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Information Systems Analysis Design And Development

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Question:

Discuss about the Information Systems Analysis Design And Development.
 
 

Answer:

Introduction

This report emphasizes on the development of an Information system for “Data Science School”. The organization is a registered training facility which offers specialized training to domestic as well as international students. The aim of this report is to develop an Information system for the organization to transform their manual process into automated one which will eventually facilitate the reduction in human errors. The development of an Information system is essential for increasing efficiency of the organization by supporting the current business processes.  

The major problem that exists within the current organization is that only staff is able to access information that are important that often creates a bottleneck particularly when the staff is at a remote location. The discussion in this report are carried out to demonstrate upon the approach that can be taken for systems development and determination of the system requirements. Further, a project schedule has been prepared and evaluation of the project is done with Cost benefit analysis. The last section of this report is dedicated to discussion on the various techniques for System information requirement investigation.

Approach to Systems Development

The analysis of the current system describes that the present system is not capable to meet the requirements of the organization. The requirement analysis showed that the traditional approach will be suitable for the organization to overcome the problems with existing system. A feasibility study for adoption of traditional approach has been conducted to determine the risks and preparing mitigation plans against the identified risks for efficient development of the Information system. Various types of data have been collected to reduce the time for development as well as cost such as different software and resources to design and develop the system by integrating different plug-in.

The development of the project will be initiated with the help of a system development model which is traditional. The system will be developed aligning with the business processes and requirements of the organization. Hence, the iterative model has been chosen as the approach to systems development for developing the Information system. This approach will facilitate development of the Information system with the help of repetitive cycles (Vaishnavi and Kuechler 2015). The development of Information system using this approach will be divided into various phases as well as modules. It will be dependent on validation of the requirements along with testing after each phase is complete to ensure that the system meets the desired goals and objectives. The system developer is aware of the system requirements that needs to be fulfilled so, iterative model has been chosen to be used for development of the Information system. The selection of iterative model is suitable for this project in terms of functionality and flexibility to incorporate new technology to develop the Information system (Richey and Klein 2014).

 

Systems Requirements

The determination of system requirements mainly comprises of two types of requirements that is functional and non-functional requirements. For this project to develop the Information system for “Data Science School” (DSS) the system requirements have been categorized and provided as below:

Functional requirements

The major functional requirements that have been identified for developing the information system of DSS are tabulated as below:

Functional Requirements

Description

Registration

This functionality will help the students as well as agents to register or enrol themselves into the system for accessing the services of DSS. 

Login

It is required to ensure that authorized persons can only access the system and the agents are also able to use the system by logging in with the help of specific username and password.

Searching

The data of the students and the agents can be looked by the administrators and receipt of the specialists can be sought utilizing the develop information system.

Logout

The session of the client’s lapses on tapping the logout button and the client would be diverted to the landing home page.

Status update

The status of the receipt and the instalment is required to be appeared on the information system and a notice ought to land to the administrator with respect to the due date of a critical occasion.

Tracking

The system administrator ought to have the capacity to track the records of students and accumulate their subtle elements for expanding the productivity of the information system.

Mail services

A mail administration is required to be designed for empowering intercommunication with the students as well as agents associated with the DSS.

Automatic report generation

The information system ought to have the capacity to produce month to month report comprising of all the instalment action of the agents as well as the students.

Non-functional Requirement

Non-functional Requirement

Description

Security

The information system database is required to be secured from unapproved authorization and it is required to be encrypted for expanding the security of the framework.

Authorization

The DSS information system users ought to be provided with specific username as well as password to access the system.

Storage

The information is required to be put away in cloud server for remote openness and accessibility.

Availability

The accessibility of information is imperative in light of the fact that the inaccessibility of information may stop a particular group of users from utilizing the system.

 
 

Project Cost Benefit Analysis

This section comprises of the calculation of total costs that will be incurred for the project as well as the benefits that will achieved from the project in the form of profits over 5 years (Nas 2016). In this section, the analysis is done by listing the project expenses and then calculating the profits that will achieved in return for 5 years.

Costs and Benefits

Tangible Benefits

Category

In $US

Savings on costs for staffs

 $              30,000.00

Reduction in costs for overpaid agents

 $              48,000.00

Total Tangible Benefits

 $              78,000.00

   

Tangible One-Time Costs

Category

In $US

Total costs for development

 $            150,000.00

Total Tangible One-Time Costs

 $            150,000.00

   

Tangible Recurring Costs

Category

In $US

Costs for maintenance related activities

 $              60,000.00

Total Tangible Recurring Costs

 $              60,000.00

Cost benefit Analysis

Cost Benefit Analysis

Benefits of option

Year 1

Year 2

Year 3

Year 4

Year 5

Savings on costs for staffs

 $      30,000

 $      30,000

 $      30,000

 $      30,000

 $      30,000

Reduction in costs for overpaid agents

 $      48,000

 $      48,000

 $      48,000

 $      48,000

 $      48,000

Total Benefits

 $      78,000

 $      78,000

 $      78,000

 $      78,000

 $      78,000

Costs of option

Year 1

Year 2

Year 3

Year 4

Year 5

Total costs for development

 $     150,000

 $             -  

 $             -  

 $             -  

 $             -  

Costs for maintenance related activities

 $      60,000

 $      60,000

 $      60,000

 $      60,000

 $      60,000

Total Costs

 $     210,000

 $      60,000

 $      60,000

 $      60,000

 $      60,000

Net benefits/costs

 $    (132,000)

 $      18,000

 $      18,000

 $      18,000

 $      18,000

Cumulative benefits/costs

 $    (132,000)

 $    (114,000)

 $     (96,000)

 $     (78,000)

 $     (60,000)

Net benefits/cost (NPV @ 5%)

($125,714.29)

$16,326.53

$15,549.08

$14,808.64

$14,103.47

Cumulative NPV

($125,714.29)

($109,387.76)

($93,838.68)

($79,030.03)

($64,926.56)

Table 1: Cost benefit Analysis for the development of Information System

 

Figure 1: Cost benefit Analysis graph

(Source: Created by Author)

The above graph represents the analysis of cost and benefit for the project to develop the Information system for “Data Science School” (DSS). The red line in the graph indictaes the net benefits that will be achieved over the next 5 years at a discount rate of 5% and the greem line represents the cumulative net present values for the project.

 

Project Schedule

WBS

Task Name

Duration

Start

Finish

Predecessors

0

DSS Information System Development

125 days

Mon 5/1/17

Fri 10/20/17

 

1

   Project Startup

1 day

Mon 5/1/17

Mon 5/1/17

 

2

   Requirements Analysis Phase

17 days

Tue 5/2/17

Wed 5/24/17

 

2.1

      Arrange meetings with stakeholders

4 days

Tue 5/2/17

Fri 5/5/17

1

2.2

      Gather required information

5 days

Mon 5/8/17

Fri 5/12/17

3

2.3

      Preparing project plan

6 days

Mon 5/15/17

Mon 5/22/17

4

2.4

      Approval of project plan

2 days

Tue 5/23/17

Wed 5/24/17

5

3

   Procurement phase

90 days

Thu 5/25/17

Wed 9/27/17

 

3.1

      Arrange for resources

7 days

Thu 5/25/17

Fri 6/2/17

6

3.2

      Procure equipment’s

15 days

Mon 6/5/17

Fri 6/23/17

8

3.3

      Setup of inventory system

12 days

Mon 6/26/17

Tue 7/11/17

9

3.4

      Selecting suitable SDLC model

4 days

Wed 7/12/17

Mon 7/17/17

10

3.5

      Developing the project team

6 days

Tue 7/18/17

Tue 7/25/17

11

3.6

      Preparing a plan for communication

10 days

Wed 7/26/17

Tue 8/8/17

12

3.7

      Identifying the functional module

3 days

Wed 8/9/17

Fri 8/11/17

13

3.8

      Coding for development of functional module

18 days

Mon 8/14/17

Wed 9/6/17

14

3.9

      Integrating the module

8 days

Thu 9/7/17

Mon 9/18/17

15

3.10

      Testing to check functionality of the module

4 days

Tue 9/19/17

Fri 9/22/17

16

3.11

      Deploying the Information system

3 days

Mon 9/25/17

Wed 9/27/17

17

4

   Training phase

16 days

Thu 9/28/17

Thu 10/19/17

 

4.1

      Development of training program

7 days

Thu 9/28/17

Fri 10/6/17

18

4.2

      Prepare user manuals

4 days

Mon 10/9/17

Thu 10/12/17

20

4.3

      Identifying the staffs for training

3 days

Fri 10/13/17

Tue 10/17/17

21

4.4

      Hiring of trainers

2 days

Wed 10/18/17

Thu 10/19/17

22

5

   Project Closure

1 day

Fri 10/20/17

Fri 10/20/17

23

 

FIGURE 2: Gantt chart for the project

(Source: Created by Author)

System Information Requirement Investigation Techniques

For development of the Information system to support the business processes of DSS, the following stakeholders will be associated with the project:

Stakeholders

Impact

Interest

Me John Smith (Owner / Project Sponsor)

High

High

Project Manager

Medium

High

Agents

Low

High

Students

Low

High

Resource Manager

Medium

Low

System Analyst

High

Medium

 

Investigation technique

Interviewing: The partners related with the association are met for breaking down the prerequisite and it done by organizing gatherings with the partners. Meeting the partners, for example, the sponsor for project would comprehend the monetary allowance designated for the advancement of the project and the time inside which the project is required to be finished (Martinelli and Milosevic 2016).

Questionnaires: An arrangement of inquiries is required to be readied and they can be sent to the partners through email to get input from them. The polls are utilized for taking criticism from the partners remotely without direct meetings. This lessens the investigation time and precise information can be found with the utilization of an arrangement of legitimate questionaries.

Observation: Observing authoritative process would comprehend the prerequisite of the project and in this manner expanding the likelihood of fruitful improvement. The present procedure took after by the association is required to be checked for comprehend the necessities of the present business processes (Hale and Stanney 2014). This helps the team for development to build up the Information system by adjusting the necessities of the association.

Reflections and Conclusions

The limitation confronted in terms of developing the Information system for DSS is that it ought to record the whole operator and the understudy data and would have the capacity to react to any question made with respect to the understudy and the specialists. The execution of the data framework in the present business procedure of the association would help the association to expand its effectiveness and lessen the activities required to deal with the records physically.

From the above report it can be reasoned that for the improvement of the framework a project plan and a work breakdown structure is required to be readied that would help the project administration group to effectively build up the project. An analysis of cost benefit is additionally performed on the project to discover the time in which the project cost would be recuperated.

 

References

Burke, R., 2013. Project management: planning and control techniques. New Jersey, USA.

Galliers, R.D. and Leidner, D.E., 2014. Strategic information management: challenges and strategies in managing information systems. Routledge.

Grinsven, M., Heusinkveld, S. and Cornelissen, J., 2016. Translating management concepts: towards a typology of alternative approaches. International Journal of Management Reviews, 18(3), pp.271-289.

Hale, K.S. and Stanney, K.M., 2014. Handbook of virtual environments: Design, implementation, and applications. CRC Press.

Heagney, J., 2016. Fundamentals of project management. AMACOM Div American Mgmt Assn.

Kerzner, H., 2013. Project management: a systems approach to planning, scheduling, and controlling. John Wiley & Sons.

Lientz, B. and Rea, K., 2016. Breakthrough technology project management. Routledge.

Martinelli, R.J. and Milosevic, D.Z., 2016. Project management toolbox: tools and techniques for the practicing project manager. John Wiley & Sons.

MINE, P.O. and AREA, C., 2015. Cost Benefit Analysis.

Mir, F.A. and Pinnington, A.H., 2014. Exploring the value of project management: linking project management performance and project success. International Journal of Project Management, 32(2), pp.202-217.

Nas, T.F., 2016. Cost-benefit analysis: Theory and application. Lexington Books.

Pritchard, C.L. and PMP, P.R., 2014. Risk management: concepts and guidance. CRC Press.

Richey, R.C. and Klein, J.D., 2014. Design and development research: Methods, strategies, and issues. Routledge.

Schwalbe, K., 2015. Information technology project management. Cengage Learning.

Stark, J., 2015. Product lifecycle management. In Product Lifecycle Management (pp. 1-29). Springer International Publishing.

Turner, J.R., 2014. The handbook of project-based management (Vol. 92). New York, NY: McGraw-hill.

Turner, R., 2016. Gower handbook of project management. Routledge.

Vaishnavi, V.K. and Kuechler, W., 2015. Design science research methods and patterns: innovating information and communication technology. Crc Press.

Valacich, J.S., George, J.F. and Hoffer, J.A., 2015. Essentials of systems analysis and design. Pearson Education.

Wasson, C.S., 2015. System Engineering Analysis, Design, and Development: Concepts, Principles, and Practices. John Wiley & Sons.

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