Computers and management information systems are a vital part of today’s modern workplace. They help the managers in planning and controlling the organizational activities. The systems run continuously throughout the long working hours of an organization. This creates pressure on the systems that demands maintenance from time to time.
Importance of systems:
In today’s modern workplace, computers are used for storing, sorting, processing, analyzing and retrieving data. Computer systems help managers in more accurate decision-making and save a lot of time. It helps in identifying the problems and finding solutions to them. As the systems perform so many operations therefore, they require regular maintenance (Friedman et al., 2016).
Maintenance of systems:
The following steps must be taken to ensure smooth running of systems:
- Backing up the data regularly
- Computers must be kept dust free
- The cabling must be kept clean
- Anti-virus must be installed and run regularly
- Systems must be kept updated
Usually computers have a life span of three to five years. The life span varies according to their quality and maintenance. Organizations must regularly look after the maintenance of their systems. Systems help in the efficient functioning of an organization by providing required information at right time to the managers. Any problem in the system might increase the overall cost burden of the organization (Carroll, 2014). The conclusion derived after consulting various computer experts is that the systems must be replaced after every five years in order to ensure the efficiency of an organization without any disruption.
Friedman, J., Gellman, S., Haber, M. N., Halberstadt, B., & Amaru, R. M. (2016). U.S. Patent No. 9,349,115. Washington, DC: U.S. Patent and Trademark Office.
Carroll, J. M. (2014). Computer security. Butterworth-Heinemann.a