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Information Technology And Project Management

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Question:

Discuss about the Information Technology and Project Management.
 
 

Answer:

According to Too  and Weaver ( 2014), change management can be defined as the approach utilized by individuals, project teams and organizations, in order   to redirect  the usage  of resources,  budgets, business  process,  and plans,  such that they can get  accustomed with any change within the existing  environment.  In case   of  the  project under consideration, appropriate change management  processes  would  essentially  be implemented  at  such situations when changes in the project scope or  plan  are requested by  the client   end and/  or  by  the members  of the project team.

Under such circumstances, the following steps would be utilized for ensuring that the changes being requested are justified:

Change documentation: The stakeholder raising the change requests would be instruct to document  the requests following appropriate  templates and  structures, thus highlighting the  reason behind  raising  the request, the  possible positive   and negative effect on  the  project in case  the same is not implemented and the probable effects  on the project  in case  the  requested changes are implemented.

Discussions on the change request: Once the request documents are available  to the higher management associated  with the project,  the  project  manager   starts  reviewing the requests  made  an the expected outcomes of  the same. Besides this, the project manager also takes  into  account  the  extent   to which the project  team   has  proceeded with the project  activities and the extent  to which the said   progress would  be hampered in case the requested  changes are incorporated.

The review of   the above  mentioned factors would lead to  the  finalization   of the  change  requests that  can  possibly  be considered. Once this particular task  is completed,  the  entire project   team  would  start working on the  budgetary  and  resource calculation aspects of   the project, so as to highlight  the  additional budget, resources an time required  for   incorporating   the  changes. Detailed records regarding these requirements would then be submitted to the client   for   the final approval on these change requests.

In case the changes are approved by the client and the project sponsor, information regarding the same is shared with all members of the project team.  On  the  other  hand,  in case  the  change  proposals are dismissed, the  information is  passed  on to  that  particular  stakeholder  who  raised  the change request  at   the first  place.

Change  implementation:  This is the final phase  of the change  management  phase,  which  is conducted  only in case  the change requests raised by the stakeholder are  approved from the client end.  

 

The implementation of the approved changes would be conducted through the following phases:

  1. Phase 1: Preparation for change implementation: The strategies  and processes  to  be utilized  in the implementation  of the change  has to be identified, along with the development  of  the plans  required for  implementing the same.
  2. b. Phase 2: Managing the change: In this phase, the strategic plan develop for the implementation of  the  change would  be shared  with the   members  of the  change  management   team,   for   the purpose of  appropriate implementation of the same.
  3. Phase 3: Reinforcing the change: In this phase  of  the change management  process, the  project   manager  would collect  feedback   from the team members  regarding   the  change, such  that   success   of the change  can be observed  from the perspective of the team mates along with the identification  of   any resistance to the same.

Based on the information  collected  from  the feedbacks, corrective measures would be taken so as to  fill up  the gaps in the  change  management process and  to  manage the resistance effectively.

Communication with Stakeholders

The stakeholders associated with the project have been outlined in following table, along with the methods and techniques to be followed in   communicating with them.

According to researchers Mir and Pinnington (2014),   the project closure phase is essentially the last stage of any project activity.  The following steps would follow during the project closure phase of the project under consideration:

Contract closure: The contracts with the project sponsor, client   and the vendors have to close.

Verification of scope requirements:  The primary aim of the project is to deliver such ICT system   to the client that meets all the specific requirements documented in the project charter.  Thus, it is essential  that  the client  verifies  that  the  product  delivered  meets  all the requirements included  in the   scope document  and acknowledges  the same.

Development of project reports: The final reports of  the project have to documented  in this phase and archived in a proper  manner,  such   that  the references  to the same can  be easily  made  in future.

Conducting post project review: A post project review has to be conducted and the same has to be submitted to the client end.

Releasing resources: The resources working on the project would be released.

 

Bibliography:

Burke, R., 2013. Project management: planning and control techniques. New Jersey, USA.

Kerzner, H., 2013. Project management: a systems approach to planning, scheduling, and controlling. John Wiley & Sons.

Martinelli, R.J. and Milosevic, D.Z., 2016. Project management toolbox: tools and techniques for the practicing project manager. John Wiley & Sons.

Mir, F.A. and Pinnington, A.H., 2014. Exploring the value of project management: linking project management performance and project success. International Journal of Project Management, 32(2), pp.202-217.

Pemsel, S. and Wiewiora, A., 2013. Project management office a knowledge broker in project-based organisations. International Journal of Project Management, 31(1), pp.31-42.

Schwalbe, K., 2015. Information technology project management. Cengage Learning.

Too, E.G. and Weaver, P., 2014. The management of project management: A conceptual framework for project governance. International Journal of Project Management, 32(8), pp.1382-1394.

Verzuh, E., 2015. The fast forward MBA in project management. John Wiley & Sons.

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