ITC505 ICT Project Management

Part Two:

Define Scope and produce a Scope Management Plan

Define the scope of the project and detail how the scope will be managed.

Provide a list of Resources

Identify and detail the resources for the project using MS Project where appropriate, including:

• People (and their roles), plus any extra personnel that is required for the project.
• Technology - any hardware, network and software needs to support the team and your client.
• Facilities - where will most of the teamwork be situated?
• Other - for example, travel, training etc.

Part Three: 

Using MS Project, develop a schedule using a high level Work Breakdown Structure (WBS). It should include:

• Milestones for each phase and deliverable
  • This will tell everyone associated with the project that the phase or deliverable was completed satisfactorily.
• Activities / Tasks
  • Define a set of activities / tasks that must be completed to produce each deliverable.
• Resource Assignments
  • Assign people and resources to each individual activities.
• Estimates for Each Activity / Task
  • Develop a time estimate for each task or activity to be completed.
• Project Budget
  • Develop a budget using the time and resources estimated for each task or activity

Part Four:  Project Risk Analysis and Plan

• Document any assumptions you have made about the project
• Using the Risk Identification Framework outlined in your text as a basis, identify five risks to the project – one for each of the five phases of the methodology.
• Analyse these risks, assign a risk to an appropriate member, and describe a strategy for the management of each specific risk.

Part Five:  Quality Management Plan. It should include:

• A short statement that reflects your team’s philosophy or objective for ensuring that you deliver a quality system to your client.
• Develop and describe the following that your project team could implement to ensure quality;
  • A set of verification activities
  • A set of validation activities

Part Six: Closure and Evaluation

Researching for the closure checklist and project evaluation

To prepare for this task, you will be required to provide an annotated bibliography.

Write an Annotated Bibliography for three (3) relevant texts or readings around project evaluation.

Your Client

Your client is Globex Corp. To learn more about Globex and their business and history, please visit the Globex website(globex.uimagine.edu.au).  You should ensure you visit the Riverina Agriculture and Lifestyle Show page accessed via the ‘RALS’ link in the main menu. (note: you will be prompted to enter your CSU username and password to access this site).

As a Virtucon staff member and in order to gather information for your assigned project, you have been granted temporary access to the Globex staff intranet.  Please access this by navigating to the ‘Staff’ menu option.  You will need to enter:

Part One - Measurable Organisational Value

Identification of the Area of Impact

Factor	Description	Ranking
Customer	The focus of the customer is high on the project as Globex wants the application for its customers only	1
Financial	Economical impact on operations would be effective for the development of the successful execution of the activities.	2
Operational	Operations of the organization is a must as the application is supposed to make it more effective	3
Strategy	Strategies of implementing the development factors would be eased with the consideration of the factors and development.	4
Social	Social influence of operations would be implied with the involvement of the successive development factor.	5

 

Identification of the Desired Value

Value	Metrics	Time Frame
Better	Number of operations	3 months
Faster	Delivery time	2 months
Cheaper	Cost Incurred	5 months
Do More	Effectiveness	8 months

Part Two – Project Scope

In Scope

• Development of the Project Plan
• Design of Cash Application
• Development of Cash Application
• Testing of Cash Application
• Final Documentation

Out of Scope

• Training of the users
• Change Management
• Scope Creep Analysis

People and their Roles

Resource Name	Roles
Financial manager	Management of the Cash Application
Project manager	Management of the project activities
Project planner	Project Scheduling
Developer	Development of Application
System engineer	Integration of system functions
Designer	Design development
Tester	Testing the system for functions
System analyst	Analyzing the system requirements
Database administrator	Management of the database
Human resource manager	Management of the human resources
Risk analyst	Analyzing the project risks
Programmer	Programming the application
System administrator	Managing system functions
Software engineer	Integration of system functions

Technology (Hardware, Software and Network)

Hardware and Network Requirements

Computer System, Router, Switch, and NIC card

Software Requirements

Application UI, Programming, Designing, and Testing Software

Facilities

Part Three – Work Breakdown Structure

High Level Work Break Down Structure 

Gantt Chart and Project Schedule

The Gantt chart for the project is shown below,

Milestones

WBS	Task Name	Duration	Start	Finish
M1	Kick off	0 days	Mon 8/6/18	Mon 8/6/18
M2	Plan Approval	0 days	Mon 8/20/18	Mon 8/20/18
M3	Design Approval	0 days	Tue 8/28/18	Tue 8/28/18
M4	System Developed	0 days	Thu 9/27/18	Thu 9/27/18
M5	Test Documentation	0 days	Thu 10/11/18	Thu 10/11/18
M6	System Live	0 days	Thu 10/18/18	Thu 10/18/18
M7	Project Closed	0 days	Mon 10/22/18	Mon 10/22/18

 

Resource Usage

 

Project Budget

Resource Name	Work	Standard Rate	Cost
Financial manager	80 hrs	$ 70.00/hr	$ 5,600.00
Project manager	80 hrs	$ 80.00/hr	$ 6,400.00
Project planner	56 hrs	$ 40.00/hr	$ 2,240.00
Developer	64 hrs	$ 60.00/hr	$ 3,840.00
System engineer	96 hrs	$ 75.00/hr	$ 7,200.00
Designer	32 hrs	$ 50.00/hr	$ 1,600.00
Tester	104 hrs	$ 50.00/hr	$ 5,200.00
System analyst	32 hrs	$ 55.00/hr	$ 1,760.00
Database administrator	64 hrs	$ 60.00/hr	$ 3,840.00
Human resource manager	88 hrs	$ 70.00/hr	$ 6,160.00
Risk analyst	80 hrs	$ 40.00/hr	$ 3,200.00
Programmer	48 hrs	$ 65.00/hr	$ 3,120.00
System administrator	128 hrs	$ 70.00/hr	$ 8,960.00
Software engineer	104 hrs	$ 75.00/hr	$ 7,800.00
Hardware and software requirements	1	$ 5,000.00	$ 5,000.00
Additional cost	1	$ 3,000.00	$ 3,000.00
Total Budget			$74,920.00

Part Four – Assumptions and Risks

Assumptions

• Important Documentation would be done by the users
• All bugs and errors would be fixed in the estimated time
• Cash Application would be compatible with the user’s requirements

Risks

Risk	Probability (1-5)	Impact (1-5)	Rating P*I
Over budget	4	3	8
Delay of Schedule	5	2	10
Performance Issues	3	5	15
Programming Errors	2	4	8
Missing Function	4	5	20

 

Part Five – Quality

Quality Statements

The new cash application for Globex would ensure that the requirements of the client for easing their customer’s operations would be done by following the engineering activities.

Verification Activities

Testing methods of White Box, Black Box, User Interface. Prototyping, and Simulation would be used as verification activities.

Validation Activities

 Quality Control, Evaluation Checklist, and Feasible Project Plan analysis would be used as the validation activities.

Part Six – Project Evaluation

Annotated Bibliography

Article: A computerized method for delay risk assessment based on fuzzy set theory using MS Project™

Journal: KSCE Journal of Civil Engineering

Authors: Budayan, C., Dikmen, I., Birgonul, M. T., and Ghaziani, A.

Year of Publication: 2018

Synopsis: According to Budayan, Dikmen, Birgonul and Ghaziani (2018), the Ms-Project software can be helpful for defining the influence of the risk management. The analysis of the fuzzy set theory would align with the development of the successive management of the activities and implying the innovative and improved functional management using successful development of project schedule using Ms-Project. The risk assessment is helpful for enduring the analysis of the factors for developing the successful integration and alignment of the cohesive project integration. The analysis would also be helpful for taking care of the risk assessment and development of the factors for the integration management. The integration would be aligned for the management of the successful formation and introducing the utilization and formation.

Article: How does risk management influence production decisions? Evidence from a field experiment

Journal: The Review of Financial Studies (Vol. 30; Issue no. 6)

Authors: Cole, S., Giné, X., and Vickery, J.

Year of Publication: 2017

Synopsis: According to Cole, Gine and Vickery (2017), risk management holds an integral role in defining the management of the successful management and integration of the factors. The production decisions for the project can be effectively dealt with the innovative and improved analysis model. The risk management operations would be helpful for taking care of the factors for the implementation and utilization factors. The innovation would be more effective for the formation of the impressive management and development. The analysis of the factors for the development and alignment of the factors has been largely helpful for integrating the listing of the factors taking care of the improved analysis and development. The easing of the management model would be implied with the consideration and utilization of the successive development model.

Article: Between cost and benefit: investigating effects of cost management control systems on cost efficiency and organisational performance 

Journal: Journal of Management Control (Vol. 29; Issue no. 1)

Authors: Diefenbach, U., Wald, A., and Gleich, R.

Year of Publication: 2018

Synopsis: According to Diefenbach, Wald and Gleich (2018), the consideration of the factorial representation of the development model would align with the consideration to the formation and listing the innovative management of the factors. The successful management of the factors would help the organization in taking care of the innovation and development. The cost analysis and the management of the resources act as a major factor for integrating the utilization and development. The completion of the successful project completion would be aligned with the management of the successful cost factors. The consideration for the efficiency analysis of the costing factor for the project is aligned with the utilization of the improved functional development.

Closure Checklist

Is required information and resources for the project comprehensive?	þ
Is the project plan feasible?	þ
Has the design being approved by the client?	þ
Are all the factors for the risk assessment being considered?	þ
Is it possible for the actualization of the project?	þ
Has the project be approved by the client?	þ

Bibliography

Almeida, H., Hankins, K. W., & Williams, R. (2017). Risk management with supply contracts. The Review of Financial Studies, 30(12), 4179-4215.

Andersen, K., Thorsteinsson, S. E., Thorbergsson, H., & Gudmundsson, K. S. (2017, July). Developing the academic-industrial partnership through student research and projects: Case studies from Iceland. In Professional Communication Conference (ProComm), 2017 IEEE International (pp. 1-5). IEEE.

Budayan, C., Dikmen, I., Birgonul, M. T., & Ghaziani, A. (2018). A computerized method for delay risk assessment based on fuzzy set theory using MS Project™. KSCE Journal of Civil Engineering, 1-12.

Burtonshaw-Gunn, S. A. (2017). Risk and financial management in construction. Routledge.

Christian, D. (2018). Building Cost Management: Case Study Using Costing Methods. IJAME.

Cole, S., Giné, X., & Vickery, J. (2017). How does risk management influence production decisions? Evidence from a field experiment. The Review of Financial Studies, 30(6), 1935-1970.

Cooper, R. (2017). Supply chain development for the lean enterprise: interorganizational cost management. Routledge.

da Silva, R. F., Filgueira, R., Pietri, I., Jiang, M., Sakellariou, R., & Deelman, E. (2017). A characterization of workflow management systems for extreme-scale applications. Future Generation Computer Systems, 75, 228-238.

Diefenbach, U., Wald, A., & Gleich, R. (2018). Between cost and benefit: investigating effects of cost management control systems on cost efficiency and organisational performance. Journal of Management Control, 29(1), 63-89.

Fuller, M. A., Valacich, J. S., George, J. F., & Schneider, C. (2017). Information Systems Project Management: A Process and Team Approach, Edition 1.1. Prospect Press.

Harris, E. (2017). Strategic project risk appraisal and management. Routledge.

Harrison, F., & Lock, D. (2017). Advanced project management: a structured approach. Routledge.

Heldman, K. (2018). PMP: project management professional exam study guide. John Wiley & Sons.

Hopkin, P. (2018). Fundamentals of risk management: understanding, evaluating and implementing effective risk management. Kogan Page Publishers.

Husin, S., & Malahayati, N. (2018, May). Identifying inaccuracy of MS Project using system analysis. In IOP Conference Series: Materials Science and Engineering (Vol. 352, No. 1, p. 012036). IOP Publishing.

Kerzner, H. (2017). Project management metrics, KPIs, and dashboards: a guide to measuring and monitoring project performance. John Wiley & Sons.

Kerzner, H. (2018). Project management best practices: Achieving global excellence. John Wiley & Sons.

Kerzner, H., & Kerzner, H. R. (2017). Project management: a systems approach to planning, scheduling, and controlling. John Wiley & Sons.

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