Discuss about the Evaluating Selecting and Controlling Projects.
The report presents a project methodology and techniques used to implement construction of a shared footpath in Quota Park. The implementation will take place after the project team was awarded a contract after successful bidding. The location of the project is between Kippen St and Bridge Road sponsored by Mackay regional council. The implementation of the project will require suitable approaches and techniques to achieve the required deliverables. The methodology to undertake in construction of the shared footpath in Quota Park will be on project methodologies and techniques. That will involve contacting a project team forming part of the contractor work to implement the project (Whitaker, S. 2014, 23).
The project contractor expectation is to employ project management techniques and tools, and to ensure certain legislations, standards and authorizations are followed. Some of the guidelines and acts to follow include the local government act, AS214-1992 standards, permits, Queens Land building services authorization act and BCIP act. The project overview will include operations, labour, plant, materials, supervision and survey. The project manager will be the project contractor who will take a lead in project initiation, execution, control and closure. The project will commence for a period of 6 months beginning in May 2017. The main expectation of the project is that it will be delivered on time, within budget, and it maintains cultural heritage.
The project contractor agrees that, by submitting this Tender Response Form, it is bound by the terms and conditions of, and gives all representations, warranties and acknowledgements required by, the Invitation to Tender and attached documents. The project contractor also agrees that its submission will remain open for acceptance by the Council and will be valid and irrevocable for the Validity Period. They will acknowledge that unless otherwise expressly stated, all terms used in this Tender Response Form have the meaning assigned to them in the Tender Process Terms or associated documents.
Project specifications and requirements
The project contractor will be guided by the Mackay regional council (MRC) drawings specifications (AI-30695-AI30706) that showed specific and the extent of work to implement the project. The project budget is approximated to be AUD 249,000 as per specifications and requirements. The project inclusion include supply and reinstalling of pipe culverts, concrete footpaths, turf, signage, fencing and paving’s associated with traffic. Other specified work is by providing a disposal of existing concrete path into MRC landfill facility and restoration of all disturbed areas. Other requirements that the project will execute will include: site establishment, environment management, drainage development, protection treatments, Earth works, road furniture, segmental paving, landscape, and rehabilitation works. A detailed plan indicating project components approaches, tools and techniques needed to be provided by the contractor. In addition they will need to give plan provided for political uncertainty, rampant inflations, local contractor politics, and government bureaucracy. The deliverables should cover road furniture by having regulatory, warning and hazard signs, and direction and information signs.
The project will employ the PRINCE2 approach during execution of the project. The approach will comprise of seven processes: starting up a project, directing a project, initiating a project, controlling stage, managing a stage boundary, managing product delivery, and closing the project. The PRINCE 2 methodology provides a basis in which the project will be planned, monitored and controlled on various phases by phases. It provides a set of activities required to provide direction, management and delivery of a project. Figure 1 provides a diagrammatic illustration of the methodology to be used to implement the project.
Starting up a project
This stage involves planning for project viability by carrying out feasibility work ( Martinelli, R. & Milosevic, D., 2016, 56). Before the commencement of Quota Park shared footpath feasibility studies and stakeholder analysis will take place. Feasibility will include analysis of several factors including: political, economic, legislations, socio-cultural, technology and environment. Table 1 (appendix i) shows a summary of feasibility study for the project. For example geothermal investigations will be carried out. Stakeholder analysis will be used to establish internal and external parties in the project. The parties will be presented in a communication plan (attached in appendix ii). The plan is suitable in ensuring that information is shared with various stakeholders. According to AS standards clause 331 the project contractor is required to keep records of all parties involved with the project. The Respondent offers to provide the relevant Goods and/or Service to the Council in accordance with the information, standards, warranties and representations in the Respondent’s submission (including this Tender Response Form) and the terms of the Contract.
This stage involves defining the work to be performed, provision of decisions, ensuring approvals are done, and seeking the required authorization. Project integration is perhaps one of the most critical aspects of project organizational structure and should be planned at the earliest stages of project development (Heagney, J. 2016, 23). The importance of integrated processes, especially on long-term projects, has become a key requirement of all project management methodologies. A fully integrated project requires integration of the internal and external stakeholders, integration of all contracts, integration among multiple designers and contractors, integration of the project’s controls, and integration of the project’s financial and governance structures (Kerzner, H., 2013, 34). Building a relationship of shared values requires a commitment that begins at project conception and lasts throughout the life of the project. Shared values are those principles or beliefs that the project participants agree are the most important and will be given priority over all other principles that may arise as the project evolves.
The Quota park shared foot path will require certain, permits and authorization. For example the project will need to comply with National code of practice for the construction industry. It will follow clauses 7.3, 8 of Australian standards guiding insurance for persons, works and property. In addition they need to comply with the local Queen land building services authority act of 1991.In guidance of BCIP act and work, health and safety acts the sub-contract information’s needs and employees assurance will follow the MRC drawings as per AS 30695-30706 that specifies works and performance according to required standards.
Initiating a project
The project methodology stage will involve coming up with a detailed plan for the work, strategies, techniques for various functions and activities (Scholes T, 2013, 23). The project manager will have to set up a project site sign that summarizes project information’s like project title, name of contractor, project manager, project objective, other sub-contractors and site supervisors. Example of plans required is provided by project management body and MRC drawings. The project will provide plans for quality, communication, conflict management, monitoring and evaluation, procurement, budget estimates, environmental management, and scheduling plans (Mitchell L Springer, 2016, 45). Table 3 (appendix iii) shows overall project management plan for the project. AS clause 33.1 requires the contractor to provide for communication needs, while AS clause 29 requires a conflict management plan is developed to indicate how disputes will be mitigated. Environmental management plan will be formulated to cover pollutions, stressors, and afflatus to the environment. In applicability table 4 (appendix iv) show several templates and plans for the project.
Project manager will provide project charter signpost showing summary details of the project (Kendrik. T, 2014, 23). Financial structure is the manner in which the project is funded, whether through public or private financing, equity, debt, or revenue streams. It also addresses the sequencing and core principles of project finance. The important aspect of project financial structure is not just the source of funding but also the transparency with which the funding is budgeted, allocated, and disbursed (Mitchell L Springer, 2016, 23).
The project management stage involves following the various standards and controls to ensure that activities are implemented as per required specifications and client satisfaction (Meredith, J 2014, 23). MRC in its drawings provided the required standards to be followed by the contractors. The project contractor will be highly responsible for ensuring all controls are followed and executed (Nutt, P. 2014, 23). Protection of the site will be done by having fence erected on the project site. The project will implement the following controls: a site control that will not allow fires in the sites. A quality management control plan will be submitted to cover document controls, sub-contractors controls, inspection testing’s, and non-conformance reports. Council is dedicated to promoting and improving standards of Health and Safety to ensure a safe and healthy working environment for all of its workers, contractors, visitors, customers/clients and the public in general. The project team will provide guidelines in which heritage culture, safety, health and environment will be maintained.
Managing a stage boundary
The stage will cover the work to be done and project plan to ensure execution and delivery of a project (Rapp, R. 2014, 35). The project manager will be the main accounting person. The project manager who is the principal contractor will carry out the following functions: will remain on the site, facilitate invoicing and payments, carrying out participation consultations, solving construction issues, carrying out meetings, delivery of construction program, and ensuring project deliverables are achieved (De Roo, G. & Hillier, J., 2016, 23). The following information is disclosed for the purposes of this Tender. The Respondent must provide details of any actual, perceived or potential Conflicts of Interest that exist or may arise in connection with the making and/or formation of any Contract. The construction management plan and various milestones as per MRC drawings is provided in summary in tables (appendix iv).
The stage will involve formulation of review progress scheme and a plan used to plan for each of the stages (Kathy S., 2015, 56). To ensure accountability and ownership the contractor will ensure that members of the public are accessible to Quota park facilities at all times. The project manager will be providing durations that will allow inspection and review testing. In addition non-conformance reports will be provided on a periodic basis to various interested stakeholders. Appendix v provides checklists for various items that will ensure the product is delivered, status reported and performance received.
This is the last stage in project delivery. Project closure stage is important in ensuring that the project is terminated or closed. It will occur when project deliverables have been achieved and MRC are satisfied with the output. A certificate of practical completion will be issued within 14 after completion of the project. The certificate will indicate the date of completing the project. Final payment will then take place and handing over ceremony. Table 6 (appendix vi) shows checklists of items and events taking place during project closure.
The use of PRINCE2 is a simplified procedure that shows two critical processes (planning & execution) that project management have used to implement the Quota park shared foot path. The methodology simplifies the complexity expected of the project. It has ensured that documentations, legislations, strategies, techniques and tools for projects have been taken in consideration. The report indicated the description of the methodology to be employed. PRINCE2 was the methodology that was used which explained the project implementation based on the methodology processes. Justification was based on the various documentations and plans for conflict management, monitoring and evaluation, quality management, controls and project scheduling plans. It summary it has provide stages in which Quota Park shared footpath has been planned, managed, monitored and controlled.
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