Scope Change Management Plan - Implementation Framework Essay.

The purpose of the Scope Change Management Plan is to,

1.Manage and control scope change during the Project Implementation.

2.Ensure that the project is implemented on time and within the approved budget and scope.

3.Evaluate and prioritize all changes to the project implementation plan at the institutional level.

4.Provide/Describe the process for managing and controlling changes required by the system.

The Project Manager coordinates the movement of the change from initiation through assessment and approval to implementation.

Develop a project scenario in your area of discipline. As the Project Manager of your project scenario demonstrate your knowledge by developing a plan/framework for the implementation of Scope and Change control in your project.

In order to implement Scope and Change control in your specific project scenario, you should study and discuss some or all of the topics given below;

• Needs assessment
• Project charter
• Project Scope
• Project Integration management
• Project management plan
• Project execution
• Project monitoring and control
• Integrated Change control
• Close Project or Phase

Expected Project outcomes:

• Use a PM software if appropriate
• Develop a project scenario
• Develop a needs assessment study
• Develop a detailed Project scope
• Develop a Scope and Change control implementation framework
• Prepare approximately 15-20 pages report
• Prepare a 15- 20-minute presentation on your project and defend your work. Answer critical questions related to your topic.

Project Initiation Process

In the year 1960, the water usage in the United Arab Emirates has increased significantly due to growth in population, higher standards of living and expansion in the agricultural and industry areas. [1]

UAE citizens receive their water supply mostly from desalinated seawater. Basically, in the UAE there are two main sources of water, which are desalinated seawater and groundwater. In 2008 the groundwater contributed 71% of the total water demand for all purposes while the desalinated water contribution was around 24%. [2] By the time the reliance on the fresh groundwater resources in the UAE depleted rapidly, hence, the non-conventional water supplies are needed to sustain the economic development in the UAE. The half of annual water production is used for irrigation and the other half is used for the domestic uses. [1]

To supply houses with clean water the water supply network is mandatory, it is a system of engineered hydrologic and hydraulic components.  Since the water is transported from Supplier Company to villa via pipeline, it is really important to specify pipe, fittings and accessories specification based on the latest issue of the ISO standards and codes. The material that used for the piping is the ductile iron because of its availability in the warehouse.  The are a lot of challenges in this project such as urgent connections were required, main pipeline was not exist, deliver potable water with stable pressure minimum 1.25 bar.

To overcome these challenges, the project management institutes (PMI) standards and practice should be followed which provides a wide range of services to the project management profession (PM) such as setting professional standards, performing research and offering access to a wealth of information and resources. [3] By following the PMI ensure smooth implementation of any as per specification. PMI promotes a drastic career and professional development and offers certification, networking and interest opportunities. PMI standards and methods are flexible and adaptable to any kind of projects.

A continuing sustainable water supply is needed for domestic uses at the customer land. The proposed project water supply capacity is approximately 3408 gal/day. The purpose of the project is to accomplish an implantation of pipeline that supplies water to the villas. To achieve project goal, the following action should be taken:

• Identify the local situation
• Verify the problems
• Setting priorities
• Making decisions
• Planning a strategies of action programs to solve the problems
• Sharing responsibility in project implementation
• Evaluating and modifying the project

Project Charter uses as the project initiation is recommended by the PMI’s PMBOK.

”A document issued by the project initiator or sponsor that formally authorizes the existence of a project, and provides the project manager with the authority to apply organizational resources to project activities.” (PMBOK® Guide, Third Edition) [4]

Project Name:	Network Extension in Al Adla – Abu Dhabi
Anticipated Start Date:	April 24, 2014
Anticipated End Date:	June 26, 2014
Project Manager:	Eng. Fatima Al Hammadi
QA/QC Manager	Eng. Asma Al Mulla
QA/QC Engineer	Eng. Abeer Al Hammadi
Project Scope
Deliver potable water to customer (land) via linking150 mm ductile iron pipe from existing 280mm high-density polyethylene far from the land by around 600 meter, with minimum pressures equal 1.25 bar.
Business Need:
Villas need a water supply about 3408 gal/day. The existence water manifold size is 280 mm with very high pressure and the type of the pipe is a high-density polyethylene (HDPE). However, the distance between the manifold and the first villa is around 10 meter and 20 meter far from second villa. The plan is to use a water manifold size 280mm, which is about 600 meter far from the villa with 150 mm diameter ductile iron pipe.
Project Description:
The work covers the surveying of the site, site preparation, commissioning pipelines and associated fittings, chambers, and accessories, as per company standard specifications, and all incidental work associated with the proposed project, tender B.O.Q and work orders issued by the USER for providing the water connection to the customer, relocation of existing services.
Assumptions:
1. The project can be completed in 3-5months 2. The project cost is estimated around 700,000 AED. 3. The project will solve the unavailability of water pipeline suitable for house connection tapping in the area. 4. The project will deliver potable water with pressure around 1.25 bar.
Constraints:
1. Maximum size of 300 mm diameter is allowed for the house connection 2. Allowable minimum water pressure is 1.25 bar 3. Allowable maximum tensile strength for pipe centrifugally cast 420 MPa 4. Ductile iron material should be used for the piping. 5. Pipe coating shall be completely free from porosity.
Risk:
1. Pipe explosion due to over pressurizing 2. Backflow might occur which is the reversal of normal flow direction where water flows from the intended point of delivery towards the supply. 3. Backflow caused by a lower pressure in the potable supply than at the point of delivery.

The Networking extension Team will use different tools and technique to identify the stakeholder in the project like: brainstorming session, historical data and expert judgment.

 The brainstorming session will consist of the project team and project sponsor and it  will contain  two parts.  The first part will focus on internal stakeholders within the company.  These stakeholders may include functional managers, operations and finance personnel, and any other of the company employee who will be affected by the Networking extension project.  The second part will focus on external stakeholders.  These may include suppliers, contractors, partner organizations, or any other individuals who reside outside of the company.

Stakeholder identification

Also we will refer to the historical data for smeller projects to ensure the identification of stakeholder as required to this kind of project, and finally we will take the expert judgment in consideration while brainstorming session.

Once all Networking extension Project stakeholders have been identified, the project manger will classify and analyze each stakeholder regarding to their possible interests they may have in the project and the influence (power) that they have over the project .

The main purpose of this analysis is to plan the best approach for each stakeholder and to determine the appropriate communication plan with him or her.  

Networking extension Project stakeholders
Internal Stakeholders	Project team, Project manager, Operation and maintenance Dept., Supply Dept., Customer service Dept., Assets Dept., Project Dept. and   HSEQ Dept.
External Stakeholder	Contractor, Owner, External supplier

The chart below will be used to set up stakeholders and their levels of influence (power) and interest.

Key	Internal/ External	Name	Power (1-5)	Interest (1-5)
A	Internal	Project team	2	5
B	Internal	Project manager	5	5
C	Internal	Operation and maintenance Dept.	1	4
D	Internal	Supply Dept.	2	1
E	Internal	Customer service Dept.	1	1
F	Internal	Assets Dept.	4	1
G	Internal	Project Dept.	5	4
H	Internal	HSEQ Dept.	4	2
I	External	Contractor	2	5
J	External	Owner	5	5
K	External	External supplier	1	4

Below is the power/interest chart for the Networking extension Project stakeholders.

High power	Keep satisfied HSEQ Dept.	Manage closely Project manager Assets Dept. Project Dept. Owner
Low Power	Monitor (Minimum effort) Supply Dept. Customer service	Keep informed Operation and maintenance Dept. Project team Contractor External supplier
	Low interest	High interest

Based on the analysis and chart above, for the stakeholders HSEQ Dept. (high power, less interest) project manger should put enough work in with them to keep them satisfied but not so much that they become bored form the messages. Stakeholders Project manager, Assets Dept., project Dept. and the owner (high power, high interest) must be fully engage and make maximum efforts to satisfy them during the project. For the Stakeholders Supply Dept. and Customer service (low power, low interest) the project manger has to monitor them but do not bore them with excessive communication. Finally the Stakeholder Operation and maintenance Dept., Project team, Contractor and External supplier (low power, high interest) must kept adequately informed and talk to them to insure that no major issues or risk are arising.

Stakeholder	Interest	Influence	Classification	Strategy for gaining support
Project manager	H	H	Internal	Manage closely
Project team	H	L	Internal	Keep informed
Operation and maintenance	H	L	Internal	Keep informed
Supply Dept.	L	L	Internal	Monitor
Customer service	L	L	Internal	Monitor
Assets Dept.	H	H	Internal	Manage closely
Project Dept.	H	H	Internal	Manage closely
HSEQ Dept.	H	L	Internal	Keep satisfied
Contractor	H	L	External	Keep informed
Owner	H	H	External	Manage closely
External supplier	H	L	External	Keep informed

Project scope management processes include; plan scope management, collect requirements, define scope, creating breakdown structure, verify scope and control scope.

Benefit of project scope management during project planning:

• Identifies that a project exists and what it encompasses.
• Defines stakeholders, direction, and goals or objectives for project.
• Provides forum for early acceptance of project design to eliminate rework or miscommunications.
• Roadmap for execution of the project.

Project scope description:

“ The project scopes are to deliver potable water to customer (land) via linking150 mm DI pipe from existing 280mm HDPE far from the land by around 600 meter with minimum pressure equal 1.25 bar. The water pipeline shall do the following function, close the network when it’s required, and maintain the validity of water. “

Requires the project manager and the project team to perform multiple actions to execute the project management plan to accomplish the work defined in the project scope statement. [7]

Project Deliverables:

• Water pipelines 150 mm DI with 600-meter length.
• Two gate valve one at the beginning of the connection with 280mm HDPE and the other at the end, close to villa.
• One Washout chamber in the lowest point of the route.
• Fire hydrant after the second gate valve chamber.
• Two house connection 1 ½ inch after the second gate valve chamber, directly to each villa in separate.
• As-built drawings for the project.

Project Constrains:

6. Maximum allowable pipe size to connect the house connection pipe to is 300mm.
7. Minimum water pressure in the house connection pipe is 1.25 bar.
8. Only Ductile iron pipe must use in the connection because of unavailability of others in the store.
9. Delivered water should be potable and pass the bacteriological and chemical test.
10. Network should handle pressure up too 9 bars.

Project Assumptions:

1. The project can be completed within 3-5 months.
2. The project will solve the unavailability of water pipeline suitable for house connection tapping in the area.
3. The existing 280mm HDPE pipe will maybe a huge constrain for the project because the pipe very deep more than three meter.
4. Project staff resources will be available when and as they are needed.
5. The project will deliver potable water with pressure around 1.25 bar.

Create Work Breakdown Structure:Project Time Management:

Project time management is one of the most important management that lead to project success and its part of project management that includes the processes required ensuring timely completion of the project. It consists of activity definition, activity estimate duration, sequencing activity and finally develop schedule. Also it’s called project planning or project scheduling. To develop project schedule, first activities will be defined then based on the PERT analysis the activity duration will be estimate, after that the activity will arrange as a sequence based on dependency, finally the schedule will be developed.

Define activities involve identifying and documenting the specific activities that must be performed in order to produce the deliverables and sub deliverables identified in the WBS.

Stakeholder analysis

Following are the activities for our project:

Table 1: Define activities.

Activity	Backfilling
Engineering	Chamber works
Prepare and submit site survey report	Gate valve chamber No.1
Prepare and submit shop (draft) drawing	Excavation
Review and approve shop drawing	Blinding
Prepare and submit of schedule	Casting of RC base slab
Material Procurement	Installation of valves and fittings
Issue material	Shuttering steel and casting wall
Construction	External water proofing
Installation DN 150mm Ductile Iron waterline	Backfilling
Pipe wrapping	Installation of cover slab
Trench excavation	Fixing of ladders and internal finishing
Pipeline installation	Gate valve chamber No.2
Laying warning tape	Excavation
Gate valve chamber No.2	External water proofing
Blinding	Backfilling
Casting of RC base slab	Installation of cover slab
Installation of valves and fittings	Fixing of aluminum ladders and internal finishing
Shuttering steel and casting wall	Pillar type fire hydrant No.1
External water proofing	Installation of pillar type fire hydrant
Backfilling	Commissioning
Installation of cover slab	Pressure test
Fixing of ladders and internal finishing	Flushing and disinfection
Washout chamber No.1	Lab test and report
Excavation	Approval for Shutdown
Blinding	Shutdown and commissioning
Casting of RC base slab	Installation of house connection
Installation of valves and fittings	Completion of Project
Shuttering steel and casting wall	END

The above-mentioned activities were not in order sequences.

Sequence Activity:

Sequences activities involve identify and document interactivity dependencies, were activity list, scope statement and milestone list used to help in sequence activities. Finish to Start relation were used to sequencing activities.

Estimate Activity Duration:

In estimate activity duration, PERT technique were used, Three point estimate; Optimistic, most likely, pessimistic.

Example of calculate the duration for pipe wrapping using PERT technique:

Develop schedule means determining start and finish dates for the project, to build project schedule we use activities list, activities sequences, activities duration, resources estimation and Microsoft Project. 

Project cost management in planning phase focus on plan cost management, cost estimation and cost budgeting.

In developing cost estimation, the cost was dividing into two parts, civil work and construction, erection and commissioning.

Following tables will show the cost estimate of overall civil work and construction work. The price per service is confidential.

S/N	DESCRIPTON	DIA	UNIT	QUANTITY
1	EXCAVATION & BACKFILL FOR D.I. PIPELINE	150	MR	15.00
2	EXCAVATION & BACKFILL FOR HDPE PIPELINE	225	MR	3.00
3	EXCAVATION & BACKFILL FOR D.I. PIPELINE	150	MR	600.00
4	EXCAVATE, DEWATER AND BACKFILL FOR EVERY ADDITIONAL DEPTH	80-150	MR	20.00
5	CONSTRUCT THRUST / LINE ANCHOR BLOCKS		CUM.	2
6	CONSTRUCT LINE VALVE CHAMBER	-	CUM.	13
7	CONSTRUCT WASHOUT VALVE CHAMBER		CUM.
8	CONSTRUCT STAND BLOCK FOR FIRE HYDRANT		NOS.	1
9	CONSTRUCT & SUPPLY MARKER POST	80	NOS.	4
10	CONSTRUCT & SUPPLY MARKER POST FOR FIRE HYDRANT	100	NOS.	4
11	CONSTRUCT SIGN POST FOR FIRE HYDRANT		NOS.	1
12	CONSTRUCT PULLING BOX		NOS.	4
13	CONSTRUCT STOP VALVE BOX		NOS.	2
Total Estimate Cost of Civil Work = 87,663 AED

S/N	DESCRIPTON	DIA	UNIT	QUANTITY
1	INSTALLATION OF HDPE PIPES	225	MR	3.00
2	INSTALLATION OF HDPE STUB FLANGE WITH BACKING RING	160	NOS.	1
3	INSTALLATION OF HDPE ELECTROFUSION COUPLER	225	NOS.	3
4	INSTALLATION OF D.I PIPES	100	MR	15.00
5	INSTALLATION OF D.I PIPES	150	MR	600.00
6	INSTALLATION OF DI FITTINGS COMPLETE	100-150	NO	23.00
7	INSTALLATION OF D.I GATE VALVE & FIRE HYDRANTS	150	NO	4
8	CONNECTION / DISCONNECTION TO EXISTING HDPE PIPELINE	200-300	NO	1
9	COROSION PROTECTION FOR PIPES, VALVES, FITTINGS ETC ASSEMBLED IN CHAMBER FOR ANY KIND	80-150	NO	2.00
10	COROSION PROTECTION FOR PIPES, VALVES, FITTINGS ETC ASSEMBLED IN CHAMBER FOR GATE VALVE		NO	1.00
11	COROSION PROTECTION FOR D.I. PIPES AND FITTINGS FOR ANY KIND	100	MR	15.00
12	COROSION PROTECTION FOR D.I. PIPES AND FITTINGS FOR ANY KIND	150	MR	600.00
13	COROSION PROTECTION FOR FLANGED REST JOINTS	80-150	NO	6.00
14	COLLECT AND TRANSPORT
15	DI PIPES	80 -150	MR	615.00
16	DI FITTINGS	80 -150	NO	27.00
	COLLECT AND TRANSPORT
17	DI COVER AND FRAMES	600	NO	4.00
18	ALUMINIUM SURFACE BOX		NO	3.00
19	ALUMINIUM COVER AND FRAME FOR H.C.	350x350	NO	2.00
20	ALUMINIUM SEALING FLANGE	150	NO	2.00
21	ALUMINIUM LADDERS		NO	4.00
22	CHAMBER INDICATION PLATES		NO	6.00
23	SUPPLY, CONSTRUCT & INSTALL SERVICE HOUSE CONNECTION upto stop valve box		NOS	2
24	COLLECT&TRANSPORT HC PIPES		MR	240
25	COLLECT&TRANSPORT SADDLE STRAP		NO	2
26	COLLECT&TRANSPORT HC FITTINGS		NO	6
27	COLLECT&TRANSPORT HC GATE VALVE		NO	2
28	COLLECT&TRANSPORT COVER&FRAME FOR PULLING BOX		NO	4
29	COLLECT&TRANSPORT COVER&FRAME FOR STOP VALVE BOX		NO	2.00
Total estimate cost for construction, erection and commissioning = 175,286 AED

In cost budgeting, the total cost will be calculated, direct, indirect and contingency cost.

Direct Cost	Total (AED)
Civil Work	87,663
Construction, Erection and Commissioning	175,286
Site survey (LS 1% from Civil work plus construction)	2630.0
Materials	280,000
Indirect Cost	Total
Mobilization (LS 0.5% from Civil work plus construction)	1315.0
Demobilization and site clearance (LS 0.5% from Civil work plus construction)	1315.0
As built documentation and construction documentation (LS 1% from Civil work plus construction)	2630.0
Supervision for the company (20% for direct and indirect)	110,168
Contingency (5% from total)	33,050
Total	694,057

The Purpose of this PQP is to set out the specific work practices, methods, events, procedures, audit plan, allocation of resources, responsibilities and authority, schedules etc. for different phase of the work in accordance with the contract documents and shall be fulfilled, implemented and maintained during the execution of project to the satisfaction of the Engineer and Employer.

The Project Quality Plan shall be designed to assure the implementation and continuous maintenance of the specified quality throughout the period of the Contract. It shall cover, but not be limited to the following activities:

• Review of Contract Drawings & Documents,
• Procurement,
• Inspection and testing, both at suppliers and at site,
• Handling,
• Packaging,
• Shipping,
• Site construction and installation activities,
• Testing and Commissioning,
• De snagging of Punch Items and provisional handover to Owner, and
• Warranty period and final handover to Owner.

 The Project Quality Plan details the requirements that are to be undertaken by project manager to ensure that the requirements for quality are complied with the Contract and are proven to be clear, effective and efficient. Emphasis shall be placed on the prevention of deficiencies at all stages of the Contract rather than rectifying the deficiencies. This document shall be read in conjunction with the various sections of the Contract Drawings & Documents and any subsequent revisions or approved deviations of it together with approved shop drawings & documents.

Any revisions to the Project Quality Plan shall be agreed with the affected parties prior to their incorporation. The new Rev. No. and its effective date shall be entered on the affected page. The revised areas will be identified by bold and italic letters or by marking on the right hand side by a line.

Anyone affected by the Project Quality Plan is encouraged to offer constructive criticism with a view to improving its efficiency, but only the Site QA/QC Engineer (or his delegate) is authorized to change an agreed Quality Document, and only after the necessary consultations have been made.

1. Project Quality Plan: is prepared by the QA/QC department of the concerned organization as per the client's standards & requirements. It is prepared by QA/QC Engineer, Reviewed by QA/QC Manager and approved by Projects Manager or Project Manager of the organization before it is submitted to the client / consultant officially for their approval. If any comments from client /consultant than the contractor will revise and resubmit the PQP accordingly.
2. ModificationAny modification can be done as per the requirements to improve the efficiency /quality of the work. In order to improve the quality control the procedure will be revised and adopt the final changes. These changes, in the procedures, which are defined for this project, will be implemented. All changes and revision will be as control of revision as described below.
3. Responsibility:Responsibility / authority matrix for the preparation, review and approval of the key documents in the Organization are shown in the table - given below.

SL	Document	Prepared By	Reviewed By	Approved By
1	Project Quality Plan	Process Owner    QA/QC Engineer                                                                                                    Project Engineer	QA/OC Manager                                 Project's Manager Project Manager	Project Manager
2	Forms	Process Owner QA/QC Engineer                                                                                                    Project Engineer	QA/OC Manager                                Project's Manager Project Manager	Project Manager
3	Other Documents, instructions, inspection -test	Process Owner	Project Manager	Project Manager

3.5 Project Human Resource Management:

The processes required making involved people to the project more effective by identify them first, then obtain them, finally develop them.

Plan human resource includes identifying the human resource, assign responsibilities and specify when each party of human resources will be brought onto and taken off from the project.

HR Responsibility Assignment Matrix (RAM)

Person	Phase	Initiation	Design	Procurement	Construction	Commissioning	Close
Project Manager		P	R	P	R	R	R
HSEQ Engineer					P/S	P
Asset Engineer		R	RR/S				S
Supply Engineer				R/S
O&M Engineer			P		P	RR/S	S
CS Engineer		P
Contractor			P	RR	R	R	R
R: Responsible, P: Participant, RR: Review Required, S: Sign off Required

Project procurement management contains the following processes planning for procurement, conduct procurement, control procurement and close it.

Procurement includes the processes required to acquire goods and services, to attain project scope, from outside the performing organization. [6]

In this project the procurement plan is different were the materials are exist in the store and you order it from their based on your project scope requirements. The procurement plan is in separate project managed by supply (procurement) department. Only the process is to reserve the required materials prior project start and after the inspection and approval. In this project the plan was to order the material after finish from designed and approved drawing.

During the execution, five different types of materials were not available in store, in this case project manager can purchase mentioned materials from one of approved supplier in vender list. After materials inspection and price comparison, project manager can go for procurements.

Table: List of outsource materials

Material Description	Size	Unit	Number
HDPE TEE	OD280X280	NO	1
HDPE ELECTROFUSION COUPLING	OD280	NO	2
Sp Sp REDUCER	OD280X200	NO	1
Sp Sp REDUCER	OD200X160	NO	1
LADDER	2 meter	NO	4

Below is the list of materials (Issued form company store):

Table: List of material issued from company’s store

Material Description	DIA	UNIT	Total Material Issue d by Store
STUB FLANGE	160	NO	1
HDPE PIPE	225	MR	3.00
HDPE TEE	225X160	NO	1
D.I PIPE	150	MR	599.50
D.I PIPE	100	MR	18.00
ALL SOCKET TEE	150X100	NO	1
SSF TEE	150X80	NO	1
DBL SOC BEND	150X90º	NO	2
DBL FLANGE BEND	80X45º	NO	1
DBL FLANGEPIPE WITH ANCHOR FLANGE (.L=900mm,D=350mm)	150	NO	2
DBL FLANGEPIPE WITH ANCHOR FLANGE (.L=900mm,D=350mm)	80	NO	1
FL SPIGOT WITH ANCHOR FLANGE (L=900mm,D=350mm)	80	NO	1
DBL FLANGE PIPEPIECE.L=300mm	80	NO	1
SEALING FLANGE	150	NO	2
FL SOCKET	150	NO	4
FL SOCKET	100	NO	1
BLANK FLANGE	150	NO	1
BLANK FLANGE	80	NO	1
COLLAR	150	NO	1
FL ADAPTOR	150	NO	2
FL ADAPTOR	80	NO	1
GATE VALVE	150	NO	2
GATE VALVE	80	NO	1
PILLAR TYPE FIRE HYDRANT	100	NO	1
S BEND	100	NO	1
D,I COVER&FRAME	600	NO	4
SURFACE BOX	350 mm	NO	4
CHAMBER INDICATION PLATE	100 mm	NO	2
INFORMATION PLATE	100 mm	NO	3
VENT PIPE	60 mm	NO	8
DBL FLANGE BEND	100X90º	NO	1
DBL SOC BEND	100X90º	NO	1
LDPE H.C PIPE	11/2''	NO	240
uPVC PIPE	160	MR	240.00
SADDLE STRAP	6''	NO	2
FERRULE	11/2''	NO	2
GATE VALVE	11/2''	NO	2
MALE ADAPTOR	11/2''	NO	4
SQUARE COVER&FRAME	650X650	NO	4
SQUARE COVER&FRAME	350X350	NO	2
POLYETHYLENE SLEEVES		MR	600.00

The communication management plan identifies all forms of communication that will be used during the project. For each communication device, such as written reports, a kick off meeting, monthly meeting or a progress report, the plan will indicate the intended audience beside the purpose, medium and frequency of the communication.  

This plan consist of the roles and responsibly of stakeholders that involved in the project, communications matrix which illustrate the communication requirements in the project, required contact information for each stakeholder in the project and the team meeting which the status and issues can flow between the project manger and the team.

Communication management consists of three processes, plan communication, Manage communication and control the communication.

In Plan communication we determined the information and communication needs of stakeholders.

Networking extension Project stakeholders

Networking extension Project stakeholders
Internal Stakeholders	Project team, Project manager, Operation and maintenance Dept., Supply Dept., Customer service, Assets Dept., Project Dept., HSEQ Dept.
External Stakeholder	1. Contractor 2. Owner 3. External supplier

Networking extension Project stakeholders roles
Stakeholder	Role(s)
Project manager	1. Plan and mange the project execution
Project team	1. Execute the project plan
Operation and maintenance Dept.	1. Mange shutdown of the network 2. Test the water (suitable) 3. Operate the network
Supply Dept.	1. Supply material (store) 2. Mange outsourced material
Customer service	1. Customer registration 2. Billing the customer
Assets Dept.	1. Point of Connection approval
Project Dept.	1. Control the project
HSEQ Dept.	1. Insure safety and quality of the project
Contractor	1. Execute the project
Owner	1. Provide requirements
External supplier	1. Supply material

Communication Type	Description	Frequency	Format	Participants/ Distribution	Deliverable
Weekly Status Report	Email summary of project status	Weekly	Email	Project Sponsor, Team and Stakeholders	Status Report
Weekly Project Team Meeting	Meeting to review action register and status	Weekly	In Person	Project Team	Updated Action Register
Project Monthly Review	Present metrics and status to team and sponsor	Monthly	In Person	Project Sponsor, Team, and Stakeholders	Status and Metric Presentation
Project Gate Reviews	Present closeout of project phases and kickoff next phase	As Needed	In Person	Project Sponsor, Team and Stakeholders	Phase completion report and phase kickoff
Steering Committee Meeting	Meeting To discuss the project progress, major issues and risks	Monthly	In Person	Project Steering Committee	resolve any problem, risk and issue
Project/Phase Acceptance meeting	To arrange the project acceptance	As per the schedule plan	Letters, Meeting	Project Sponsor, Team and Stakeholder	Deliverables acceptance sign off

Risk Management is the systematic application of management policies, procedures and practices to manage risks identified, to an acceptable level and in a consistent, transparent manner. It is a multifaceted process with many aspects carried out by multi-disciplinary teams. [5]

The main objectives for carrying out a risk assessment are to ensure that human health, the community and the environment are protected, and that the necessary resources are allocated in a prioritized and defensible manner to ensure that any unacceptable risks identified will be reduced to acceptable levels.

Where risk assessment identifies the potential for exposure to exceed the determined permissible or allowable exposure, then risk management is necessary to reduce the potential risk to human health, the environment or environmental values. [5]

General requirements

1. To manage the risk, the nominated entity shall develop a Hazard and Risk Management Program, which includes process to:

• Identifying all Hazards in the workplace;
• Assess the risks of these hazards;
• Formulated a hazard management program to reduce the risk to an acceptable and ALARP level;
• Review the program on a regular basis; and
• Incorporates a management of change process within the nominated entity.

1. All risk assessments shall be documented and maintained within the relevant work area.
2. Develop an appropriate Hazard / Near Miss Reporting and Investigation Procedure; and
3. Develop an appropriate Incident Reporting and Investigation Procedure.

SN

Hazard / Aspect

Source of  Hazard

Condition that develop the hazard

Consequences / Impact

Risk Evaluation (BEFORE)

Risk Level

Recommended Control Measures P

Risk Evaluation (AFTER)

Risk Level

P

S

(H/M/L)

P

S

(H/M/L)

Water Net work Activities

WND 01

Noise

Diesel Generator running, Water Pump, Pipe Cutters, A/C Window type.

Pumping Operation Pipe Cutting Normal works

Hearing damage, health effects

H

D

3

M

Eng: Maintenance program, using new A/C Admin: working procedure, signs, work duration PPE: Hearing Protection

H

A

1

L

Lost Time

S

B

3

M

S

A

1

L

Non

E

E

WND 02

Slipping / tripping

Oil & Water spillage in pumping station, loose sand

Oil & Filter changing Water & oil    mixing spillage  in Pumping stations excavation

Injury/fracture

H

E

3

H

Eng: oil spill contamination pit to control the spill/leakage Admin: working procedure, instruction, PTW, training, competency PPE: slip protection safety shoes

H

B

1

L

Lost time

S

D

3

M

S

B

1

L

Soil contamination

E

B

2

M

E

A

1

L

WND 03

Excavation.

Excavation work for pipe line repairing / modification

Excavation of pipes

Injury/fracture

H

D

3

M

Eng.: design and soil type identification, protection method selection Admin: excavation procedure, Work instruction, , training and awareness, PTW PPE: fall protection, head protection, foot protection

H

C

1

L

Lost time

S

C

3

M

S

B

1

L

Particles generation

E

C

2

M

E

B

1

L

WND 04

Falling

Working in water tanks, pipe lines

Maintenance work / inspection in water tanks and over head pipe lines, pumping station, filling station

Injury/fracture

H

D

3

M

Eng: fixed Access protected ladders Admin: work instruction, training and awareness, PTW PPE: fall protection

H

B

1

L

Lost time

S

B

3

M

S

B

1

L

non

E

E

WND 05

Flooding

Pipe burst Tanks over flow Tanks failure

Valve operating Pipe maintenance

Death Breathing difficulties Drown

H

C

4

H

Eng. Isolation facilities Admin: Work instruction, safe work practices, training, ERP PPE: water proof uniform, life jacket, gum boots

H

C

1

L

Lost time, tank damage

S

B

4

M

S

C

1

L

Water contamination

E

B

3

M

E

B

1

L

WND 06

Toxic gases, Fumes & Vapors

1-Chlorine 2 Rust 3-Diesel 4-Acid

MAINTENANCE AND OPERATION ACTIVITIES

Death, Allergy Breathing difficulties

H

C

4

H

Eng.: Gas detection system, Ventilation System Gas cylinder fixing Admin: work instruction, training, PTW, competency, MSDS, ERP, PPE: respiratory protection

H

C

1

L

Lost time, people, fire

S

C

4

H

S

B

1

L

Gas release

E

C

3

M

E

B

1

L

WND 07

Confined space hazard

Generator room, containers, storms, pipe line, valve chambers,

Acid Filling Replacement of batteries Diesel filling Leak of gas cylinders and tubes

Death, Allergy Breathing difficulties

H

C

4

H

Eng: refer to WND 06 Admin: Work instruction, training, ERP, MSDS, confined space procedure, PPE: respiratory protection

H

C

1

L

Lost time, people, gases

S

C

4

H

S

C

1

L

Gas released

E

C

3

M

E

B

1

L

WND 08

Caught in between

1-Pumps 2-Valve chambers

Inspection, Replacement of fittings& pump parts

Injury

H

C

3

M

Eng: Safe access, protection cover Admin: work instruction, signs, training, ERP PPE: non loose coverall,

H

B

1

L

Lost time

S

C

2

M

S

B

1

L

NON

E

E

WND 09

Fire

Hot work, heating,

Maintenance work in diesel engine, welding works,

Injury, death

H

B

4

M

Eng: fire fighting system Admin: Work instructions, training, ERP, Hot work Permit, PPE:

H

C

1

L

Lost time, lost equipments assets

S

B

4

M

S

B

1

L

Smoke, gas

E

B

2

M

E

B

1

L

WND 10

Lifting Falling objects

Heavy engine Pipes and pumps Control panels valves , batteries Chlorine cylinders

Loading /unloading transporting    Dismantling and replacement of chlorine cylinders, parts batteries etc.

Death Injury Fracture

H

C

4

H

Eng: lifting equipment maintenance and inspection Admin: Work instruction and lifting procedure, training, ERP, lifting equipments certifications PPE: hand, head and foot  protection

H

B

1

L

Lost Time, equipments

S

C

3

M

S

B

1

L

Gas released

E

C

2

M

E

B

1

L

WND 11

Electrical hazards

High Voltage cables

Testing and operation of  circuit breakers control panels Measuring of parameters Sockets Switchgear

Death Injury Burn

H

C

3

M

Eng: system protection, fire system Admin: system safety rules, training, PTW, ERP PPE: electrical PPE

H

B

1

L

Lost time, assets

S

C

3

M

S

A

1

L

E

E

WND 12

Radiation

Computer

Using Computer in Office

Eye strain

H

D

3

M

Eng: Non radiation monitor Admin: safe working practices, training PPE: screen filter

H

C

1

L

S

S

E

E

WND 13

Transportation

Cars During duty time, fork lifts Cranes, Water tankers

Driving cars Water tankers Falling in Sea

Death Major Injury

H

C

4

H

Eng: car/forklift/tankers maintenance Admin: Work instructions, training, PPE: set belts

H

B

1

L

Lost time, people, assets

S

C

3

M

S

B

1

L

E

C

3

M

E

B

1

L

WND 14

Ergonomics

Standing long hours, shift working.          Office work

Routine operation

Body Pain

H

E

2

M

Admin: training and awareness, work instruction

H

B

1

L

S

S

E

E

WND 15

Snakes& Dangerous Reptiles

Inspection of chambers Desert &sand dunes

During maintenance work  for chambers operational issues

Death poisoning

H

C

3

M

Admin: Inspection, work instruction, training, ERP PPE: hand and foot protection

H

B

1

L

Lost time

S

C

2

M

S

A

1

L

E

E

Plan the stakeholder management is the process of developing appropriate strategic to effectively engage throughout the project .The stakeholder management will identify the Desired and current engagement level of stakeholder, the stakeholder communication requirements, information to be distributed and the time frame and frequency of information distribution throughout the project.

Stakeholder	Unaware	Neutral	Supportive	Leading
Project manager				C, D
Project team				C.D
Operation and maintenance Dept.		C	D
Supply Dept.		C.D
Customer service	C	D
Assets Dept.		C.D
Project Dept.				C, D
HSEQ Dept.		C	D
Contractor		C	D
Owner		C	D
External supplier		C	D

Communication Requirements
Activities	Frequency	From Whom	To Whom	Medium
Project charter	Once	Project Manger	Sponsor	Hard –soft copy
Project Plan	Once	Project Manger	Project team – head of the Dept.	Hard –soft copy
Drawings	Once	Project Manger	Project team – contractor	Hard –soft copy
Quality Assurance Plan	Once	Quality manger	Project team- HSEQ Dept.	Soft copy
Communications Plan	Once	Project Manger	Project team	Soft copy
Risk Management plan	Once	Project Manger	Project team- HSEQ Dept.- contractor	Soft copy
Update Project Planning Checklist	Weekly	Project Dept.	Project Manger	Soft copy
Status reports	Monthly	Contractor	Project Manger – head of the Dept.	Hard –soft copy
Progress reports	Monthly	Contractor	Project Manger – head of the Dept.	Hard –soft copy

In the Project execution process, project manager responsibilities are to direct and manage project, perform quality assurance, develop and manage project team, manage communication, conduct the procurement and finally mange stakeholder engagement. For the above-mentioned responsibilities we mentioned it before in the related knowledge area.

List of deliverable:

• Water pipelines 150 mm DI with 600-meter length.
• Two gate valve one at the beginning of the connection with 280mm HDPE and the other at the end, close to villa.
• One Washout chamber in the lowest point of the route.
• Fire hydrant after the second gate valve chamber.
• Two house connection 1 ½ inch after the second gate valve chamber, directly to each villa in separate.
• As-built drawings for the project

In monitoring and controlling process the project manager responsibilities are to monitor and perform integrated changes control, validate and control scope, control schedule, control costs, control quality, control communications, control risk, control procurements and finally control stakeholders engagement. In this part we will focus in control over all project.

Performed to monitor project initiating, planning, executing and closing and is performed from inception to closeout.

The project engineer follow the below techniques to monitor and control the project work.

The intent of the project, as outlined in the project charter dated was an execution of water connection, network relocations and improvements in Eastern Region. The project was done within the budget and time because the project management was based on the PMI standards and practice.

• All the activities and the related roles and responsibilities involved in executing administrative closure and the update of the organizational process assets.
• Procedures for the transfer of product or services to operations are established.

Lesson Learned

• Identify objectives and requirements of the project clearly
• All-important decisions should be documented and communicated to all stakeholders.
• Verify the vendor’s roles and responsibilities accurately and make it easy to understand
• Ensure that a team members have the correct skills set
• Define quality and acceptance criteria clearly
• Certify there is a clear risk management plan that is actively managed