Discuss about the HR Planning and HR Management of the Company.
This essay is based on the strategic HR planning and HR managementt of the company. It explains the relationship between the SHRM planning and HRM planning of the organisation. It explains the impact of HRM issues like diversity; high turnover rate and tight labour market influence the strategic position of the company. Furthermore, it also gives the solutions to overcome these issues significantly. Besides this, it also illustrates the real example of train failure case due to a shortage of drivers in Queensland. Australia. It also explains the various reasons behind the project failure like communication issues, shortage of resources on time, lack of information and rigid bureaucratic structure makes the incident happened. Lastly, in this report, it also explains the importance of a resource-based approach to the company. It will help the HR department to plan their resources effectively so that the objectives of the company in a precise manner.
Strategic HR Planning
Human resource department is an important functional department of any company. The systematic human resource planning helps the company to optimise the resources significantly and makes the organisation competitive in the marketplace. The role of human resource planning is to review the periodical requirements of the company i.e. need of skilled and knowledgeable employees are available at the time of requirement in the company. Human resource planning is linked with the organisational strategy to ensure that the requirement of the talent resource is fulfilled, the cost of the labour is controlled, the requirement of staff is appropriate and skilled employees are retained in the company (UF, 2016). The human resource simultaneously works with the line managers to ensure all above-given requirements are fulfilled well. Effective human resource planning helps the company to increase the productivity of the company. It includes below steps
Figure 1: (Source: UF, 2016) HR Planning
Above figure indicated the process of HR planning in an organisation to achieve its long and short term goals. On the other side, Strategic human resource planning focus on recruitment, selection, training and development, payroll management, performance appraisals and Grievances in the company. Human resource planning analyses the demand and supply of the human capital in the market to evaluate the internal and external factors of the organisation. Internal factors include organisational, technological and political changes in the company and external factors like demographic, environmental and social changes in the market (AZcentral, 2016). Strategic human resources planning assesses through SWOT analysis to manage the resources to enhance the capability and competitiveness of the organisation.
-Leadership and top management
-Knowledge and Expertise
-Low employee morale
-Remuneration and compensation
-Innovative ideas and talented workforce
-Increased demand for products and services
-Wages and benefits
Strategic human resource planning considers all the internal and external factors of the organisation through above SWOT analysis and makes the organisation competitive.
In the today’s globalisation era company faces the many challenges and issues regarding high turnover, tight labour market, skills shortage, ageing population and diversity. The company can be strategic and competitive if the HR department efficiently works on the particular issues. The issue related to high employee turnover rate is reduced by the following factors to be considering which is shown below.
- Remuneration and compensation should be attractive and it can be revised periodically according to the performance of the employees
- HR department should develop the flexible growth model in the company for employees to gives more growth and development.
- Appreciation and recognition programs help employees to motivate in their work and it reduces the employee turnover rate in the company (SHRM, 2016).
The company faces the issue of tight labour market due to increase in offshore activities and globalisation at the workplace. The effect of free trade agreement between some of the countries like China, Australia, South Korea and Japan impacts the trading systems and influence the international labour market at the global level. In tight labour conditions, HR department should offer the competitive packages and remuneration to the employees while recruitment. Moreover, the company needs to improve the area of their recruitment criteria. For instance, the company should hire people who don’t even fulfil all the job requirements initially and train them later when they join the company. This method helps to improve the recruitment level at the time of tight labour conditions (SBS, 2016). The skills shortage is also a major issue in the company that decreases its competitiveness in the market. The company can recruit the new candidates those who are more creative, hard worker and fit with the company’s culture. Internal Training programs strength the skills they need for the job. The company can manage the ageing population through more investments in their training, development and learning process so they can give the positive results to the company. The company needs to reform its pension and health policies systems to meet the needs of the older people. Also, the company can better use of existing resources and adoption of advanced technology to make employee healthy, active and more productive in the company (Bloom, et al., 2011). Lastly, Diversity is also a major issue which is faced by the company.HR department should provide training and education programs to the employees regarding diversity so that they can understand and respect the differences of culture, race and language. Supporting and promotes diversity programs helps to increase the outcomes of the company and become more competent at the workplace.
HR Planning and Project Management
Human resource planning is an important resource on the project. The company needs to plan effectively their human resource to accomplish projects on time. The human resource planning includes the roles and responsibilities of team members, project organisation charts and staffing management. The objective of the human resource plan is to ensure that required human capital is a recruit and effectively train and develop according to the project requirements so that they can effectively manage their assigned responsibilities and perform better (PMD, 2017).
As per the article is given in the problem, it is analysed that the problems were arisen due to lack of resources for the particular service. The drivers are not available for the train in their peak hours in Queensland Australia. Another issue is identified from the article is the lack of communication differences in the department of the team members makes the incident worse. As per the article, it indicates that someone in the team knew that the problem would occur and it was not communicated on time (News, 2016).Lastly, the interim timetable of the railway not updated on time that will create the problem for the staff and customers to makes this incident happened. It can be said that the lack of information or late project information affects the project significantly. As per the incident, it clearly depicts that lack of HR planning makes the incident occurred.HR planning is very important part of project management to deliver the projects successfully. In this situation, the first thing is a lack of resources available to continue the activity.
The drivers were not available at peak hours of trains. Another factor related to the HR planning is the lack of communication among the team members makes the situation difficult for the whole team and it also hampers the activities of the project. In this case it is identified that someone in the team is known that the incident would occur but they didn’t inform the top management or subordinates about the problem (IPLA, 2016). Timely communication reduces the difficulties in the project and it cannot be disastrous for the management. Lastly, lack of information and clear direction puts the project in difficult conditions. For this situation, employees don’t have clear instructions and effective communication flow among the team members to handles the situation well.
Similarly, project failure influences political factors. From this incident, the government cancelled the project's contracts and would change the HR policies that involves more responsible people are involved in handling the critical activities. The failure of project activities directly influences the politicians and its responsibility area. In this incident, it can be identified that lack of communication, lack of transparency in the political system and lack of information makes this incident happened. Lack of communication occurs as the junior level ministers not informed about the problem to the top management in a timely manner that indicates the transparency in the bureaucrat structure is not clear (HealthKnowledge, 2016). Moreover, it is also considered that timely information to the management leads to avoid this situation.
Resource-based view (RBV)
The resource-based view is a concept that says resources are medium for achieving better performance of the organization. It is also an approach for attaining competitive advantage, which occurred in 1980 and 1990. It also suggests that company should focus on itself to find competitive advantage resources rather than focusing on competitive environment for that (Lin and Wu, 2014). The figure below depicts resources based view along with its main aspects.
There is optimistic association amongst performance of the organization and human capital. The stress on human resource capital in companies imitates vision that market value relies fewer on physical resources, but rather on insubstantial ones, predominantly human resources. The RBV highlights the significant position of human resource capital in attaining results of organisation (Ologbo, Oluwatosin and Okyere-Kwakye, 2012). The RBV set up the significance for the company in constructing a precious set of resources and collecting them simultaneously in an exclusive and vibrant manner to generate success of the company. In a genuine sense, Human capital is an imperceptible asset. The resource-based view of the company makes stronger the frequently recurring declarations from the region of strategic human resource management that most significant assets for the success of the company are people. It has established repeatedly that spending in the unremitting development of the capacities of the company is the solution for long-run success. Growing the company’s people, the Human Capital is a speculation for the future of the company and that speculation should be delineated in the Human Resource plan for the company.
Human resource planning is fitting as the strength for a money making company. Every company acknowledges the significance of human resource planning. To comprehend the HR planning it is said that it the procedure with the help of which administration assures that it has the accurate strategy or plan for their employees. Resource based view guides the company to understand the need of human resource planning (Oke, Walumbwa and Myers, 2012). It helps to know how important assets are employees. The employee makes an organisation different from one another. RBV helps the organization to attain high-performance administration, high-involvement administration and high-commitment administration. Human resource tactics are the imperative constituent to the business tactics and critical aspect of the resource based. With the guidance of RBV, the company can construct the efficient HR planning, as RBV makes to understand each aspect of human capital, its importance, its working, its effectiveness, its need, etc.
As per the above essay, it finds that strategic human resource planning is the crucial part of the company operations. The strategic human resource planning helps the company to focus on the main activities of the company like recruiting, selection, training and development and appraisals. Whereas, Human resource planning addresses the long-term issues like demand and supply of the workforce and ensures that it comes under the budget of the company. Moreover, it also finds from the above essay that proper human resource management of the company addresses the issues like diversity, high turnover, tight labour market and ageing population. Furthermore, in this essay, it reflects the real incident of train cancellation in Queensland, Australia due to a shortage of resources and lack of timely information availability to the senior officials cause the worst incident. Moreover, it also depicts that Resource Based View approach is more important for the company to assign their resources effectively.
From the various issues listed in the above essay, it concludes that strategic human resource planning is important in every company to deliver its objectives significantly. Furthermore, it also concludes that proper training and development programs and policies helps the company more strategic and overcome the issues like diversity high turnover and tight labour markets. Finally, it concludes that availability of resources, transparent information and flexible bureaucratic structure reduces the chance of accidents in projects.
Az Central (2017) Human Resource SWOT Analysis. [Online].Available at: https://yourbusiness.azcentral.com/human-resource-swot-analysis-1288.html (Accessed: 29th March 2017)
Bloom, D.E., Boersch-Supan, A., McGee, P. and Seike, A., (2011) Population aging: facts, challenges, and responses. Benefits and compensation International, 41(1), p.22.
HealthKnowledge (2016) Assessing the impact of political, economic, socio-cultural, environmental and other external influences.[Online].Available at: https://www.healthknowledge.org.uk/public-health-textbook/organisation-management/5b-understanding-ofs/assessing-impact-external-influences (Accessed: 29th March 2017)
IPLA (2016) Why Projects Fail. [Online]. Avaialble at: https://calleam.com/WTPF/?page_id=2213 (Accessed: 29th March 2017)
Lin, Y. and Wu, L.Y. (2014) ‘Exploring the role of dynamic capabilities in firm performance under the resource-based view framework’, Journal of business research, 67(3), pp. 407-413.
News (2016) Queensland Rail disruptions: Annastacia Palaszczuk 'furious' over 100 cancelled trains in Brisbane. Available at: https://www.abc.net.au/news/2016-10-23/annastacia-palaszczuk-furious-over-queensland-rail-disruptions/7957862 (Accessed: 29th March 2017)
Oke, A., Walumbwa, F.O. and Myers, A. (2012) ‘Innovation strategy, human resource policy, and firms' revenue growth: The roles of environmental uncertainty and innovation performance’, Decision Sciences, 43(2), pp. 273-302.
Ologbo, A.C., Oluwatosin, O.S. and Okyere-Kwakye, E. (2012) ‘Strategic Management Theories and the Linkage with Firm Competitive Advantage from the Human Resource-Based View’, International Journal of Research in Management & Technology, 2(4), pp. 366-376.
PMD (2016) Human Resource Plan. [Online]. Available at: https://www.projectmanagementdocs.com/project-planning-templates/human-resource-plan.html#axzz4chUeqIYK (Accessed: 29th March 2017)
SBS (2017) Five ways companies can address a shortage of skills. [Online] . Available at: https://www.theglobeandmail.com/report-on-business/careers/careers-leadership/five-ways-companies-can-address-a-shortage-of-skills/article11616220/ (Accessed: 29th March 2017)
Shrm (2016) Strategic-HRM. [Online].Available at: https://www.shrm.org/india/hr-topics-and-strategy/strategic-hrm/Pages/default.aspx (Accessed: 29th March 2017)
UF (2016) Impact of Employee Turnover and Solutions to Help.[Online].Available at: https://essentialsofbusiness.ufexec.ufl.edu/resources/leadership/impact-of-employee-turnover-and-solutions-to-help/#.WNtGcNKGPDc (Accessed: 29th March 2017)