Development Of I-Crop Essay - Project Team Charter.

Project Team Members

You are to complete the following tasks based on the discussions and learnings from meetings held with your assigned team.

Working as a team you are to

• Agree on a suitable team name, list all team members and provide their contact details in a professional looking document.

• Provide an overview of the project on which you are working.

• Complete a project description. This should be written clearly and concisely so that anyone unfamiliar with the project can fully understand the objectives.

After your team agreed on a team name and identified all of the contact details of your team members, address the following points and present them in a professional looking document:

Skills and Knowledge Inventory – List the specific knowledge and / or skills that each team member can contribute to the project. This could be technical knowledge, communication or leadership skills.
Roles and Responsibilities – Define roles and responsibilities for each team member. This can be defined for entire project or can be shared or even rotated.

Meeting Times & Location – Agree on mutually convenient times and location to convene to work on the case assignments.

Define how the team will communicate with each other and share information. Also specify how meetings will be documented and where subsequent resources will be stored for ease of access.

Discuss your previous experiences of working in teams, both positive and negative. What is the overall team goal?
Team Values – Discuss as a team what values are important. Develop a statement or itemised list that summarises these values.

Code of Ethics – Based on your team values, create a statement that summarises a code of ethics to guide your teams ethical behaviour.

Rules and Expectations – Build a set of rules and expectation that all members of the team shall abide by. Consider team decisions, conflict, absence from meetings, and an individual’s lack of contribution for example.
Signatures – Get each member of the team to sign the team charter. This will indicate an understanding and agreement to the rules and expectations as specified in the points above.

Learning cycles give structure to your team meetings and accountability for when you and your team work outside of the meeting schedule

Firstly, prior to your next meeting, assign roles to the team. There should only be two central roles – the organiser and the scribe:

• Organiser – organises the meeting by writing down the team’s ideas and then distributes them to the team for feedback.

• Scribe – documents the ideas and action points going forward.

As a team, brainstorm and identify all stakeholders to the project. Then individually, develop an appropriate communication plan.

Write a brief reflection of your team work experience in this subject. To guide your reflection you should address the following questions:

How did your experience compare to your understanding of the leadership qualities required to successfully lead a project?

Based on your experience, what are necessary techniques, skills, methods and ICT project manager requires in the IT profession?

Project Team Members

Globex Corporation was founded in the year 2013 after the merging of two regional businesses which are Riverina Precision farming and BT & Sins Farming Equipment. The organization has planned to implement a project that aims in development of an online cash marketplace platform named i-Crop. The objective of the project is to develop an online application that can be accessed by the clients with the help of any web browser or a dedicated application. The objective of this document is to develop a team charter, detailing the responsibilities of the team members in the project.  

1. Project Name/Team: Please Insert

Team Name: Please Insert 

S. No	Team Member	Contact Number	Email	Role
1	x	Please Insert	Please Insert	Project Manager
2	y	Please Insert	Please Insert	System Analyst
3	z	Please Insert	Please Insert	Resource Manager

Globex is a client of Virtucon and therefore the organization has given the responsibility of developing the online platform. Virtucon is in charge of the development of i-Crop application in house to deliver the solution on time. One of the criteria as set by Globex is that the online application that is to be developed should be developed as inexpensively as possible while working on the requirements of the project. The Project aims in development of a system that will provide a convenient and easy way of managing the, selling a buying of the warehoused grain. Both the website and the application should have an easy interface so that it is easier to use for both buyers and the sellers. It will be built on a mobile enabled platform that will enable easier usage. The application further needs to incorporate the solutions that will be able to manage the transaction issues associated with unstable internet connectivity in the remote locations.

The Objectives of project is to develop an entirely new online system that will help in selling, managing and buying the warehoused grain. The purpose of this project is to develop a system that has an easy to use interface. The mobile enabled platform will have an easier access to the domestic and export opportunities associated with the buying and selling of the crops. For development of project plan, it is essential to identify the objectives of the project (Kerzner & Kerzner, 2017). The objectives of the project are as follows-

1. The project aims in development of i-Crop applications that will help in easier management of the warehoused grain.
2. This application aims in providing a platform that will help in easier selling of the warehoused grain providing a direct platform for the buyer and the seller.

3.The i-Crop application will include a buyer list and their bids

4. The application will support the sales of the current season of the grains only.
5. The application will support print screen option

	x	y	z
Role(s)	Project Manager	System Analyst	Resource manager
Responsibilities	1. Is Responsible for applying the appropriate project management standards in the project (Marchewka, 2014)	1. Is responsible for documenting the capabilities of the project	1. Is responsible for managing the resources of the project
	2. is responsible for monitoring and managing the project progress	2. Is responsible for collection and analyzing the requirements (Harrison & Lock, 2017)	2. Is responsible for assigning the roles to each member of the team
	3. Is responsible for assigning roles within the agreed structures and the requirements of the project.	3. Is responsible for making the software choices	3. Is responsible for hiring on basis of project needs
	4. Is responsible for change control within the project (Heagney, 2016)	4. Is responsible for monitoring the systems	4. Is responsible for monitoring and training the human resources
	5. Is responsible for reporting the project progress and the issues associated with the project.	5. Is responsible for escalating the  issues arising	5. Is responsible for assuring resource availability at the time of project implementation
	6. Is responsible for conducting a project evaluation review and the assessing the risk of the project (Martinelli & Milosevic, 2016).	6. Is responsible for testing the system that is implemented.	6. Is responsible for resolving the issues associated with the employees.
Skills/ Knowledge	1. Project management skills	1. Skills and knowledge about the required systems and software	1. Knowledge about the intangible assets
	2. Understanding the requirements of the project (Uhl & Gollenia, 2016)	2. Knowledge about the requirements of the project	2. Knowledge about the ability of the team
	3. Knowledge about the skills possessed by team members	3. Knowledge about the team structure and their skills	3. Knowledge about the resources available for the project
	4. The knowledge about the management of the resources of the project	4. Knowledge about the system requirements (Meng & Boyd, 2017)	4. Knowledge about the resource requirements of the project (Hadad, Keren & Laslo, 2013)
	5. Knowledge about the code of ethics to be followed in the team	5. Skills of contributing to the team effort and logical problem solving	6. Skills of understanding the ability of the human resources of the project.

4. Team Rules & Expectations

Expectations (previous experience)	• It is expected that the project will be delivered in a given schedule  The resources available for the project is sufficient • The time allocated for the project will sufficient to complete the project successfully. • The chances of team conflict will be negligible (Binder, 2016).
Values	• Listening to the team without interruption • Sharing knowledge with the team • Expressing the concerns timely • Striving for improvement
Code of Ethics	• Honesty, responsibility and fairness will be maintained in project implementation • The team members will above by the PMI code of ethics and professional conduct

Name	Signature	Date
1.                  x	Please Insert	Please Insert
2.                 y	Please Insert	Please Insert
3.                z	Please Insert	Please Insert

 Meeting Minutes and Outcome: 

Role	To identify the project requirements	Date/Time& Attendees
Organiser x	The meeting was held to discuss the requirements specification and the objectives of the project.	X y z
Scribe	· The requirements specification by Globex are discussed · The objectives of the application are discussed.
Outcome of the meeting: 1. It is decided that a project plan will be developed according to the specifications and the project objectives. 2. The project plan will be aligned with the identified scope of the project

Role	To discuss the system requirements	Date/Time& Attendees
Organiser Y	In this meeting, the system requirements are discussed in order to identify the hardware and software requirements of the project.	X y z
Scribe	· The system analyst went through the identified objectives · The resource requirements are discussed as well.
Outcome of the meeting: 1. It is decided that the system analyst will be in charge of testing the system under development   2. A particular time will be allocated for testing and fixation of the bugs

Role	To discuss the resource requirement and plan the resource management	Date/Time& Attendees
Organiser Y	The objective of the meeting is to develop the resources required for the project. It aimed in identifying the objectives of the project	X y z
Scribe	· A resource management plan is needed to be developed that will be followed throughout the project implementation (Pritchard, 2013) · The resources are allocated on basis of the skills and knowledge of the team members.
Outcome of the meeting: 1. The resource management plan is essential to develop as it will help in efficient resource allocation 2. The resources of the project need to be allocated according to the availability and need.

2. Team Learning Record

What we know	What we think we know	What we don’t know
	The resource requirements of the project
The objectives of the project		The schedule of project

The project needs	The details about the system requirements of the application.	The method of system implementation
Skills of the Team members	Knowledge about the users requirements	Statistics of grain sales
Project Scope	The Cost of the project	The sales forecast of the current year

Project Objectives	1. To implement the project according to the specified objectives 2. To involve the team in decision making. 3. To develop a communication plan for efficient progress update (Heldman, 2018) 4. For efficient management for the project resources
Targeted Audience	1. Project Manager 2. Project Team 3. Globex 4. Virtucon 5. Business analyst

Stakeholder name	Information to be shared	Frequency	Location	Purpose	Mechanism
Who	What	When	Where	Why	How
1. Project Manager	• Project Progress	Weekly	Project Site	To inform the team members about the project progress	Meeting
2. System Analyst	• System Requirements	Monthly	Project Site	To follow the specified requirements	Face to Face Meeting
3. Globex	• Project Objectives	Monthly	Project Site	To check whether the project is following a planned approach	Conference
	• Project Requirements	Monthly	Project Site	To check whether the project implemented according to the requirements	Conference
	• Project Scope	Monthly	Project Site	To check whether the project scope is maintained	Conference
4. Virtucon	• Project Progress and Project Plan	Bi Weekly	Project Site	•  To check whether the project is following a project plan.	Face to face meeting

The experience of managing the project according to the requirements specified by the clients and management of the team helped in understanding the leadership capabilities of the project. However, I have understood that a proper project management skill is necessary for managing a project team. The leader or a project manager should be a good listener and should be able to engage in frequent communication and negotiation. A project manager needs to identify the skills and the capabilities of the team so as to divide the project responsibilities in an efficient manner. These are some of the necessary skills that a project manager needs to possess

Conclusion 

The aim of the project is to develop a system which will help in easier management, buying and selling of the warehoused grain. The application interface should be simple so that it can be easily accessible. The project team is responsible for identifying the scope and the objectives of the project, which will in turn help in implementation of a project management plan. This project management plan will be followed in the project execution phase. The document gives an idea of the team charter and the communication plan that will be followed by the team.

References

Binder, J. (2016). Global project management: communication, collaboration and management across borders. Routledge.

Hadad, Y., Keren, B., & Laslo, Z. (2013). A decision-making support system module for project manager selection according to past performance. International Journal of Project Management, 31(4), 532-541.

Harrison, F., & Lock, D. (2017). Advanced project management: a structured approach. Routledge.

Heagney, J. (2016). Fundamentals of project management. Amacom.

Heldman, K. (2018). PMP: project management professional exam study guide. John Wiley & Sons.

Kerzner, H., & Kerzner, H. R. (2017). Project management: a systems approach to planning, scheduling, and controlling. John Wiley & Sons.

Ma Prieto, I., & Pilar Perez-Santana, M. (2014). Managing innovative work behavior: the role of human resource practices. Personnel Review, 43(2), 184-208.

Marchewka, J. T. (2014). Information technology project management. John Wiley & Sons.

Martinelli, R. J., & Milosevic, D. Z. (2016). Project management toolbox: tools and techniques for the practicing project manager. John Wiley & Sons.

Meng, X., & Boyd, P. (2017). The role of the project manager in relationship management. International Journal of Project Management, 35(5), 717-728.

Pritchard, C. (2013). The project management communications toolkit. Artech House.

Uhl, A., & Gollenia, L. A. (Eds.). (2016). Business transformation management methodology. Routledge.