Parramatta City Council operates seven car parks in the centre of Parramatta. The Council has a requirement for a new system to control its car parks. This system must provide for the day-to-day operation of each car park—issuing tickets, handling payment and controlling barriers—and the management of car parks—recording problems, issuing season tickets and monitoring service level agreements with the security company that guards the car parks.
You are required to prepare a report based on the case study: “Parramatta City Council Car Park System” incorporating topics from week 1 to week 4 and supported by references through additional readings.
Overview of the Car Parking System
Analysis of the business is assistance in terms of discovering the drawbacks, which acts as obstacles in the path of growth and development. Along with this, analysis is also helpful in terms of making estimates in terms of achieving positive outcomes. This assessment provides support towards improving and upgrading the performance for securing the market position within the competitive ambience of the market (Jenkins and Williamson 2015). This assignment attempts to conduct analysis of the business dynamics of Parramatta City Council Car Parking system.
The operations of the City Council are conducted through seven car parking centres. There are plans for introducing a new car parking system, which would be efficient in terms of issuing tickets, handling payment and controlling barriers and managing the parked cars.
In the operational system, there are entry and exit charges. In this, there are two types of users. One, who pay every time when they park their cars, and the second type are the ticket holders, who pay fixed advances for car parking in three, six or twelve months in the specific areas. The ordinary customers do not get these parking spaces on Mondays to Fridays. Seasonal tickets are available only on weekdays. On the other hand, specific parking lots are available on weekends (Fleisher and Bensoussan 2015). Only 10% of the car parking spaces are available to the seasonal ticket holders.
Upon entering into the entry barrier, a sensor detects its presence under the road surface. Press button gets flashed in the pillar. Ordinary customers can get the ticket printed within five seconds. “Take Ticket” sign gets displayed on the control pillar. If the car parking area is full, no ticket is displayed for the users. “Full” sign gets displayed on the control pillar. When a particular vehicle leaves the car parking, signal gets cleared for the waiting cars. Pulling the ticket from the control pillar raises the barrier. The season ticket holder does not need to press the button, instead the user need to insert the insert the ticket in the slot (Ragsdale 2014).
In the case of payment, there is a compulsion for the ordinary customer for going to the payment station for making the payments for car parking. Bar codes are used for tracking the information on the tickets. LCD display is used for ejecting the tickets and informing the customers about the tickets and the payments, which they have to make. There is a bar code reader, which helps in checking the authenticity of the ticket. Date and time on the ticket along with bar code data and time are used for calculating the duration for which the car was parked in the parking area. There are two types of tariffs, short stay tariffs and long stay tariffs (Müller et al. 2016).
While leaving the car parking area, the sensor detects the duration for which the car was parked in the parking lot. Capacity of the parking area is checked before the car leaves the parking area. There is an attendant, who monitors the exit of the cars. There is a contract for looking after the security of the cars. This contract specifically maintains the duration for which the cars were parked.
Types of Users and Payment System
Mention can be made of the need of efficient and effective management system, which could be effective in recording of the faults, security and management of season tickets (Eberlein et al. 2014).
According to the opinions of Hailes (2014), variation in the type of customers is appropriate in terms of bringing diversity within the services. Car parking system is assistance in terms of providing effective and efficient quality services to the customers according to their needs. Provision of diverse facilities within one system proves beneficial towards gaining large scale customer satisfaction. Possessing an effective management system is advantageous for regulating and controlling the services. Herein lays the appropriateness of business analysis governance.
The car parking system operates through the operations of entry and exits. The seasonal tickets increase the chances of customer complaints, as seasonal ticket holders are more privileged than the ordinary customers (Rosca, Arnold and Bendul 2017). Delving deep into the facilities, only 10% of the space in the parking lot is available to the customers. In terms of payments also, there are discrepancies. It is obvious that the ordinary customers would raise questions regarding the advanced payments for parking their cars. Weekly availability of the parking space generates questions in the minds of the seasonal ticket holders regarding the troubles of car parking.
Sensor detection at the entrance of the cars is appropriate in terms of maintaining the security of the area. Along with this, it also ensures the security of the property and guards in the parking lots. Getting the tickets upon pressing the button reflects systematized process for providing the parking facilities (Forsgren and Johanson 2014). Informing the users about the condition of the parking space reflects the conscious approach of service providers towards the concerns of the users. Recording of the ticket holder’s entry is an advanced approach towards the security of personnel and property.
Lowering of the barrier is an example of effective and flexible logistics activities. Storage of the ticket details seems appropriate in terms of maintaining records for the entries into the parking space. Checking the capacity of the parking space is appropriate in terms of letting the entry to the waiting cars. Systematization is reflected from displays in the entrance. Stopping issuing tickets at this stage mitigates the wastage of paper tickets. Along with this, it also establishes adequacy within the business (Rocha et al. 2016).
Storing the bar code details is the first step towards payment. Mismatch in the information of bar code and the ticket results in ejection. This record is essential in terms of averting illegal instances. Informing the customers about the ejection can be considered as the conscious approach towards preserving the right to information. Damaged bar codes lead to fake tickets, which raises the risks of wrong means for availing the parking facilities. Conscious approach of the attendant towards the damage mitigates the chances of illegal means. Negligence of the attendant generates discrepancies in the payment for the parking facilities (Hubbard, Rice and Galvin 2014). Display of the payment fares informs the amount, which they have to pay for the parking facilities. Choice in availing the tariffs is an initiative of Paramatta City Council to affect the affordability of the customers.
Entry and Exit System
Even the unavailability of the changes is displayed on the LCD screen for the convenience of the service users. Upon insertion of invalid coins, the service users are informed through LCD projections. Request for pressing the Receipt button helps the service users to ensure that the payment process has been successful. At the time of leaving the parking lot, checking the ticket through the sensors is an appropriate step in terms of enhancing the security (Iyer et al. 2015). This check tends to reduce the chances of thefts and robberies. Allotting a flexible attendant for monitoring the controlling pillars keeps the managers updated about the efficiency of the operations. This is applicable for both the entrance and exits.
Contract helps the staffs of the Paramatta City Council to maintain records for the service users and the number of times they come to park their cars. Recording the arrival date and time of the security card is one of the other steps for maintaining the security. Issuing cards to both the security companies seems appropriate in terms of keeping tracks of the times for which they avails the parking services (Ott and Longnecker 2015).
Meetings, conferences and discussions with the security companies would result in development of plans for enhancing the security within the parking facilities. Involvement of the stakeholders in these meetings would prove beneficial in gaining an insight into their approaches towards upgrading the parking facilities. At the entrance, full body scanning of the user can be done for ensuring his identity. Along with this, identity scanning can also suffice the need for security check. Checking of the luggage can be made mandatory. Efficient software is needed for transmission the scanned identities and luggage to the managers. Budgets can be planned for adopting fault recording systems. These systems would be fruitful in detecting the defective windows and doors of the cars.
Along with this, plans need to be made for adopting a sub-system. This is in terms of selling the tickets in a proper manner. Within this, installing latest software would be effective in recording all the details. Meetings are crucial towards planning the renewal policies for season ticket. Sending a renewal form to the users can be a wise step in this direction. Records need to be kept for the number of times a user is parking the car. This information would be crucial for calculating the payment for parking. Apart from this, a flexible accountant is needed, who would be in charge of managing the operating costs.
Paramatta City Council can be praised in terms of maintaining the balance in the operations of car parking. The service users are informed about each aspect, which reflects an initiative towards gaining their trust, loyalty and dependence. However, fault recording system needs to be adopted for enhancing the security within car parking facilities to an advanced level.
Eberlein, B., Abbott, K.W., Black, J., Meidinger, E. and Wood, S., 2014. Transnational business governance interactions: Conceptualization and framework for analysis. Regulation & Governance, 8(1), pp.1-21.
Fleisher, C.S. and Bensoussan, B.E., 2015. Business and competitive analysis: effective application of new and classic methods. FT Press.
Forsgren, M. and Johanson, J., 2014. Managing networks in international business. Routledge.
Hailes, J., 2014. Business Analysis Based on BABOK® Guide Version 2–A Pocket Guide. Van Haren.
Hubbard, G., Rice, J. and Galvin, P., 2014. Strategic managment: Thinking, analysis, action. Pearson.
Iyer, G.R., Xiao, S.H., Sharma, A. and Nicholson, M., 2015. Behavioral issues in price setting in business-to-business marketing: A framework for analysis. Industrial Marketing Management, 47, pp.6-16.
Jenkins, W., & Williamson, D. (2015). Strategic management and business analysis. Routledge.
Müller, O., Schmiedel, T., Gorbacheva, E. and Vom Brocke, J., 2016. Towards a typology of business process management professionals: identifying patterns of competences through latent semantic analysis. Enterprise Information Systems, 10(1), pp.50-80.
Ott, R.L. and Longnecker, M.T., 2015. An introduction to statistical methods and data analysis. Nelson Education.
Ragsdale, C., 2014. Spreadsheet modeling and decision analysis: A practical introduction to business analytics. Nelson Education.
Rocha, C., Duclos, L.C., Veiga, C.P., Bischof-Dos-Santos, C. and Neves, N.A.F., 2016. The control mechanisms on the performance of the strategic initiatives management: analysis of critical sales process in a metallurgical business. International Business Management, 10(4), pp.357-369.
Rosca, E., Arnold, M. and Bendul, J.C., 2017. Business models for sustainable innovation–an empirical analysis of frugal products and services. Journal of Cleaner Production, 162, pp.S133-S145.
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