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MP121 Accounting Information Systems

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Question:

Part 1:

The CEO of Luxurious firm, Mr. Alex, believes that the current accounting information systems is inadequate for the developing needs of the business. He asked you to do a number of things for him in your ‘new role’ as the Accounting Information Systems Development Officer.

  1. He asked you to write a brief report identifying the role that would be expected of the management team in the development and design of a new accounting information system. The underlying issue is really the role you would expect Alex “your boss” to play. 
  2. Would you expect that the people who will use the new system should have a role in any analysis leading up to, in the selection of and implementation of the new accounting information system should one be selected?
  3. Write a clear and comprehensive report on what would be involved in the adoption of a life cycle approach to adopting a new accounting information system. Specifically identify the stages that would need to be engaged in, and staff likely to be involved.

Part 2:

Luxurious firm performs its expenditure cycle activities using its integrated ERP system as follows:

  • Employees in any department can enter purchase requests for items they note as being either out of stock or in small quantity.
  • Occasionally, special items are ordered that are not regularly kept as part of inventory, from a specialty supplier who will not be used for any regular purchases. In these cases, an accounts payable clerk creates a one-time supplier record.
  • Each day, employees in the purchasing department process all purchase requests from the prior day. To the extent possible, requests for items available from the same supplier are combined into one larger purchase order in order to obtain volume discounts. Purchasing agents use the Internet to compare prices in order to select suppliers. If an Internet search discovers a potential new supplier, the purchasing agent enters the relevant information in the system, thereby adding the supplier to the approved supplier list. Purchase orders above $10,000 must be approved by the purchasing department manager. Electronic Data Interchange is used to transmit purchase orders to most suppliers, but paper purchase orders are printed and mailed to suppliers who are not Electronic Data Interchange capable.
  • Receiving department employees have read-only access to outstanding purchase orders. Usually, they check the system to verify existence of a purchase order prior to accepting delivery, but sometimes during rush periods they unload trucks and place the items in a corner of the warehouse where they sit until there is time to use the system to retrieve the relevant purchase order. In such cases, if no purchase order is found, the receiving employee contacts the supplier to arrange for the goods to be returned.
  • Receiving department employees compare the quantity delivered to the quantity indicated on the purchase order. Whenever a discrepancy is greater than 5%, the receiving employee sends an email to the purchasing department manager. The receiving employee uses an online terminal to enter the quantity received before moving the material to the inventory stores department.

Required:

Identify weaknesses in Luxurious firm existing expenditure cycle procedures, explain the resulting problems, and suggest as solution.

Part 3:

The following table presents the results of the Luxurious firm’s ERP system for revenue cycle activities. It shows the number of times each employee performed a specific task.

 

 

 

 

Take Order

 

Approve

Credit

 

Ship

Inventory

 

Maintain

A/R

Issue Credit Memo

 

Bill Customer

Deposit

Customer

Remittances

Reconcile

Bank

Account

Employee A

250

5

 

 

 

15

 

 

Employee B

305

 

 

 

 

100

 

 

Employee C

275

 

 

10

 

 

 

 

Employee D

 

85

 

 

10

 

5

 

Employee E

 

 

400

 

 

25

 

 

Employee F

 

 

430

 

 

 

 

 

Employee G

 

 

 

 

 

600

 

 

Employee H

 

 

 

400

 

 

20

 

Employee I

 

15

 

430

25

 

 

 

Employee J

 

 

 

 

 

 

650

1

Required: Identify five examples of improper segregation of duties and explain the nature of each problem you find.

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My Assignment Help. (2021). Accounting Information Systems. Retrieved from https://myassignmenthelp.com/free-samples/mp121-accounting-information-systems/strategic-planners.html.

My Assignment Help (2021) Accounting Information Systems [Online]. Available from: https://myassignmenthelp.com/free-samples/mp121-accounting-information-systems/strategic-planners.html
[Accessed 19 April 2021].

My Assignment Help. 'Accounting Information Systems' (My Assignment Help, 2021) <https://myassignmenthelp.com/free-samples/mp121-accounting-information-systems/strategic-planners.html> accessed 19 April 2021.

My Assignment Help. Accounting Information Systems [Internet]. My Assignment Help. 2021 [cited 19 April 2021]. Available from: https://myassignmenthelp.com/free-samples/mp121-accounting-information-systems/strategic-planners.html.


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