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PMGT699 Applied Project In Project Management

tag 0 Download 2 Pages / 499 Words tag 19-07-2021

Question:

Changes to the scope, time (schedule), or cost require the change control process.  

The objectives of the Change Management Process are:

  • To manage change to ensure that the scope, cost, schedule, and quality of projects are monitored and controlled.
  • To ensure that each request for change is assessed by the appropriate key project players.
  • To allow each change request to be accepted, rejected or deferred with the appropriate authority.
  • To enable the orderly implementation of each accepted change.
  • To identify and manage the impact of all changes.
  • To ensure that small changes are managed with a minimum of overhead.
  • To effectively communicate the status of change requests.

During the life of the project, change control should be implemented when a deliverable/work product are considered baselined. Primary deliverables to be considered subject to project change control include:

  • Project Charter
  • Scope Statement
  • WBS-Project Schedule
  • Project Cost
  • Functional Requirement Specifications (FRS)
  • Nonfunctional Requirement Specifications
  • System Architecture Design
  • Integration/System Test Plan
  • UI Design Specifications

The basic rule of thumb for all other major project deliverables not mentioned above would be to implement change control when the deliverable is considered baselined. This would include items such as HELP DESK procedure drawings, requirements, etc.

The Project team has a full time Project Cost Administrator to help regularly keep the project on track from a cost perspective.  The cost control mechanisms will include:

  • Weekly review of all scope changes and impacts on project
  • Biweekly meeting to specifically review cost estimates and cost actuals by WBS element
  • Biweekly meeting to review risks and any changes to risks.
  • Revised Cost estimates on individual work elements that exceed 5% must obtain review and updates and modifications to the cost management budget following the change control procedure.
  • Ongoing weekly efforts on reducing scope or time would be used to counter any potential cost overruns.
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