Based on the provided case study, CUU is a business organization based in Australia. This company deals with fashion and design business and is now looking to relocate to a one single centre instead of running 18 separate branches. In the previous year, the company earned revenue of $150 million and hence, it can allocate sufficient budget for a high cost project for office relocation and upgradation.
Development of an integrated system for the new office is within the scope of the project. Development and implementation of a new integrated IT system for entire business data management is within the scope of the project. Development of an official website is within the scope of the project.
Analysis of administration details are out of scope of this project. Data entry for existing business data is out of scope of this project. Analysis of market in the business context of the company is out of scope of this project. The deliverables of the project include the following: A new office building A new IT setup An integrated business server Social media accounts Official Website
The main aim of the project is to relocate all the facilities of the company into one common office at the edge of the city. For the new integrated system of operations, the company wants to implement a new IT system that will take care of all business operations. An official website as well as social media accounts will also be developed in this project.
In this project, it has been assumed that a suitable land at a reasonable price will be available. It has been assumed that the estimated budget will be enough to complete the entire project. It has been estimated that the estimated time schedule will be accurate.
The communication plan is required in order to maintain coordination between project team members. Moreover, communication also enables the higher members and leaders of the project to monitor and control the project. The main communication plan is weekly meeting that will be presided over by the project manager. Each team member is expected to raise concerns and issues regarding the project in these meetings. Besides meeting, communication can be done using personal cell phones or emails.
There are several risks associated with the project. The main risk involves lack of sufficient cost benefit from the project (since the amount of investment is quite large). The new IT system can be subject to external attacks like ransomware, virus, etc.
Risks should be managed before they have a chance of occurrence. The budget risk can be managed by bringing in a suitable sponsor who will be able to provide extra budget based on requirements. Management of the IT risks requires implementation of softwares that protect the system against unwanted intruders.
Before closing the project, a review of entire project is necessary. The project manager and other board members will review the project based on requirements. The main review criteria is to determine whether the project will be able to deliver benefits to the organization or not. Project documentation will be done after review. After documentation, all the stakeholders will sign off. After all are done, the project manager will sign off and close the project as a whole.
In this presentation, a brief plan for CUU Ltd. has been provided. The company is looking to integrate all branches into one common office with new IT system. Using project management tools, suitable recommendations and plan details have been provided accordingly.
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