PRJM6008 Project Quality Management

PROJECT MANAGEMENT(PM) PROCESS GROUP:  INITIATION

Organization: Sarawak Timber Industry Development Corporation (STIDC)

Project: The Proposed Supply, Installation, Configuration, Testing and Commissioning of New Closed-Circuit Television (CCTV) System Inclusive Accessories at Wisma Sumber Alam Complex, Kuching, Sarawak

Date: 20^th June 2018

Auditor:

Auditee:

Number

Item for checklist

Conformance
(Yes/No/NA)

Comments

1

Are any kind of needs for identifying the various aspects like function, operational and its performance?

Yes  

2

Are the objectives of the project are defined?

Yes 

3

Is evaluation been carried out on high-level solution?

 Yes

4

Any preference has been given on alternative for increasing the value?

Yes 

5

Are summary budget and milestone completed?

Yes 

6

Are high-level of risk checked?

 Yes

7

Is the source of funding been identified and arranged with the budget owner?

Yes 

8

An understanding has been done with respect to study and execution

Yes 

9

Does internal and external stakeholders are checked?

 Yes

10

Does the project manager is assigned  to the project manager

 Yes

11

Are the documents of the project completed?

 Yes

11.1

Statement for work

 Yes

11.2

Case of Business

 Yes

11.3

Analysis of stakeholders

 Yes

PROCESS GROUP: Planning

Organization: Sarawak Timber Industry Development Corporation (STIDC)

Project: “The Proposed Supply, Installation, Configuration, Testing and Commissioning of New Closed-Circuit Television (CCTV) System Inclusive Accessories at Wisma Sumber Alam Complex, Kuching, Sarawak”

Date: 25^th  June 2018

Number

Item for Checklist

Conformance (Yes/NA/No)

Comments

1

Management of integration

Yes

1.1

Is the plan of project management is in right place?

Yes

1.2

Is the execution strategy of project management is in right place?

Yes

2

Management of Scope

Yes

2.1

Does the baseline of scope verified

Yes

2.2

Does all the document has been analyzed with sufficient details?

Yes

2.3

Do all the necessary documents are completed?

Yes

2.3.1

Plan for scope management

Yes

2.3.2

Work scope

Yes

3

Management of Time

Yes

3.1

Does all the activity and milestone been checked?

Yes

3.2

Does all the activity duration has been checked?

Yes

3.3

Do all the documents of the project completed

Yes

4

Management of cost

Yes

4.1

Does the basic expenditure been documented?

Yes

4.2

Does the project has been requested to be completed in a given budget?

Yes

4.3

Does an estimation has been made with respect to cost involved in various activities of project?

Yes

5

Risk management

Yes

5.1

Does all the risk has been reviewed?

Yes

5.2

Does the required controls have been put in place?

Yes

5.3

Does the risk management have been documented?

Yes

6

Management of procurement

Yes

6.1

Does the sourcing strategy has been properly established?

Yes

6.2

Does not plan of procurement management has been established?

Yes

6.3

Do all the sources are developed and documented in a proper way?

Yes

7

Management of Quality

Yes

7.1

Does all the required quality need and standard has been properly documented?

Yes

7.2

Does quality checklist are properly documented and developed in proper way?

Yes

7.3

Are the various quality metrics properly defined?

Yes

8

Human  resource management

Yes

8.1

Does all human resource along with required skills have been identified?

Yes

8.2

Does all the roles and responsibility has been checked?

Yes

8.3

Does the plan of human resource management has been properly established?

Yes

9

Management of Stakeholders

Yes

9.1

Does the stakeholder management plan is clear and properly established for managing the expectation of stakeholders?

Yes

10

Managing Communication

Yes

10.1

Does all the detail of communication has been properly established?

Yes

PROCESS GROUP:  Execution  

Organization:  Sarawak Timber Industry Development Corporation (STIDC)

Project:“The Proposed Supply, Installation, Configuration, Testing and Commissioning of New Closed-Circuit Television (CCTV) System Inclusive Accessories at Wisma Sumber Alam Complex, Kuching, Sarawak”

Date:

Auditor:

Auditee:

Number

Item for Checklist

Conformance
(Yes/No/NA)

Comments

     1

Management of integration

 Yes

1.1

Do all the related elements for the project plan has been implemented?

  Yes

1.2

Do all the deliverables of the project been completed?

  Yes

2

Managing quality

  Yes

2.1

Does there be proper quality plan for managing the quality of project?

  Yes

2.2

Does there are proper plan with respect to measurement which has been analyzed?

  Yes

3

Human Resource Management

  Yes

3.1

Does the human resource has been taken into account?

  Yes

3.2

Does the performance of team has been carried out and documented?

  Yes

4

Communications Management

  Yes

4.1

Does all the required data has been collected properly

  Yes

5

Managing procurement

  Yes

5.1

Does the response has been obtained?

  Yes

5.2

Are there any kind of procurement for managing plan?

  Yes

6

Managing Stakeholders

  Yes

6.1

Do all the stakeholder's issues have been identified?

  Yes

6.2

Do the stakeholder's register has been properly updated?

  Yes

AUDIT NON-CONFORMANCE REPORT

Date: 1/11/2018

Report No:

Organization: Sarawak Timber Industry Development Corporation (STIDC)

Project Name & ID : “The Proposed Supply, Installation, Configuration, Testing and Commissioning of New Closed-Circuit Television (CCTV) System Inclusive Accessories at Wisma Sumber Alam Complex, Kuching, Sarawak”

Department:

Auditor:

Non-Conformance Details

Concerned Area:

Requirement:

Observed Non-Conformity Description:

Minor Conformity:   a

Major Conformity:   o

Non-Conformity Acceptance: Yes/No

Auditor:

Auditee:

Corrective Action

Target Completion Date:

Actual Completion Date:

Corrective Action Acceptance

Auditor:

Auditee:

Remarks

Signature:

Date:

PM PROCESS GROUP:  MONITORING

Organization:  Sarawak Timber Industry Development Corporation (STIDC)

Project:  The Proposed Supply, Installation, Configuration, Testing and Commissioning of New Closed-Circuit Television (CCTV) System Inclusive Accessories at Wisma Sumber Alam Complex, Kuching, Sarawak”

Date:

Auditor:

Auditee:

Number

Item for Checklist

Conformance
(Yes/No/NA)

Comments

1

Management of Integration

1.1

Does the project management plan is tracked against project performance

Yes

1.2

Any step has been taken for analyzing or accessing the project performance?

Yes

2

Managing Scope

2.1

Does the scope of the project has been compared with scope baseline?

Yes

2.2

Does any kind of change in scope has been checked and reviewed?

Yes

2.3

Do all the necessary documents have been updated?

Yes

2.3.1

Updates on scope baseline

Yes

2.3.2

Various kind of requirements is traceable in nature

Yes

3

Management of Schedule

3.1

Does the schedule of the project is updated on regular basis?

Yes

3.2

Does the baseline of the schedule has been approved?

Yes

3.3

Do all the necessary documents updated?

Yes

3.3.1

Baseline for schedule

Yes

3.3.2

Reason for variance

Yes

4

Cost Management

4.1

Does the work has been completed in the estimated budget?

Yes

4.2

Are the stakeholders aware of cost variance?

Yes

4.3

Do all the required documents are updated?

4.3.1

Plan for Cost management

Yes

4.3.2

Analyzing cost

Yes

5

Management of Quality

5.1

Are the quality control measures properly recorded?

Yes

5.2

Do all the required documents are updated?

5.2.1

Plan for Quality management

Yes

5.2.2

Accessing the effectiveness

Yes

6

Communications Management

6.1

Has the communication been made to the stakeholder at the time of analyzing the document

Yes

6.2

Has the documents for communication has been updated?

Yes

6.2.1

Plan for communication

Yes

6.2.2

Issues

Yes

7

Risk Management

7.1

Are the present risk been identified for status report

Yes

7.2

All new risks are identified?

Yes

8

Management of procurement

8.1

Does the payment of contractor is monitored?

Yes

8.2

Does the change control is taking place on time?

Yes

AUDIT NON-CONFORMANCE REPORT

Date: 30/ 10/2018

Report No: PM- NCR- AU- 55

Organization: Sarawak Timber Industry Development Corporation (STIDC)

Project Name & ID: “The Proposed Supply, Installation, Configuration, Testing and Commissioning of New Closed-Circuit Television (CCTV) System Inclusive Accessories at Wisma Sumber Alam Complex, Kuching, Sarawak”

Department:  Control System

Auditor:

Non-Conformance Details

Concerned Area: Risk Control in the area of project management area.

Requirement: Various kind of risk needs to be identified

Observed Non-Conformity Description: An analysis needs to be done from various kind of scope which needs to be checked and needs to be documented. It is done on the absent of risk register.

Minor Conformity:   þ

Major Conformity:   o

Non-Conformity Acceptance: Yes

Auditor:

Auditee:

Corrective Action

New risk needs to be identified and documented in the risk register.

Target Completion Date:  15/11/2018

Actual Completion Date: 19/10/2018

Corrective Action Acceptance

Auditor:

Auditee:

Remarks

None

Signature:

Date:

Audit Report - Project Management Processes in the Monitoring & Control Process Group

Audit Report #

Audit Type

Actual Start Date

Status

PM- NCR- AU- 55

Internal

25/10/2018

Closed

Organization: Sarawak Timber Industry Development Corporation (STIDC)

Location:

Project Name & ID: “The Proposed Supply, Installation, Configuration, Testing and Commissioning of New Closed-Circuit Television (CCTV) System Inclusive Accessories at Wisma Sumber Alam Complex, Kuching, Sarawak”

Auditor:

Auditee:

People Contacted: Mr. Roshidi Bin Poli

Audit Purpose

 The ultimate goal is to access the quality and effectiveness of both the things that is monitoring and control for project management group that is Sarawak project.

Audit Scope

The ultimate goal of this particular audit is all about understanding the efficiency of method of monitoring and its control. It is required for large number of phases like cost, quality and lastly management of procurement.

Key findings

New kind of risks are not checked and properly documented for the project life. Assessments can be done for various risk which are identified.

Audit results

Audit comes up with proper kind action and its recommendation

Audit conclusions

The project of Sarawak has been properly identified for monitoring and control against the given framework for project management.  The overall performance of the project is tracked for various aspects like scope, cost, quality and lastly schedule. Proper kind documentation is needed for understanding some vital areas.

At the time of controlling project, its scope changes for the given framework which needs to be checked.  At the time of understanding the scope, various risk assessment needs to be done..

 Metric

Criteria for acceptance

Risk register

Reason and solution of risk.

Making use of evidence for proving assumption.

Risk Profile

The design should be made as per the issues and benefits for the organization

Both kinds of solution that is internal and external should be taken into consideration (Mir et al.  2014).

Risk response

It can be done in two ways that are reactive or proactive.

If it is adopted, then the output of risk should be zero or minimum in value.

Monitoring and Control of risk

Updates should be made on frequent basis at the time of project progress.

It is mainly the duty of project in charge or manager to review the risk on frequent basis (Binder and Jean, 2016).

Methods of Risk assessment

A large number of techniques should be there for supporting skill

An assessment should be carried out for various kind of risk.

Metrics

Criteria for acceptance

Requirements of Business value

Each of the project requirement needs to be checked for various business value and objectives (Lock and Dennis, 2017).

Criteria as per the need acceptance

One criterion should be there for given requirement

WBS structure

It should work up to only level 4 only.

Value of change in percentage

Around 50 % changes can be done in initiation phase

Around 30 % changes can be done in planning and design phase

Around 5 % changes can be made in execution phase

No changes can be done in the closing phase of the project.

Time required for scope change

Minimum 1 week time is needed