Logistics Inc. : An Ancient Organization For Travelling

Discuss about thr Logistics Inc. for An Ancient Organization for Travelling .

 

Introduction

Logistics Inc. is an ancient organization for travelling around Scotland. They are going to unify 3 of their businesses – Daze Travel, Dynasty Travel, and 2point4 Travel. This includes the movement of all the 10 offices comprising of the selling units, into one office building. Additionally, it has all the necessary information to effectively and efficiently create a project plan, that will successfully execute the project and project management methodologies. For handling the project, it is critical to follow the normal benchmarks of project management, such as the PMBOK or the Project Management Body of Knowledge. The success of the event is ensured by this, and it will be easy to manage. PMBOK is famous in the domain of project management since it can be applied to all typeS of projects and it has been proven to be effective. The main difference between PMBOK and other famous processes such as PRINCE2 is that PMBOK provides the core structure of the accounts and scope management.

Project Scope

Goals

The most prosperous business section is the rewarding market of holiday packages, that is currently segmented into 3 exclusive selling operations, requires relocation into one steadfast call center so that it can continue to offer excellent customer services. Additionally, the organization will be able to handle the dynamic and increasing expectations and requirement of the consumers.

Aims

• To create a reasonable operational environment that will support future requirements.
• To handle the consumers’ requirement for the advanced and latest technological experience.
• To monitor market trends in competition and growth.
• To enhance the communications platforms among the 3 business entities.
• To enhance Logistics Inc.’s brand image and enhance quality of services.
• To combine the 3 business units of the organization into a single operation.
• To create quicker, more efficient, and improved process of influencing the dynamic and large customer base.

Deliverables

The proposed project will comprise of the underlying deliverables –

• A successful amalgamation and unification of the 3 sections of business of Logistics Inc. into one single foundation at Ricarton, England.
• Project manager will create the plan of the project.
• The approval for the event from the organization will be tackled by the project manager.
• The event venue requires approval.
• The kind of crafts which are allowed to be sold requires approval.
• The resources roles and responsibilities require approval.

Technical Requirement

The project’s operational requirement is a parking lot which will support the vehicles of 100 employees.

Constraints and Exclusions

The exclusions and constraints of the project are (A Guide to the Project Management Body of Knowledge, 2000)–

Relocation start date finalization

No external supplier/contractor/consultant downtime that might have a negative influence on the amalgamation and unification is permitted.

Budgeting and funding.

Building of new call center

Completion of project will be done at least a day prior to the event. Else, extra resources are required for project completion on time. This might enhance project budget.

The requirements are to be finished according to project timeline.

The project will be completed with supplies allocated. Additional supplies are not permitted.

Customer Review

Scottish Travel, Logistics Owner.

Milestones

The milestones of the project are as follows –

• Creation of detailed plan of the project – 1^st October 2016
• Existing data backup – 10^th October 2016
• Selection of hardware – 25^th October 2016
• Selection of supplier – 1^st November 2016
• Relocate office – 10^th Novrmber 2016
• Install hardware/software – 15th November 2016

Project Priorities

A priority matrix is required to be implemented so that the areas which require improvement or restrictions can be recognized and are given below –

Limitations – The project is needed to be finished as per the range given, budget allocated, and time scheduled.

Improvements – Improvements are regarding the numerous sections such as the expected project range, costs reduction, and/or project schedule reduction. In the same manner, in regards to performance, it implies addition to the value of the project.

Accepted – This comprises of the fact that the requirements of the parameter may not be achieved. The project cost might increase, however, only 10% enhancement is acceptable.

After the priorities are chosen, it will help the team of the project in determining the most critical actions and assist in summarizing the project range, managing the limitations, making and optimizing decisions, modifying integration of controls, and negotiation project modification.

The prority Matrix of the office relocation is given below –

	Time	Performance	Cost
Constraints		X
Enhance	X
Accept			X

Office relocation has direct relation with the three parameters of priority matrix.

Constraint – time is a big constraint in this project as if the relocation is not done within the given timeframe it may hamper the business of the client and in turn decrease its revenue.

Enhancement – Scope/performance can be enhanced where in enhanced facilities and infrastructure will be provided to the team members.

Accept – There is a 10% acceptance in increase in the budget allocated to the office relocation project. The increase in cost will be accepted as the new office and location should facilitate the working of the staff of the company.

Work Breakdown Structure

(Duncan, 1996)

The project’s key packages are as follows –

Project Management – The package contains plan of the project, budget estimation of the project, schedule of the project, along with list of items to be procured. Additionally, metrics for quality control are also given in the project quality control.

Requirement definition – The package consists of specifications of new location, site constraints, and plan for staffing.

Site inspection – The packages consists of an agreement done regarding the facilities and the present realtors are notified regarding the agreement.

Site design – The packages consists of design of office interiors and exteriors, that is, loading areas, employees’ area, parking area, and warehouse area.

Communication requirements – The packages consist of computer network requirement and specification of voice network.

Security system – The package consists of employees’ accessibility and implementation of physical security.

Communication network – The package consists of supplier selection for setup of internet and IT equipment installation.

Site setup – The package consists of data backup from old site, and installation at new site.

Cost estimation

Consensus method

WBS	Task Name	Cost
1	Relocation Project
1.1	Project Management
1.1.1	Planning	300
1.1.2	Budgeting	250
1.1.3	Scheduling	300
1.1.4	Management of Procurement	300
1.1.5	Management of Quality	300
1.2	Requirement Definition
1.2.1	Location of new site	500
1.2.2	Identification of constraints	350
1.2.3	Plan for staffing	200
1.3	Inspection of Site
1.3.1	Agreement of facilities access	400
1.3.2	Notify present realtor	300
1.4	Site Design
1.4.1	Warehouse	500
1.4.2	Employee areas	1000
1.4.3	Open areas	600
1.4.4	Parking	1000
1.4.2.2	Area for loading	1000
1.5	Communication Requirements
1.5.1	Establish network of computers	2000
1.5.2	Establish network for voices	1000
1.6	Security System
1.6.1	Access via keycard	850
1.6.2	Physical security	900
1.7	Network for Communications
1.7.1	Selection of vendors	600
1.7.2	Internet connectivity	1000
1.7.3	Installation of new equipment	2000
1.8	Setup of site
1.8.1	Backup Data	2000
1.8.2	Installation of data	1000
1.8.3	Notify client of address change	500

(Kerzner, 2001)

Bottom up approach

In this approach, work is divided into smaller elements. Thereafter, they are estimated separately. They are combined together to form Work Breakdown Structure (Billows, 2016).

S.No.	Task Name	Unit Cost ($)	Quantity	Total Cost ($)
1	Establish network of computers	200	10	2000
2	Establish network for voices	100	10	1000
3	Selection of vendors	600	1	600
4	Internet connectivity	1000	1	1000
5	Installation of new equipment	200	10	2000
6	Backup Data	200	10	2000
7	Installation of data	100	10	1000
8	Email clients	500	1	500
				10,100

(Billows, 2016)

Time phased method

WBS	Task Name	OCT	NOV	DEC
1	Relocation Project
1.1	Project Management
1.1.1	Planning	300
1.1.2	Budgeting	250
1.1.3	Scheduling	300
1.1.4	Management of Procurement	300
1.1.5	Management of Quality	300
1.2	Requirement Definition
1.2.1	Location of new site	500
1.2.2	Identification of constraints	350
1.2.3	Plan for staffing	200
1.3	Inspection of Site
1.3.1	Agreement of facilities access	400
1.3.2	Notify present realtor	300
1.4	Site Design
1.4.1	Warehouse	500
1.4.2	Employee areas		1000
1.4.3	Open areas		600
1.4.4	Parking		1000
1.4.2.2	Area for loading		1000
1.5	Communication Requirements
1.5.1	Establish network of computers		2000
1.5.2	Establish network for voices		1000
1.6	Security System
1.6.1	Access via keycard			850
1.6.2	Physical security			900
1.7	Network for Communications
1.7.1	Selection of vendors			600
1.7.2	Internet connectivity			1000
1.7.3	Installation of new equipment			2000
1.8	Setup of site
1.8.1	Backup Data			2000
1.8.2	Installation of data			1000
1.8.3	Notify client of address change			500
	Monthly cost	3700	6600	8850
	Cumulative cost	3700	10300	1915

 

References

A Guide to the Project Management Body of Knowledge. (2000) (5th ed.). Retrieved from https://www.cs.bilkent.edu.tr/~cagatay/cs413/PMBOK.pdf

Billows, D. (2016). Bottom-up Estimating. 4pm.com. Retrieved 27 July 2016, from https://www.4pm.com/bottom-up-estimating/

Duncan, W. (1996). A guide to the project management body of knowledge. Sylva, NC: PMI Communications.

Introduction to Project Management: Principles, Techniques and Tools. (2013) (1st ed.). Retrieved from https://oe.ucdavis.edu/local_resources/docs/projectmanagementtraining.pdf

Kerzner, H. (2001). Project management. New York: John Wiley.