. I have learned the various areas where the businesses are lagged behind and the areas that need immediate attention to be changed. The characteristics of the project are identified that helps in taking important decisions regarding the project (Kerzner, 2013). It also helps in reducing the confusions in managing the project. The structure, coordination, and implementation of the activities of a project help in improving the competitive advantage of the organization.
Discussions of Situations
In this context, several situations and knowledge areas along with the experiences I have gained while doing this project are discussed.
Knowledge Area 1: Resource Required
The resources are the important and inevitable part of a project management. Both the human and equipment resources are equally important in the completion of a project. I have learned that for utilizing the employee resources, the organization has to make a vivid planning of the employees. It consists of their qualification, specialization, skills, expertise and talents those will be suited for the project requirement. The effective knowledge and management of the employees should be done efficiently that helps in equipping the technologies with the organizational infrastructure (Martinelli and Milosevic, 2016). I have learned that the project managers handling the human resources are responsible for making the best use of the knowledge and skills of the human power. I have learned that to make the employees effective and specialized in their work, and training has to be given.
I have learned that the project manager needs to hire effective employees for the project. It not only facilitates completion of a project but also maintains the quality of the project. I have also learned that coordination and cooperation are important factors that the employees need to have within the completion of a project. I have even learned that while completing a project, the project manager is responsible for arranging the several training programs and organize workshops as per the necessity of the employees. Moreover, the estimation of the expenditure of the resources is also furnished in documenting the budget related to project management (Müller, 2014). I learned to be systematic and methodical in my work from the project manager. The project manager had made a list of stakeholders and jotted down the interests in their projects along with their respective responsibilities.
Knowledge Area 2: Preparation of Communication Plan
The communication plan is important in managing the project. I have learned that two-way communication is important in the organization as it facilitates discussion of the ideas and thoughts among the project manager and the respective team mates. Through communication, the hierarchy among the employees is maintained and respected. The several problems that may arise during the planning to execution of the project are discussed through communication (Phillips, 2013). I have learned that through communication, the chances of miscommunication and misunderstanding get reduced extensively. Moreover, I have also learned the ways of handling employees and teammates through communication. The problems and hindrances faced by the employees are reduced on discussing those with the project manager. It, therefore, facilitates providing solutions to the problem that makes the operation of the ongoing project smooth and less problematic.
Even more, I have also learned that the communication plan is important to document. It helps in keeping a record of the probable problems those are likely to be faced in the project along with the solutions to it. Along with this, through communication, the demands, requirements, and requests of the stakeholders are recorded. I became aquatinted with the fact of involving stakeholders and teammates in every step and activity of the project. The individual activity and responsibilities of the teammates are equally distributed through communication (Schwalbe, 2015). I have learned that through the distribution of the work as per the expertise and skills of the employees helps in satisfying them extensively. It, therefore, helps in retaining the confidence and reliability of the employees on the project manager.
Knowledge Area 3: Providing Training to Employees
The training of the employees is important as it helps the team members in effective handling of the technology and equipment (Too and Weaver, 2014). I have learned that the training of the employees is an important part of an organizational operation as it helps in completion of the project within provided time and resources. Through the effective usage of the resources, the project gets accomplished within the provided budget. It also enhances the effectiveness of the employees, which facilitates their improvement in work. The skills and expertise are used efficiently by the project manager for successful completion of the project. Moreover, I have also learned that through training, the skills and expertise of the employees are improved and make them competitive and also elevates their confidence. Along with this, I have also leaned that with training, the responsibilities provided to the employees are accomplished well by the teammates, leading to the success of the project. I have also learned that training helps the employees in making the best utilization of the resources, which also helps in maintaining the budget of the project. The training of the employees also levitates their motivation level in accomplishing the provided responsibilities (Turner, 2014).
The overall assignment helped me in understanding the overall operation of the project manager in managing a project successfully. I have learned to become more patient and strong-headed while managing the teammates and the project assigned to me. Even more, I also learned to become communicative and unbiased in my decisions, which will help my teammates to have trust and belief on me. It also helped me understand the importance of both teammates and external stakeholders and their role in the completion of a project. Moreover, I have also learned to take responsibilities and also have learned to distribute responsibilities among the teammates as per their expertise and skills.
Kerzner, H., 2013. Project management: a systems approach to planning, scheduling, and controlling. John Wiley & Sons.
Martinelli, R.J. and Milosevic, D.Z., 2016. Project management toolbox: tools and techniques for the practicing project manager. John Wiley & Sons.
Müller, R., 2014. Ethics and Governance in the Temporary Organization. Advancing Human Resource Project Management, pp.489-512.
Phillips, J., 2013. PMP, Project Management Professional (Certification Study Guides). McGraw-Hill Osborne Media.
Schwalbe, K., 2015. Information technology project management. Cengage Learning.
Too, E.G. and Weaver, P., 2014. The management of project management: A conceptual framework for project governance. International Journal of Project Management, 32(8), pp.1382-1394.
Turner, J.R., 2014. The handbook of project-based management (Vol. 92). New York, NY: McGraw-hill.