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Project Management: Issue And Compliance Management

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Question:

Discuss about the Project Management for Issue and Compliance Management.

 

Answer:

In the context of issue management an issue can be defined as an unplanned or unsealed event that occurs as a result of the commencement of a certain particular project. On the other hand a risk is defined as an actual fact that might take place or fail to occur in such a way that the future is uncertain. A valid issue may therefore tend to affect the project scope and the schedule in terms of the cost, resources and also the quality. To solve an issue there is a requirement that is supposed to be fulfilled because it is case detrimental in such a way that the scope must be altered. “(Griffin, 2005) said the empirical study of public affairs: A review and synthesis”.

The entire process of the change management must be adhered to facilitate the curbing and regulation of the resolution as at that period. The priority of the risk is depicted but the diagram that stipulates how the risk should be arranged in terms of the impact that they can cause and the impact to the environment. The risks that possess a low affect are considered less dangerous hence they should be handled outside the issue management flow or rather the process.

May impact quality of a major deliverable or productivity of a large project staff segment

Low Priority

 

High Severity

Medium Priority

 

High Severity

High Priority

 

High Severity

Critical Priority

 

High Severity

May impact quality of sub-components deliverable or productivity of a  smaller project staff segment

Low Priority

 

Medium Severity

Medium Priority

 

Medium Severity

High Priority

 

Medium Severity

Critical Priority

 

Medium Severity

Does not impact major deliverable or productivity of smaller project staff segments

Low Priority

 

Low Severity

Medium Priority

 

Low Severity

High Priority

 

Low Severity

Critical Priority

 

Low Severity

The issues that have been mentioned above will be tackled in a process that will entail initiation, validity aspect, analysis, planning of the project, control, the entire stimulation and implementation and finally the closure. “(Gitlin, 2015) said Media unlimited on How the torrent of images and sounds overwhelms our lives”

In the step of analyzing the issue the owner assigns the recommendable responsibility to facilitate finding out a most appropriate alternative or rather the action that can be used by the project manager to analyses the priority and the severity of the achievement of this target and resolution.

The monitoring enhances the step by step tracking in terms of the status compliance and meeting thus the project manager will practice communication of the issue status to the entire project team member. At the end of it all the project manager will ascertain that the issue has been adequately addressed and thus closure will follow suit in this aspect.

 

The Compliance Related Planning

The entire process of compliance relates to the following processes:

Capital planning and the investment control (CPIC). The members are supposed to raise the capital in the project to makes sure that the commencement of the activities. The aspect of enhancing total and maximum security that entails also the inclusion of the C&A entire process of the formulation. There are internal systems of control to limit adherence to the given standards. The security measures that are put in place provides a report on how the team is performing by producing the loggings and the daily checks as it pertains to the work that has been performed. The allocation of the resources to these sectors proves the fulfillment of the mandated exercise.

There is enterprise architecture and the design incorporation that will encompass the practice of the laid down procedural rules. The designers are hired to produce creativity in the initial settlement process of setting the standards and the background information pertaining to the given criteria. “(Greening, 1994) said there is testing a model of organizational response to social and political issues”. 

The incorporation of the privacy impact assessment that is also called the PIA is another detrimental aspect in the compliance management aspect of criteria and ascertaining fulfillment of the objectives.

The PHIN related requirements that are vocabularies set and the messaging techniques. The transfer of information from one department to another is met by use of the tools of communication and the application of the technology where suitable without affecting the entire organization output.

There is extensive use of the computer systems in the application and server hosting requirement in the secure network that enhances transmission of network in the recommended criteria. There are designated server sites and other ITSO requirements that are supposed to be adhered to. The use of the project schedule is deemed necessary because it ensures that the agreement on the set tasks and jobs that will be assigned to the different individuals. The schedule ascertains that the tasks will be undertaken within the stipulated time and dates and thus enhance in monitoring of the project to the completion.

Change Management

This is the process that is also well known as the change control and it determines by which extent the change requests will be exercised. The tracking process is undertaken in order to approve and prioritize on the areas of concentration. This is where the variances that may occur are adequately managed in regards to the project’s original scope budget and the staffing technique. This is where the redefining entails the existing objectives identification and the underlying deliverables henceforth in relation of the specification of the objectives and the deliverables as well as the goals.

These activities and variances mainly impact the cost and the staffing criteria however the internal changes have been defined and elaborated as the changes that are subject to being resolved by the entire project. The examples of the changes that can be undertaken in regards to the color change of a screen. There are a variety of the external changes and they entails the following: the first and foremost is when under a certain circumstances the project will lender to the impacting of the group that is out of the current stakeholder current group.”(David, 2013) talked about Deciding what’s news in relation to the issue and compliance management”.  

The approving of these changes is necessary as well as communication. The other type of the external change entails where the group is outside of the project team and this will adequately impact on the project. The outages are scheduled and known to impact of the project schedule like the machine upgrading and the installation which is the administration of these actions by the organization that is given the mandate and the power to do so.

The initiation of the change requests is made via email or rather the change management tool that is the entire process of tracking and logging. The recommendation and the requests are facilitated through the assignments a recommendation in terms of the compliance, the determiner I the level of the effort to implement each every change.

The accepted changes are integrated into the other suitable areas of the plan that includes the cost and the risk present. The project manager ensures that there is a definite change management log that the project team can put into use in order to record the details of tall the occurring changes that are requested during a particular project that can be downloaded from the CDC UP original website. The stakeholders are entitled to the results of the change process and the stakeholders this the stakeholders are the one who performs the signing off and approving of the changes

 

References

David, B. (2013). Deciding what’s news in relation to the issue and compliance management.: Pantheon Press. New York.

Gitlin, T. (2014). Media unlimited: How the torrent of images and sounds overwhelms our lives(1st ed.). Metropolitan Books press. New York:

Greening, D., & Gray, B. (2015). Testing a model of organizational response to social and political issues. Academy of Management Journal, 37, 467-498.

Griffin, J. J. (2013). The empirical study of public affairs: A review and synthesis. In Harris, P. and Fleisher, C. S. (Eds.) Handbook of Public Affairs. (pp. 458-480). London, UK:Sage.

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