Describe about the environment of an organization.
At present days, the environment of an organization where it is operated is becoming more complex and changeable. Therefore, the theorists even cannot ignore its impact on the structure of the organization and its function. An open system is defined as a system that exchanges the feedback with the external environment regularly (Griffin 2013). For the open systems, inputs, outputs, processes, assessment, goals and evaluation all are important and plays a vital role in an organization. The most important aspects that are necessary for the open systems involve external environment, boundaries and equifinality.
According to the Open System Theory, an organization is surrounded by its environment, where the resources are imported from the particular environment and the services and the products are exported to the environment. Opined to Giraldi and Petruccione (2012), in the earlier period, the environment was not considered as an important variable in order to take into consideration at the moment of describing the function and structure of an organization.
All the systems that come into contact with the environment are all considered as the open systems and when the management of an organization implements this system within an organization in order to run the business successfully, it is termed as Open System management approach model. The characteristics of the open systems that is applied and implemented to the organization include:
Firstly, the open systems help in importing the resources from the environment in the form of information, raw material and energy. Secondly, all these resources are transformed in order to serve a service or to produce a product. Thirdly, the services that are provided or the products that are produced are exported back to the systems’ environment. Fourthly, the reaction of the environment is then fed back as an input to the system and therefore it completes a cycle. Fifthly, the negative entropy characterizes the open systems that are obtained by acquiring huge resources in order to replace the spent ones. Sixthly, the systems can obtain a state of equilibrium by vibrant homeostasis and also by monitoring the environment carefully (Hellriegel 2012). Seventhly, the increasing elaboration and differentiation is also considered as the characteristic of the open systems. Eighthly, the systems are considered hierarchical and are made up of various subsystems that exist in relatively larger systems. Every single subsystem has prominent and clear boundaries (Tracy 2014). Lastly, the open systems are distinguished by the principle of equifinality. This principle of equifinality is defined as a system that can reach the similar final state from the point of differentiating the initial situation and also by several types of paths. It can also be said that there is no single way that can be considered as the best one in order to organize, differentiate situations that generally lead to various ways of organizing.
Therefore, it can be said that the theory of open systems do not negate entirely the prior theories of organization. Nevertheless, this mainly put emphasizes on the vital role of the environment in order to determine the performance of the organization and the structure of the organization (Schermerhorn 2013). Nowadays, it has been found that there are many organizations that failed to survive still after implementing the open system management approach model.
I have recently been an intern in an organization and was doing my internship. From there I have gained practical knowledge that is totally different from the theoretical knowledge. This practical knowledge will help me in my future. During my internship, I have gained an experience and have also acquired practical knowledge that helped me to understand the reason for which some of the organizations fail to run successfully even after implementing Open systems within the firm. I have learned from the operation and regulation of the organization that open system theory should be implemented within some specific departments like the department of marketing and human resource management. As this system helps to gather data and also to analyze them in order to increase the sales of the firm. Additionally, the innovative ideas of the employees also help the firm to modify or produce some new products or services. Similarly, by collecting more data the HR managers can easily resolve the conflict within the organization and thus can run the organization successfully. However, the departments like research and development should not implement the open system theory as the free flow of information might leak the privacy of the organization and thus can cause harm and can affect the firm adversely (Ryerson.ca 2016).
Therefore, it can be said that the open system model has both positive and negative aspects. However, the organization should implement it in proper way in order to get the positive result.
Giraldi, F. and Petruccione, F. (2012). Open System Approach to the Internal Dynamics of a Model Multilevel Molecule. Open Syst. Inf. Dyn., 19(02), p.1250011.
Griffin, R. (2013). Management. Australia: South-Western Cengage Learning.
Hellriegel, D. (2012). Management. Cape Town: Oxford University Press.
Ryerson.ca. (2016). ryerson - Ryerson University - Ryerson University.
Schermerhorn, J. (2013). Management. Hoboken, NJ: John Wiley & Sons.
Tracy, B. (2014). Management. New York: AMACOM.