Discuss about the Information Management Systems for Official Data Framework.
The information management systems focus on the administration of the data with a specific end goal to give proficiency and the adequacy of strategic decision making. The idea could incorporate the frameworks which are named as exchange preparing framework, master framework and the official data framework (Dumais, Cutrell, Cadiz, Jancke, Sarin & Robbins, 2016). The term is utilized as a part of the investigation of business and has associations in zones, for example, data frameworks, e-trade, e-business framework and the Business Insight framework (Alexander, 2013). The data frameworks are typically modernized databases of the money related data that are customized and sorted out in a way they repeats reports at each level of the administration in the organization. The primary reason for having a MIS is to give the chiefs' criticism all alone execution, particularly for the top administration to have the capacity to screen the organization has an entirety. The data that is shown in the MIS demonstrates the genuine information against the outcome that is arranged. The MIS can get the information from the organization units and capacities (Baskerville & Wood-Harper, 2016). Some of these information are gathered consequently from the PC that is connected on the checkout counters. The essay tends to address on the development of the management information system for Northumnria Country Food (NCF). The company has decided in order to be competitive they need to make a lot of changes on the way they manage on their data. The company is expanding rapidly thus they intend to be still relevant from the other competitors who are catching up on them (David & David, 2016). The organization is considering to implement on either BI system, E-business system or the development of a social media presence. All these three development system are to be implemented on the long term of the business needs, but currently they will consider one of them in the short terms benefits. The essay will explore on the benefits of NCF adopting on the information system, highlight on the best system to prioritize on the short term basis, the implementation steps of the new systems and the impact it will have on the organization. Lastly, the essay will look on what to develop for NCF for the future growth of the company.
Benefits of Adopting the Information Systems
One of the benefit for adopting of information system it leads to effective communication in the business. Having rapid communication in organization will help to increase on the productivity, thus allowing better basic leadership and in addition steer the organization venture into new nations. The utilization of the email servers, chat services could act as the foundation of the organization interchanges (Galliers & Leidner, 2014). The utilization of these electronic based frameworks scatters routine and give a fast and productive business data. Another advantages its give productivity in the business. Having streamlined work process framework, and the mutual stockpiling community oriented work space could expand productivity in the business and permit the representatives to prepare an incredible level of work over a brief timeframe. The utilization of the data framework could help in mechanizing of the normal undertakings, with a specific end goal to make the information examination much less demanding and store the information in a way that it can be recovered much speedier in future (Laudon, 2004). Reception of data framework helps an organization to increase upper hand over their opponents. On account of organizations who are utilizing the main mover system could utilize the data innovation to make on the new items, separate their items from existing in the market or improving on the client benefit. The association that takes after on the minimal effort item methodology could look to the data innovation framework arrangement keeping in mind the end goal to decrease their cost through the expansion of the profitability and the lessened requirement for the overhead of the workers. Another advantage of data framework it acquires monetary efficiencies the business. The association could outfit the data innovation assets to bring down their expenses. An illustration, an association could bring together on their finance capacities to one area keeping in mind the end goal to bring down on the expenses of the workers (Layton, 2016). The monetary efficiencies could be acknowledged by moving of the costs that are high to an online domain. The utilization of the data frameworks helps the business in deciding. The whole deal achievement of affiliation depends on upon the adequacy of its key plans. The data framework can be utilized to figure the key arrangements and subsequently settles on the choices for the association. The business for the most part uses the data framework in the assessment data from every one of the sources. Finally, the utilization of the data framework help the business forms. It helps the business to build up an extensive number of the esteem included framework in the association (Liebowitz & Frank, 2016). For instance, the organization could coordinate the data framework with their assembling cycle so as to guarantee that the yield they deliver consents to the necessity of the quality administration measures.
Business System to Prioritize for NCF Company
NCF is currently seeking to expand on their business. In order to stay ahead of the competitors they need to implement information system in order to make decision more quickly. The company need implement business intelligence system, E-business and develop a social media presence flat form (Nedelcu, 2013). All these system cannot be implemented at once, since the cost that will be incurred will be very huge. The business therefore, need to implement one of the system for the short term benefits (Peltier, 2016). To tackle this situation, there is need to analyze each of the system and suggest on the best system the company could employ in regards to the three system.
The business intelligence system is a PC based framework that is utilized by the association for basic leadership purposes. There is presence of huge data warehouse of the business in order to produce the appropriate results or the report (Prager & Sparago, 2004). The BI applications incorporate extensive variety of exercises, for example, factual investigation, reporting, business performance analysis, forecasting and predictive analysis. Business intelligence has various advantages such as it provide solutions that are timely. This will allows the clients to make the hoc requests and acquire specially appointed reports when expected to tackle on the problem. Secondly, improves on the operational efficiency. This can be achieved through providing real time reports to the customer and employees. The use of this system will help to solve problems as well as easy errors using detection and correction tools (Schwalbe, 2015). Additionally, it helps improve better relationship with the customers as well as the suppliers. This is achieved through analyzing of the historical data that can be reviewed on previous performance of the suppliers such as delivery schedules, and quality of the product these will be vital in negotiating. Further, the system can help reduce on the delays as well as the backlogs. The use of the BI system allows the user to design on the queries in their system and generate of report. The HRM could be implemented more productively by distributing of the build-up work to alternate representatives therefore reduce on the delays (Schwalbe, 2015). Other advantage of the system is that it helps to understand the customer better, better decision are made from the report that are generated from the system and there is creation of an informed and qualified sales staff. The BI technologies provides historical, current and the predictive views of the business operations. The common functions of the business intelligence is to reporting, analytics data mining, and business performance management. BI advancements give the chronicled, present and prescient view on the operations of the business. It can be utilized to bolster on the scope of the business choices from the operational perspective to strategic planning in the business. The basic decision that are carried using BI system is on product positioning or perhaps the price of the product. The use of the BI system helps the organizations to gain on the insight into the new market, assess demand as well as suitability of the products. The BI data is usually stored in the data warehouse which are able to hold the subsets of the information of the organizations.
The E-business system can be regarded as the wide concept which embraces all the aspect of the use of the information technology in the business. It deals with all the aspect of buying and selling as well as serving the customers (Trainor, Andzulis, Rapp & Agnihotri, 2014). The e-business system are usually divided into three components these are; business to customer, business to business and the business to worker. Today all these is accomplished through electronic advancements. The utilization of the electronic business techniques empowers the organizations to have the capacity to connect their inner and the outside procedures to be able to be efficient and flexible. Furthermore, this system helps the business to work close with the suppliers and the partners in order to satisfy on the needs of the customers (Yalagandula & Dahlin, 2004). Practically, this helps to provide new and better streams of revenues through the use of the electronic business system. The electronic business also helps to enhance on the relationship between the client and the partners and improves on the efficiency using the management system knowledge. Through the use of this system it provide opportunity to define the relationship with the customer, saving cost on transaction and helps to get the customer knowledge thus enabling the organization to have an upper hand to the rivals.
The e-business systems are usually set of online technology or tools which the business can use in the conducting of the business through the internet. The use of this system will help the organization to connect with the customer, process their orders as well as the management of the information. the very Centre of the E-business system it is essentially a website, email account and the internet connection, these three components form the E-business system, which help to integrate on the tools of the business and connect the user to the web. The E-business technology is more than the internet account. One needs to have tangible equipment in order to access and utilize on the system.
The social media is essentially a computer mediated system that allow people, organization or the government to view, create and share ideas and information through the virtual communities and the network. The social media system uses the web based as well as the mobile technologies to create an interactive platforms that people, or organizations could share or discuss content that are posted online. The use of the social media changes on the way people communicate between businesses, and organization (Alexander, 2013). These changes are on the focus on the emerging technological advancement. The social media has differed from the traditional electronic media such as television broadcasting in many ways in terms of quality, permanence and the usability. This has been in contrast to the traditional media which operated under the transmission that was regarded as monologic model. The observer noted the impact of the social media which have been both positive and negative. On the positive it could help in improvement of the personal sense of connections with the real online communities, and effective communications. Social media platform helps to improve communication and the productivity of the organization through disseminating the information among the various groups of employees in a manner that is efficient. It also allows employees to discuss on the ideas as well share links (Yalagandula & Dahlin, 2004). Additionally, it social media has been found to help expand on the market research, implement on the marketing campaigns, and direct individuals to specific web sites.
Best System to Use and Justification among the Three System
In the case of NCF Company the best system among the three to prioritize on short term basis is to use Business Intelligence system. Currently, NCF wants to expand on the business to get ahead of the competitors. There are problems that are affecting the company and there is need to handle them as they embark on the expansion. One of the problem is that the company is operating using outdated and inflexible accounting system (Layton, 2016). There is presence of customer database that is not well liked in the organization, there are also problems of unreliable suppliers, and little consumer knowledge on the products and the services they prefer. The use of the BI system will help to optimize on the usage of the data, provide better analysis tools for accounting, improve on the operational efficiency and better relationship will be established with the consumers and the suppliers. These are the current critical aspects that need to be handled I the short term basis, and the best way to handle them is the use of the BI system that has all these capabilities.
Steps to Undertaken by NCF to Implement the New System
One of the step is to design, develop as well as build. This can be achieved through building a pilot plan of the system in order to find if it suits on the need of the business. Moreover, this is used for validating on the business processes and functionality of the system. Secondly, training testing. Through learning from the pilot system and test data (Layton, 2016). Further, there is need to teach the staff on the best procedures and practices in order to deliver on the functionality. Another step is to identify on the critical success factors. NCF Company need to improve on the relationship with the suppliers and customers (Liebowitz & Frank, 2016). Through focusing on these factors it will help the organization to meet on their objective and move closer to achieve on their goals. The organization need to develop on their measures and metric of their data. There is need for the measurement to be put in place in order to track on the progress of the organization. It can be achieved through use of reporting process which is used to collect the specific data for the customers and the suppliers. NFC need to solicit on the feedback information from the customers (Peltier, 2016). This is the only way for them to know they are meeting the needs and requirement of the customers. It should be a solicit feedback from each customer group to identify on what is important for them.
Further Development for Future Growth of NFC Company
Various options can be development to further development for growth of the company in the future. One way to achieve this is through the option of diversification Prager & Sparago, 2004). This company should weigh on the risks and the cost of opting on the growth against the benefit it would provide in the long run. Diversification could takes many forms such as searching for new markets for the existing products they are producing, and provide new products that existing to the customers. Another way for growth can be trough partnership and joint ventures (Schwalbe, 2015). NCF Company could venture into a partnership in order to create room for more shared decision making platform. Additionally, through the partnership there are more resources, contact, and increased market for the organization.