Discuss about the Organisational and Environmental Factors.
During the past few years there has been a solution which appeared in the field of the information technology, which is the cloud computing, it is impossible to ignore it since the cloud computing enables the business to outsource the data, electronically mail, folders as well as the other programs via the virtual setups via the medium of the servers that are attached between them. This data could be reached wherever anytime (Abadi, 2009). The only necessity for the cloud computing would be to have an offered connection of the internet. The influences of the cloud computing has brought a number of changes not merely in the global efficiency of the business, in addition to their internal organization particularly in the IT department. This opportunity is modifying on the way the usual method in the business are carried out such as the back-up of the data (Abadi, 2009). The cloud computing has brought new tools as well as new perspectives of the evolution for the business which are using it.
The term cloud computing is regarded as the data which is stored and could be accessed via the internet and not in the traditional way from the hardware of the computers. The cloud computing for business is aimed at providing the holistic view of how cloud computing relates to the business world (Abdollahzadegan, Hussin, Razak, Moshfegh Gohary and Amini, 2013). In this research it will provide a review of the advantages and the disadvantages to which the cloud computing has brought to the business.
The aim of this research is to explore on the current cloud computing market with the critical analysis of the advantages and the disadvantages it bring to the businesses (Abadi, 2009). This is geared as being the reference point to the business enterprises who are willing to use the cloud in utilizing its objective.
The scope of this study has been limited to the peripheral of the cloud computing complexity and that of the business. This research would give the common reader a clear understanding to the issue which will be discussed (Alshamaila, Papagiannidis and Li, 2013). This study has a wider coverage but the focus of the study is on the advantages and the disadvantages of the cloud computing for the business.
Analysis of the advantages and disadvantages of cloud computing
In this section of the literature review it will highlights on the main advantages and disadvantages of the cloud computing for the business.
Advantages of the cloud computing
The cloud computing presents a lot of benefits for the business, some of these are as follows;
Cost efficiency: The cloud computing is regarded as the cost effective method to use, sustain as well as upgrade for the business (Aljabre, 2012). The traditional desktop software cost business a lot in relation to the finances. Increasing to the licensing fees for the numerous users that could turn out to be very costly particularly for the establishment which are concerned. With regards to the cloud computing it really is offered at an appreciably lower rates and therefore it could lower on the company costs (Alshamaila, Papagiannidis and Li, 2013). Additionally, there are numerous onetime payment, pay while you go along with other scalable options available, that makes it to be particularly reasonable for the organizations.
Backup and recovery: This benefit is important in that all the data is stored in the cloud, backing it up in addition to restoring the same is extremely easier than storing it on the bodily devices for example the hard drives (Alshamaila, Papagiannidis and Li, 2013). Furthermore, many of the cloud services providers are in a position to the level that they can handle the recovery of the data (Aljabre, 2012). Consequently, this make the entire process of backing along with the recovery to be much easier than the other traditional methods which are useful for storage of the data. It is also crucial that you note that in some instances, the cloud itself could be utilized as the repository backup of the data especially to the local computers.
Automation of the software integration: when it comes to the cloud computing, the software integration is something which occurs automatically. This hence signifies that one does not have to take the additional initiatives to be able to personalize in addition to integrate on the software according to one preferences (Al-Rousan, 2015). This aspect typically takes care of itself. Furthermore, in the cloud computing it enables one to personalize on the numerous alternatives with significantly ease (Assunção, Calheiros, Bianchi, Netto and Buyya, 2015). The businesses are able to handpick the services as well as the software programs which they think will suit best to their organization.
Scalability and performance: The aspect of scalability is an in-built feature for the deployments of the cloud. Example the cloud are integrated instantly only as required and as result, one only require to pay for the programs in addition to the data storage that one needs (Velte, Elsenpeter and Elsenpeter 2010). Hand in hand, it also comes flexibility, given that the clouds might be extended to satisfy on the altering information technology system demands (Al-Rousan, 2015). In relation to the performance, the system usually use distributed architectures which offer a great speed of the computations. Additionally, the responsibility of the provider could be to make sure that the solutions could operate on the cutting edge machinery (Al-Rousan, 2015). The situations can certainly be added for the immediately enhanced performances and the clients will surely have a use of the overall tools of the primary of the cloud through their dashboards.
Device diversity and the location independence: The cloud computing services could be accessed via the plethora of the electronic devices that are in a position to have accessibility to the internet. These device constitute not merely the conventional PCs, however along with the smartphones and the tablets (Assunção, Calheiros, Bianchi, Netto and Buyya, 2015). With the cloud BYOD policy they could be designed very easily, enabling the employees to bring their private owned devices to the work environment. Additionally, a client might determine which the devices to use are along with the where to access the service from (Assunção, Calheiros, Bianchi, Netto and Buyya, 2015). There is absolutely no restriction of the place and the medium. Businesses can gain access to their programs and the data from anywhere on the globe, hence making this approach to be essential for the business (Sajid and Raza, 2013). The cloud computing is this manner since it is appealing to the internal organization since it offered the versatility for the employees to gain access to on the business files whenever they are.
Reduced support and hardware needs: As one move much more crucial application for the enterprise in the cloud, they might most likely note that there is no need for upgrade of the computers consistently as many of the staff can do without the higher end of the computers (Assunção, Calheiros, Bianchi, Netto and Buyya, 2015). The reason being the actual computing is not taking place on the computer. An example a two hundred dollars tablet can access the salesforce as well as the Google Apps accounts much quicker as the two thousand dollars premium computers (Aljabre, 2012). The cloud computing infrastructure requires a much smaller information technology employees as comparison to the traditional IT set up which does. This is because the organization will not be managing on the software anymore.
Disadvantages of the cloud computing
The business have encountered many drawbacks of the cloud computing, these aspect are discussed as below:
Security: Although the providers of the cloud services implement the best security protocols, standards and the industry specification, storage of the data and vital files to the external service provider could pose a risk to the business (Assunção, Calheiros, Bianchi, Netto and Buyya, 2015). Through use of the cloud powered technologies highlights that one needs to offer your service provider with the use of these types of essential business data. Furthermore, being a public service opens up cloud providers to the security issues each day (Garrison, Wakefield and Kim, 2015). The easy of procuring along with accessing the cloud services could offer nefarious users the ability to scan, recognize along with exploit the loopholes and the vulnerabilities that might be within the system (Alshamaila, Papagiannidis and Li, 2013). An illustration might be in the multi-tenant cloud architecture in which there are several users who are hosted on the similar servers, an attacker might try to break into the data of the other business that are managed as well as stored on the same servers. Nonetheless, these exploits and loopholes which are inclined not to surface and the likelihood of the compromise is not great.
The cloud vendors heading out of the business: The cloud computing is evolving field, and there is undoubtedly the danger that a new business might cross the business or maybe radically change on the service (Marston, Li, Bandyopadhyay, Zhang and Ghalsasi, 2011). Any specific sudden change in the service might not be too detrimental in case one was using the application for one time project, but this could be disastrous if a business is using it for the entire donor database (Rittinghouse and Ransome, 2016). When one is evaluating the cloud providers, it is important to find which options one could have when it comes to backing up as well as extracting on the data.
Contracts and the obligations: when a business put their applications in the cloud they may think there application is safe. But they do not forget that the programs needs to be maintained and the OS needed to host the applications and they need to be managed and patched more regularly (Garrison, Wakefield and Kim, 2015). If the business does not make sure who is responsible for the security of the programs you are in sure trouble (Garrison, Wakefield and Kim, 2015). Therefore, when it comes to signing of a contract with the cloud service providers it is important to make it clear what are the obligations of the business and those of the cloud providers in regards to cloud security, management and data privacy.
It is true that the data as well as information on the cloud might be accessed anytime and from anyplace, there are time nevertheless that the system might have severe irregularities concerns (Raghava and Singh, 2014). The businesses should know the fact that the technology is actually prone to the outages along with other technical issues (Chandrasekaran, 2014). Even the best cloud service providers can come across such trouble, despite the high standards of the maintenance. Furthermore, organizations requires a good connection of internet to be logged to the server all the times. In case there is network and the connectivity problems the organization could be stuck.
Cost: initially, the cloud computing application would seem to be less expensive compared to a particular software solution which is set up and run in-house (Garrison, Wakefield and Kim, 2015). Moreover, the companies need to ensure that the cloud programs have all the capabilities which the software should have and to identify the ones that are missing functions (Chandrasekaran, 2014). There is a need for a total cost assessment which must be carried out to make sure that these application are not costly. Most of the cloud computers vendors they present themselves as the utility dependent providers, and they more regularly claim which they only charge for which the clients use , however this is not true ins many of the case (Nkhoma, Dang and De Souza-Daw, 2013). An organization should commit to a predetermined contract that is independent to the actual use. Businesses should look closely with regards to the pricing plans and the details for each of the program.
There is the challenge of inflexibility: when the organization choose a cloud computing vendor, it means they will be locking their proprietary application or the formats (Chandrasekaran, 2014). An example, it becomes impossible to insert a document which is created in another program into the Google Docs spreadsheet (Chandrasekaran, 2014). Additionally, a business needs to be able to add or even subtract the cloud computing user as necessary as their business grow.
The cloud computing has been a quick changing area which will continue undoubtedly in playing the major role for the organizations. Like everything else, the cloud computing has advantages as well as disadvantages. This technology can prove to be a great asset to the business, however it can also result in harm in case it is not comprehended and used accordingly.
The cloud computing can be an opportunity for the business to balance on the efforts that are implied by the information technology management , which is limited to the disadvantage of the cloud , as discussed in the research . The major concern raised is the security concern which relates to the organization taking their business data in then cloud. The recommendation to this issue is to adopt the cloud computing to the scaled-down section of the business application to allow business to count down the advantages and determine the risks.
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