Project Management Plan: Opening Flight Catering Branch In Jeddah

Select a project; your own choice.  A hypothetical project or perhaps a project that you can get reasonable information about in the public domain, or in your own company.  Be sure to preserve anonymity where appropriate. Any type of project: physical, administrative, IT et al.

The project will be to open a new branch of flight catering company in Jeddah city in KSA. 

Write a thoughtful planning narrative to describe strategies and principles to take the project forward from start to completion.

Nowadays, the projects are being much complex and advanced than the previous projects as the room for service improvement are being filled through innovation and implementation of new services. Project management can play vital role in allowing the projects to be completed in an efficient and effective manner and delivering the necessary outcomes. The project management allows the project manager to accomplish the complex operational activities in far better and efficient manner through providing better and simple strategies to meet the objectives and goals. The selected project is to open new branch for flight catering company in an effective and efficient manner. The aim of this report is to propose a sophisticated and executable project plan for this project that can allow a pathway for the successful and efficient delivery of all the operational activities in proper managerial aspects. Following are the objectives for the proposed project:

• To estimate the timeline and budget for the development of new branch for fight catering company
• To estimate the work breakdown structure and the critical path that can be followed for prior delivery of the project
• To manage the managerial aspects for the operational activities of entire project
• To successfully develop new branch for fight catering company that can fulfil the organization needs and requirements
• To establish a mini rail system for transferring the food to the respective consumers

This report will be covering the project constraints and the pathway that can be followed for successful accomplishment of the entire operational activities in a smooth and efficient manner. Strictly following the mentioned approaches will allow the project manager to deliver the project in an efficient and effective manner.

The project plan will include the different phases considering initiation, planning, execution, and closure in manner to assure that the project delivery can be made in a way that it can fulfil the organizational needs and requirements. The project will have major activities and sub-activities those have been demonstrated in the following table with the duration, start, and finish dates:

WBS	Task Name	Duration	Start	Finish
1	Open a new branch of flight catering company	143 days	Thu 8/16/18	Mon 3/4/19
1.1	Project Initiation	42 days	Thu 8/16/18	Fri 10/12/18
1.1.1	Business plan development	12 days	Thu 8/16/18	Fri 8/31/18
1.1.2	Project Fund	15 days	Mon 9/3/18	Fri 9/21/18
1.1.3	Project Budget	12 days	Mon 9/3/18	Tue 9/18/18
1.1.4	Services and Goods Contracts/procurements	10 days	Mon 9/24/18	Fri 10/5/18
1.1.5	Project Scheduling	5 days	Mon 10/8/18	Fri 10/12/18
1.2	Requirement Analysis	35 days	Mon 10/15/18	Fri 11/30/18
1.2.1	Target Market Defining	7 days	Mon 10/15/18	Tue 10/23/18
1.2.2	Location	6 days	Wed 10/24/18	Wed 10/31/18
1.2.2.1	Sanitation Services	4 days	Wed 10/24/18	Mon 10/29/18
1.2.2.2	Utilities	6 days	Wed 10/24/18	Wed 10/31/18
1.2.3	Space management	15 days	Thu 11/1/18	Wed 11/21/18
1.2.4	Staffing allocation	7 days	Thu 11/22/18	Fri 11/30/18
1.3	Selection of Site	27 days	Mon 12/3/18	Tue 1/8/19
1.3.1	Planning and Zoning	12 days	Mon 12/3/18	Tue 12/18/18
1.3.2	Lease/Contract	15 days	Wed 12/19/18	Tue 1/8/19
1.4	Catering Design	37 days	Mon 12/3/18	Tue 1/22/19
1.4.1	Employee Selection	5 days	Mon 12/3/18	Fri 12/7/18
1.4.2	Catering venue Design	32 days	Mon 12/10/18	Tue 1/22/19
1.4.2.1	Interior design	12 days	Mon 12/10/18	Tue 12/25/18
1.4.2.2	Exterior design	12 days	Mon 12/10/18	Tue 12/25/18
1.4.2.3	Build Out	15 days	Wed 12/26/18	Tue 1/15/19
1.4.2.4	Construction	20 days	Wed 12/26/18	Tue 1/22/19
1.4.2.4.1	Interior	15 days	Wed 12/26/18	Tue 1/15/19
1.4.2.4.2	Exterior	20 days	Wed 12/26/18	Tue 1/22/19
1.4.2.4.3	Utilities	7 days	Wed 12/26/18	Thu 1/3/19
1.5	Communication and food travelling	23 days	Fri 1/4/19	Tue 2/5/19
1.5.1	Mini rail system	12 days	Fri 1/4/19	Mon 1/21/19
1.5.2	Staffing	6 days	Tue 1/22/19	Tue 1/29/19
1.5.3	Merchandising	7 days	Tue 1/22/19	Wed 1/30/19
1.5.4	Pricing	5 days	Tue 1/22/19	Mon 1/28/19
1.5.5	Display merchandise	4 days	Thu 1/31/19	Tue 2/5/19
1.6	Marketing	12 days	Wed 2/6/19	Thu 2/21/19
1.6.1	Advertisement	12 days	Wed 2/6/19	Thu 2/21/19
1.7	Grand Opening	7 days	Fri 2/22/19	Mon 3/4/19
1.7.1	Guests Invitation	5 days	Fri 2/22/19	Thu 2/28/19
1.7.2	Entertainment	7 days	Fri 2/22/19	Mon 3/4/19
1.7.3	Catering	2 days	Fri 2/22/19	Mon 2/25/19

 

Figure 1: WBS

(Source: Created by Author)

 

Figure 2: Network Diagram

(Source: Created by Author Using MS project and WBS Pro)

Float period calculation:

WBS	Task Name	Early Start	Early Finish	Late Start	Late Finish	Total Slack
1	Open a new branch of flight catering company	Thu 8/16/18	Mon 3/4/19	Thu 8/16/18	Mon 3/4/19	0 days
1.1	Project Initiation	Thu 8/16/18	Fri 10/12/18	Thu 8/16/18	Fri 10/12/18	0 days
1.1.1	Business plan development	Thu 8/16/18	Fri 8/31/18	Thu 8/16/18	Fri 8/31/18	0 days
1.1.2	Project Funding	Mon 9/3/18	Fri 9/21/18	Mon 9/3/18	Fri 9/21/18	0 days
1.1.3	Project Budgeting	Mon 9/3/18	Tue 9/18/18	Thu 9/20/18	Fri 10/5/18	13 days
1.1.4	Services and Goods Contracts/procurements	Mon 9/24/18	Fri 10/5/18	Mon 9/24/18	Fri 10/5/18	0 days
1.1.5	Project Scheduling	Mon 10/8/18	Fri 10/12/18	Mon 10/8/18	Fri 10/12/18	0 days
1.2	Requirement Analysis	Mon 10/15/18	Fri 11/30/18	Mon 10/15/18	Fri 11/30/18	0 days
1.2.1	Target Market Definition	Mon 10/15/18	Tue 10/23/18	Mon 10/15/18	Tue 10/23/18	0 days
1.2.2	Location	Wed 10/24/18	Wed 10/31/18	Wed 10/24/18	Wed 10/31/18	0 days
1.2.2.1	Sanitation Services	Wed 10/24/18	Mon 10/29/18	Fri 10/26/18	Wed 10/31/18	2 days
1.2.2.2	Utilities	Wed 10/24/18	Wed 10/31/18	Wed 10/24/18	Wed 10/31/18	0 days
1.2.3	Space	Thu 11/1/18	Wed 11/21/18	Thu 11/1/18	Wed 11/21/18	0 days
1.2.4	Staffing	Thu 11/22/18	Fri 11/30/18	Thu 11/22/18	Fri 11/30/18	0 days
1.3	Selection of Site	Mon 12/3/18	Tue 1/8/19	Fri 1/25/19	Mon 3/4/19	39 days
1.3.1	Planning and Zoning	Mon 12/3/18	Tue 12/18/18	Fri 1/25/19	Mon 2/11/19	39 days
1.3.2	Lease/Contract	Wed 12/19/18	Tue 1/8/19	Tue 2/12/19	Mon 3/4/19	39 days
1.4	Catering Design	Mon 12/3/18	Tue 1/22/19	Mon 12/3/18	Mon 3/4/19	0 days
1.4.1	Employee Selection	Mon 12/3/18	Fri 12/7/18	Mon 12/3/18	Fri 12/7/18	0 days
1.4.2	Catering venue Design	Mon 12/10/18	Tue 1/22/19	Mon 12/10/18	Mon 3/4/19	0 days
1.4.2.1	Interior design	Mon 12/10/18	Tue 12/25/18	Fri 1/25/19	Mon 2/11/19	34 days
1.4.2.2	Exterior design	Mon 12/10/18	Tue 12/25/18	Mon 12/10/18	Tue 12/25/18	0 days
1.4.2.3	Build Out	Wed 12/26/18	Tue 1/15/19	Tue 2/12/19	Mon 3/4/19	34 days
1.4.2.4	Construction	Wed 12/26/18	Tue 1/22/19	Wed 12/26/18	Mon 3/4/19	0 days
1.4.2.4.1	Interior	Wed 12/26/18	Tue 1/15/19	Tue 2/12/19	Mon 3/4/19	34 days
1.4.2.4.2	Exterior	Wed 12/26/18	Tue 1/22/19	Tue 2/5/19	Mon 3/4/19	29 days
1.4.2.4.3	Utilities	Wed 12/26/18	Thu 1/3/19	Wed 12/26/18	Thu 1/3/19	0 days
1.5	Communication and food travelling	Fri 1/4/19	Tue 2/5/19	Fri 1/4/19	Mon 3/4/19	0 days
1.5.1	Mini rail system	Fri 1/4/19	Mon 1/21/19	Fri 1/4/19	Mon 1/21/19	0 days
1.5.2	Staffing	Tue 1/22/19	Tue 1/29/19	Mon 2/25/19	Mon 3/4/19	24 days
1.5.3	Merchandising	Tue 1/22/19	Wed 1/30/19	Tue 1/22/19	Wed 1/30/19	0 days
1.5.4	Pricing	Tue 1/22/19	Mon 1/28/19	Tue 2/26/19	Mon 3/4/19	25 days
1.5.5	Display merchandise	Thu 1/31/19	Tue 2/5/19	Thu 1/31/19	Tue 2/5/19	0 days
1.6	Marketing	Wed 2/6/19	Thu 2/21/19	Wed 2/6/19	Thu 2/21/19	0 days
1.6.1	Advertisement	Wed 2/6/19	Thu 2/21/19	Wed 2/6/19	Thu 2/21/19	0 days
1.7	Grand Opening	Fri 2/22/19	Mon 3/4/19	Fri 2/22/19	Mon 3/4/19	0 days
1.7.1	Guests Invitation	Fri 2/22/19	Thu 2/28/19	Tue 2/26/19	Mon 3/4/19	2 days
1.7.2	Entertainment	Fri 2/22/19	Mon 3/4/19	Fri 2/22/19	Mon 3/4/19	0 days
1.7.3	Catering	Fri 2/22/19	Mon 2/25/19	Fri 3/1/19	Mon 3/4/19	5 days

 

Figure 3: Gantt Chart

(Source; Created by Author using MS Project)

Figure 4: Organizational structure I)

(Source: Created by Author)

 

Figure 5: Organization structure II)

(Source: https://www.bonaireinternationalairport.com/organizational-chart)

Most of the engineering and manufacturing sites are feeling difficulties in instilling a culture of accountability and ownership in the employees. The potential culture change and smooth method of working can be implemented for the accomplishment of this purpose and leading the project constraints as per the planning. Healthy environment for the employees is always beneficial for the successful and efficient delivery of the project and thus, it is one of the crucial consideration that should be made for the management of the project operational activities (Kovack 2015). Implementing accountability cultures can be helpful in leveraging the external motivation techniques in manner to make sure that the employees’ accountability can be hold by the manager throughout the project lifecycle. In manner to motivate employees to be accountable, following are the considerable facts those should be considered while considering the better relationship between the organization and its employees:

Expectations can be perceived to be reasonable and accountable: through developing a better understanding of the employees about their underlying responsibilities and roles in the organization growth and development (Beglinger, Roberts and Zinkle 2014). It can be assured that the employed employees have the capability, capacity, and accessible guidance in manner to motivate them that they can contribute in the success rather than contributing in the failure.

Clear expectations of the organization from every employee: This fact emphasizes on empowering the employees with clarity related to their training needed, responsibilities, resources, and alignment between the organizational strategy and individual contribution for the organization.

For following poor performance, negative consequences can be anticipated: it should be assure that the employees have the better chance to succeed, the organization can take step to follow the negative consequences those are considerable for the organizational growth and development.

Anticipation of positive outcomes to follow performance: “Employers must differentiate treatment and development of top-tier employees, minimize negatively perceived ‘rewards’ (such as extra work), and ensure promotion and reward decisions are aligned with what they say they value (Kovack 2015).” Following the performance of the employees will be helpful in developing a pathway for them to follow the necessary way that can be utilized for developing a motivated relationship for allowing the better and enhanced operation accomplishment.

Ownership can be demonstrated as the individual decision, which cannot be developed or generated within an employee by the organization, forcefully. The ownership can be enhanced by the organization through the development of an ideal environment consisting of connections, empowerment, and work content. The individuals within the organization must feel that they are being cared within the organization and they have a special value around the entire organizational structure. The connections could be a fun for the employees and the organizations through encouraging collaborations and motivating the employees to make their contribution in the development and growth of the organization (Lampa 2013). It should be explained to the employees that the individual contribution plays the most crucial role in the entire development and growth of the organization and enhance the organizational overall performance. The second considerable approach would be the autonomy within the professional/personal and work products development opportunities that can be alternatively enhancing the trust among the employees towards the organization.

WBS	Task Name	Duration	Resource Names	Cost
1	Open a new branch of flight catering company	143 days		$198,280.00
1.1	Project Initiation	42 days		$29,960.00
1.1.1	Business plan development	12 days	Business analyst, Market Analyst, Project Manager, Resource Analyst	$9,120.00
1.1.2	Project Funding	15 days	Organization heads	$0.00
1.1.3	Project Budgeting	12 days	Civil engineer, Designer, Electrical engineer, Project Manager, Resource Manager	$11,040.00
1.1.4	Services and Goods Contracts/procurements	10 days	Business analyst, Market Analyst, Resource Analyst	$5,200.00
1.1.5	Project Scheduling	5 days	Civil engineer, Designer, Electrical engineer, Project Manager, Resource Manager	$4,600.00
1.2	Requirement Analysis	35 days		$42,360.00
1.2.1	Target Market Definition	7 days	Business analyst, Market Analyst, Project Manager, Resource Analyst, Resource Manager	$6,440.00
1.2.2	Location	6 days		$4,000.00
1.2.2.1	Sanitation Services	4 days	Human Labour, Miscellaneous materials[1], Supervisors	$1,800.00
1.2.2.2	Utilities	6 days	Human Labour, Miscellaneous materials[1], Supervisors	$2,200.00
1.2.3	Space	15 days	Business analyst, Civil engineer, Contractor, Designer, Electrical engineer, Human Labour, Market Analyst, Miscellaneous materials[1], Organization heads, Project Manager	$21,400.00
1.2.4	Staffing	7 days	Business analyst, Civil engineer, Contractor, Designer, Electrical engineer, Human Labour, Market Analyst, Miscellaneous materials[1], Organization heads, Project Manager	$10,520.00
1.3	Selection of Site	27 days		$15,600.00
1.3.1	Planning and Zoning	12 days	Market Analyst, Organization heads, Resource Analyst, Resource Manager, Supervisors	$7,200.00
1.3.2	Lease/Contract	15 days	Contractor, Organization heads, Project Manager, Resource Manager	$8,400.00
1.4	Catering Design	37 days		$65,280.00
1.4.1	Employee Selection	5 days	Civil engineer, Electrical engineer, Project Manager, Resource Manager, Supervisors	$4,200.00
1.4.2	Catering venue Design	32 days		$61,080.00
1.4.2.1	Interior design	12 days	Civil engineer, Designer, Electrical engineer, Miscellaneous materials[1], Resource Manager	$9,160.00
1.4.2.2	Exterior design	12 days	Civil engineer, Designer, Electrical engineer, Miscellaneous materials[1], Resource Manager	$9,160.00
1.4.2.3	Build Out	15 days	Civil engineer, Resource Manager, Designer, Miscellaneous materials[1], Electrical engineer,	$11,200.00
1.4.2.4	Construction	20 days		$31,560.00
1.4.2.4.1	Interior	15 days	Electrical engineer, Civil engineer, Designer, Resource Manager, Miscellaneous materials[1]	$11,200.00
1.4.2.4.2	Exterior	20 days	Electrical engineer, Civil engineer, Designer, Resource Manager, Miscellaneous materials[1]	$14,600.00
1.4.2.4.3	Utilities	7 days	Electrical engineer, Civil engineer, Designer, Resource Manager, Miscellaneous materials[1],	$5,760.00
1.5	Communication and food travelling	23 days		$31,040.00
1.5.1	Mini rail system	12 days	Civil engineer, Contractor, Electrical engineer, Human Labour, Project Manager, Resource Manager, Supervisors, Miscellaneous materials[1]	$13,960.00
1.5.2	Staffing	6 days	Electrical engineer, Civil engineer, Resource Manager, Contractor, Human Labour, Miscellaneous materials[1], Project Manager, Supervisors	$7,480.00
1.5.3	Merchandising	7 days	Market Analyst, Business analyst, Project Manager, Organization heads,	$4,200.00
1.5.4	Pricing	5 days	Market Analyst, Business analyst, Project Manager, Organization heads,	$3,000.00
1.5.5	Display merchandise	4 days	Market Analyst, Business analyst, Project Manager, Organization heads,	$2,400.00
1.6	Marketing	12 days		$7,200.00
1.6.1	Advertisement	12 days	Business analyst, Market Analyst, Organization heads, Project Manager	$7,200.00
1.7	Grand Opening	7 days		$6,840.00
1.7.1	Guests Invitation	5 days	Miscellaneous materials[1], Organization heads, Project Manager	$2,200.00
1.7.2	Entertainment	7 days	Miscellaneous materials[1], Organization heads, Project Manager	$2,680.00
1.7.3	Catering	2 days	Miscellaneous materials[1], Organization heads, Project Manager, Human Labour, Resource Manager	$1,960.00

The above report concludes that the development of the new branch opening for flight catering system can be delivered in effective manner through following the developed project plan in manner to accomplish the project goals and objective. The above report demonstrates the constraints of the project including timeline, budget andd smooth flow of the operational activities within the work environment of the organization. A Gantt chart has been presented in the above report for the graphical representation of the activities and the timeline vital for the development of the entire project. Critical activities have been presented with the highlighted sections and highlighted arrows that can allow the project manager to follow and deliver them strictly without altering the ultimate project constraints. The managerial steps and aspects proposed in the above report can be followed for the successful development of a new branch for the flight catering services. Other than the above management plan, risk management is a considerable factor that should be considered while delivering the project and the impact of the risks must be minimized in manner to manage the efficiency and effectiveness of the project. The ultimate goal of this project was to meet the organizational requirements and needs in developing the new branch considering their consumers whose requirements will be fulfilled through this project.

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