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ITC505 ICT Project Management

tag 0 Download 9 Pages / 2,009 Words tag 17-11-2020
  • Course Code: ITC505
  • University: Charles Sturt University

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  • Country: Australia


Case study: Online Stud Farm Management System (OSFMS)

Stud farms in the rural communities of New South Wales have been growing rapidly in the past few years. These Stud farms makes sure that the true parentage of thoroughbreds is maintained and breeding services are offered. Many stud farms use manual systems for service bookings with the Stud Manager taking bookings over the phone or email and recording them in hardcopy diaries or spreadsheets. These farms also keep a record of the stud's enrolment into breeding registers which align with Australian and International standards.

To improve the efficiency and accuracy of the existing manual systems, Globex has decided to invest in the development of an Online Stud Farm Management System (OSFMS) to on sell to existing and prospective clients. Globex has identified that this online system will have potential clients from New South Wales and other rural stud farms around Australia. Based on their long-standing relationship, Globex has contracted Virtucon to develop the required system.

Project Description

Globex is a long-standing client of Virtucon. Therefore, Globex has contracted Vitucon to project manage the development of the new online stud farm management system. Globex will develop the OSFMS in house, and will endeavour to deliver the solution on time, and as inexpensively as possible while still meeting all project requirements.

An Online Stud Farm Management System (OSFMS) will replace current manual systems. On many study farms, breeders book services by calling or emailing the stud manager, who records bookings in a spread sheet and accepts credit card payments or cheques. This current process is unsustainable, open to error and double handling of information. Therefore, the decision has been made to invest in an online booking system, so that breeders can book and pay for seasons/services online.

The system should enable breeders to make bookings and payments from any online platform and mobile device through the OSFMS. Breeder's details, stud details, payments and a range of reports should be generated by the system. Breeders should still have the option to call the Stud master and book over the phone should the need arise. It is expected, however, that the ability to book services will significantly reduce error and administration and involvement of the stud manager.

Globex has identified that several factors should be considered and/or recorded when breeders book a season/service,, which includes, but is not limited to:

Breeding features:

  • superior interface for entry of horse breeding procedures and vet examination results
  • database of Mare and Stallion owners, with full stallion booking history, to allow for targeted print and digital marketing and news releases
  • Person/Company name and contact details of breeder
  • Type of business
  • Book for "Broodmare" and/or "Stallion"
  • Book DNA test for parentage
  • Obtain certification of paternity (Including name of the sire and dam)
  • To book for micro-chipping and other identification process
  • To obtain foal identification card
  • To check colour description
  • Public liability insurance details
  • To check the breed registry
    • Closed registry
    • Open registry
    • Appendix registry
    • Performance of Merit

Financial features:

  • general ledger and marketing database so that information from one process feeds into the next, with no duplicate entry of information – so that key information about treatment and progress of horses is captured efficiently and billing is accurate
  • Stallion bookings contract management
  • >produce stallion contracts and invoicing service fees
  • monitor location status of horses for charging agistment on a monthly basis, and take into consideration horse ownership percentages and other factors when issuing owner statements.
  • Vet and Farrier charges entered (or imported) and allocated to horses.
  • track all costs and expenses for the business and provide full financial reporting options including GST and BAS submission.
  • allow for discounted rates to selected owners, markup of external costs, reallocation of charges for a horse over a date range from one person to another, reversal of charges and owner adjustments, and reflection of GST free services and recognition of mid-month horse ownership changes.

Mobile features:

  • quick and easy recording of procedures to horses out of the office
  • review of breeding and vet history for any horse on farm.
  • produce and send a comprehensive set of advices to horse owners including arrival and departure advices, horse progress notes, foaling advices, scan result notifications and pregnancy certificates
  • communications generated can be customised to include customer corporate branding by our design team


You are to preparea report , based on the Case study scenario, You are required to develop a charter for the Project including:

Part One:

MOV - Measurable Organisational Value

(This is the goal of the project and is utilised to define the value that your team project will bring to your client)

  • Identify the desired area of impact - Rank the following areas in terms of importance: Strategy / Customer / Financial / Operational / Social
  • With reference to your project, identify one or two of the following types of value:
    • Better - is improving quality important to your client?
    • Faster - does your client want to increase efficiency?
    • Cheaper - is cutting costs important?
    • Do more - does your client want to continue its growth?
  • Develop an appropriate metric - this sets the target and expectation of all the stakeholders. It is important to determine a quantitative target that needs to be expressed as a metric in terms of an increase or decrease of money.
  • Determine the timeframe for achieving the MOV - ask yourselves, when do we want to achieve this target metric?

(Note: the MOV should inform everyone what the project will achieve, not how it will be achieved. It should also focus on the organisation, not on the technology that will be used to build or support the information system).

Part Two:

Define Scope and produce a Scope Management Plan
Define the scope of the project and detail how the scope will be managed.
Provide a list of Resources
Identify and detail the resources for the project using MS Project where appropriate, including:

  • People (and their roles), plus any extra personnel that is required for the project.
  • Technology - any hardware, network and software needs to support the team and your client.
  • Facilities - where will most of the teamwork be situated?
  • Other - for example, travel, training etc.

Part Three:

Using MS Project, develop a schedule using a high level Work Breakdown Structure (WBS). It should include:

Milestones for each phase and deliverable

  • This will tell everyone associated with the project that the phase or deliverable was completed satisfactorily.

Activities / Tasks

  • Define a set of activities / tasks that must be completed to produce each deliverable.

Resource Assignments

  • Assign people and resources to each individual activity.

Estimates for Each Activity / Task

  • Develop a time estimate for each task or activity to be completed.


  • Create a time-phased budget using bottom-up estimating. Be sure to include direct costs listed in Part two and add 20% for fringe. State all assumptions and constraints you have used when creating your budget. State how confident you are in your estimates and what would make you more confident.

Part Four:

Project Risk Analysis and Plan

  • Document any assumptions you have made about the project
  • Using the Risk Identification Framework as a basis, identify five risks to the project – one for each of the five phases of the methodology.
  • Analyse these risks, assign a risk to an appropriate member, and describe a strategy for the management of each specific risk.

Part Five:

Quality Management Plan. It should include:

  • A short statement that reflects your team’s philosophy or objective for ensuring that you deliver a quality system to your client.
  • Develop and describe the following that your project team could implement to ensure quality;
    • A set of verification activities
    • A set of validation activities

Part Six:

Closure and Evaluation Researching for the closure checklist and project evaluation

  1. To prepare for this task, you will be required to provide an annotated bibliography.

Write an Annotated Bibliography for three (3) relevant texts or readings around project evaluation. The Annotated Bibliography is a critical examination of the most relevant, recent and scholarly research on the topic area that is not just a summary of the articles you have read.

  1. Develop a closure checklist that the project team will use to ensure that the project has been closed properly.
  2. Develop a project evaluation –outline and discuss how your project’s MOV will be evaluated.
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My Assignment Help (2020) ICT Project Management [Online]. Available from: https://myassignmenthelp.com/free-samples/itc505-ict-project-management/osfms-online-system-to-communicate-with-globex.html
[Accessed 19 August 2022].

My Assignment Help. 'ICT Project Management' (My Assignment Help, 2020) <https://myassignmenthelp.com/free-samples/itc505-ict-project-management/osfms-online-system-to-communicate-with-globex.html> accessed 19 August 2022.

My Assignment Help. ICT Project Management [Internet]. My Assignment Help. 2020 [cited 19 August 2022]. Available from: https://myassignmenthelp.com/free-samples/itc505-ict-project-management/osfms-online-system-to-communicate-with-globex.html.

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