Project management methodologies (PMM) are the set of well-defined steps used to control the project from all angles (Karaman & Kurt, 2015). There are different types of PMM that can be used on the basis of the requirement. Like in current case we shall discuss about the different type of organizations working under different business sectors with all different objectives of doing business.
The aim for developing the report is to define the different categories of PMM which shall be applicable for particular case only and not in common. Because all projects are different, and the two separate projects in the same organization can also have two different types of PMMSs. The selection of methodologies depends on the expected outcome and the process involved getting the outcome of the particular methodology, so that accordingly the choice can be made. So we shall choose different applicable PMM for the different organizations A, B & C.
The main objective of developing the report is to first select the best suited PMM, then discuss in brief regarding the procedure for their implementation, issues we can expect for the implementation process, then how we can encounter those issues and finally we shall discuss the benefits of adopting the particular PMM for the given conditions of the organization. This way we shall progress for the rest of the report and finally shall also summarize the whole thinking process in the recommendation section.
Best Methodology for different Organizations
The different PMM for the separate organizations A, B & C shall be discussed by further bifurcation of the topic of discussion in to several parts for its better understanding. The different sections are discussed as below:
Selection of applicable PM Methodology (PMM) for the organizations
The PMM shall be selected very cautiously to gain from its advantages, because on the other hand if it could not be selected properly for the given set of conditions then it may create more problems for the system and the project may need to generate unnecessary volume of documents and ultimately delay the project (Munns & Bjeirmi, 1996). The helpfulness of actualizing an undertaking PMM is known, however then the person whom needed to start and whom are the gatherings should be included for the execution is the real tough issue. It is the management level people who sets the vision and objective of the association and are the most appropriate individual who can comprehend the undertakings needed in better way thus execute the correct approach as well. The management level people can convey accomplishment to the association if the group required from the best administration to the task as per the organization’s working culture.
Current scenarios and the selection of particular type of PMM for the organizations are:
Organization A: as the association is the 'Financial Services' provider sector, which implies the product framework is required to deal with the business with less number of workers of around 80 numbers, the PMM Agile Methodology should fit the best for venture administration strategy. In addition, since the business sector is operating form the two countries only, it has workplaces at Australia and New Zealand the selected PMM could be advantageous to actualize in comparatively smaller size of association (Hneif & Ow, 2009). In current contextual investigation the project managers of the association can impact its management level bosses, which can also be benefited by the selected PMM (refer appendix 1).
Organization B: as the case organization is providing the 'Building Society', it implies that the segment falls under the development segment of association with such huge employee count of around 600 numbers and the task is being sorted out at same location (Australia), so PMBOK Methodology must be the best fit for the association (Hewagamage & Hewagamage, 2011). Also, since the association works aimlessly, and changes from one project manager to other, so the selected PMM can be utilized to institutionalize the task administration techniques over the association and diverse undertakings as well (refer appendix 2).
Organization C: as the organization provides 'Technology Services', where the quantity of workers are also as large as 1200 numbers, and the operation is being continued over the worldwide a focal control figure is especially required to streamline the target and go for each nation's operation and also the neighborhood laws and approaches are additionally required to be overseen inside the venture condition, so the PRINCE2 Methodology of task administration should fit well in the prerequisite. As if there should be an occurrence of selected PMM, it generally guides the individual from load up to take the front seat and extend its reach from controlling the threats, opportunities, cost, time and assets of the undertaking, though the project manager might deal with the day by day exercises including the cost, time and resource administration and coordination (ISACA Journal, 2016). So in this specific instance of the association diverse task supervisors might be situated at various nations and should deal with the nearby issues and approaches and act towards accomplishing the abnormal state objective being set by the Board of Members (refer appendix 3).
Implementation of particular PM Methodology (PMM) for the organizations
The response to the query which generally arises is that whether PMM needed to be implemented wholly or the partial can also work, the answer is regardless of whichever system is being considered for the execution, the approach of PMM must be actualized totally. A methodology is comprise of consecutive strides or phases of exercises and by following these means the real advantages of executing the chosen methodology can be acquired to its most extreme level. Now we shall demonstrate it according to the three organization case study A, B & C as below:
Organization A: the Agile Methodology is the procedure of execution where the framework gets actualized in incremental strategy without a moment's delay. The execution procedure relies upon the change administration by consolidating the remarks and in like manner the progressions are made to actualize the framework (Rola & Kuchta, 2015). In particular wherever human comments and its incorporation is the requirement of the system, implementing Agile is suited (refer appendix 4).
Organization B: the PMBOK Methodology is the best possible strides and the stages should be followed in current condition. Many stages are parallel with each other to have cross checking of the system and press the time prerequisite for finishing the procedures (Prabhakar, 2008). The selected methodology likewise has a decent element of reporting the lessons learnt or the slip-ups that happened over the span of the task (refer appendix 5).
Organization C: the PRINCE2 Methodology can be executed by actualizing the seven standards, topics and procedures. Besides as in this technique the Top management is itself need to take the driver seat and execute the system (Saad et al., 2012). At the point when some best administration level individual appoints the obligation among the colleagues, it put additional weight and the motivational point too for the individuals (refer appendix 6).
Issues encountered while implementing the PMMs
Table 1: Issues during Implementation of selected PMMs
Agile Methodology has some issues or the obligations like it need meeting every moment may be one at morning and one at evening.
PMBOK Methodology approach has additionally a few issues and constraints are the three plus one requirements of the project.
PRINCE2 Methodology is the strategy which includes the loading up top management and they being such a senior level administrators, that they don't get much time for doing the homework well before implementing the methodology and consumes more time (Pawar & Mahajan, 2017).
Agile has other issue like if the organization implement the methodology half-heatedly then the coveted outcome couldn't be acquired
In PMBOK, if any of the limitations that is time, scope or cost, if any of the limitation of the undertaking builds then the other one or both should increment likewise (Hornstein, 2014).
The methodology developed using PRINCE2 may not be adhered by the team as the team is not involved for the formation of the methodology
For appropriate usage of Agile methodology in the business framework administration support is additionally required and in addition, the cost crush can likewise happen, as the technique tends to build the extent of work while blending the different remarks received from other stakeholders (Akif & Majeed, 2012).
PMBOK may sometimes noticeably become troublesome for the venture supervisor to get back the task on track once the problem with any of the constraints has occurred.
Nothing is dependent on the project manager who is actually required to face the heat of the job every day and in case the communication policy is weak, then wrong communication the wrong message shall reach to the board members and accordingly wrong action may takes place and hinder the organization’s growth track.
How to resolve the issues faced in implementing the PMMs
The below actions can be taken to address the issues being faced in the implementation procedure:
Organization A: the Agile Methodology can be made effective by conducting more and more specific requirements well before the start of the project to avoid daily meeting two times and the meeting can only be conducted only at the beginning and one at end of the stages (Amir et al., 2013). Then the next issue of top management’s awareness and commitment to implement the methodology full heatedly, the awareness sessions can be conducted to develop enthusiasm for the framework for its successful usage and legitimate execution. And the next issue is the probability of cost overrun, which can be avoided by conducting the investigation gatherings, at the end of every little stage to track its execution viability and control the path of progress.
Organization B: to address the issues exhibit in the PMBOK Methodology, the best possible arranging of every process and the knowledge areas should be done from the earliest starting point itself. It helps in restricting the task from the earliest starting point itself (Bodicha, 2015). Every one of the means and the stages set must be met to stay away from the slippage of any of the three imperatives and the venture can be finished inside the planned time, cost and resources and even keep up appropriate quality as well.
Organization C: to address the above issue in implementing PRINCE2 Methodology the load up part of the organization (i.e. Top Management) need to name a specialist in the interest of them or the task administrator until further notice to build up the arranging documentation and once the documentation part is finished the board individuals can sit together to settle the technique for executing the venture (Borštnar & Pucihar, 2014). The next issue of non-adherence by the team members can be avoided by taking their views too during the development so that they also feel involved in the methodology formation system. To avoid the third issue, the communication matrix should be made very effective for having both side (top & bottom verticals) communications, so that the correct information always flows to the top management and the daily plan also reaches the team effectively.
Benefits of using the particular PMMs
The benefits are as follows:
Organization A: as the task of the case organization is people driven, numerous iterative frameworks can be utilized, the administration framework is decentralized and it can deliver early returns, cost invested can be taken back early all through the aggregate PLC (Project Life Cycle) (Stare, 2013). This methodology can be more advantageous where time, cost and quality prerequisites can be finalized, however the features are not that implies the degree is variable like in the event of current organizational conditions.
Organization B: the PMBOK Methodology helps the venture by setting the stakeholder’s desires from the earliest starting point of the task itself. So the stakeholders stay exceptionally content with this sort of approach and the desires are being looked into at each stage (Al-Marwaee, 2016). Another advantage is the correct and point by point threat or opportunity management system.
Organization C: as the present company is working in such a domain, to the point that each business and workplaces are scattered, so a focal position (Board Members) need to take the charge to have solid hang on the framework which can be best utilized using the PRINCE2 Methodology procedures (Vaskimo, 2015).
So as of now we discussed all the PMM whichever are applicable for the given above conditions of the organizations, and can conclude that for the set of condition with organization A, where the service is related to human interactions and the employee strength is also not much, moreover the organization has powered its project managers to select the one PMM they would like to and accordingly influence the top management, so the Agile Methodology could be the best choice. In agile the flexibility to take decision along with maintaining the appropriate customer satisfaction can be maintained (Rehacek, 2017).
Then the next type of organization, that is ‘B’, the sector is ‘Building services’ which requires the project managers to bind all the stakeholders and the organization also has around 600 employees which a quite large number, so to control and set a single aim or objective for the team is very much critical for the success of the project, so the best applied PMM shall be PMBOK Methodology, because it has the five set of processes which starts for the initiation to closing all the activities are well defied and the roles are also clear. Since in this case once the project activities are started the construction cannot be bring back or undone, so the check at every stage by regularly performing the controls process of checking the scope, quality, time, cost , resources etc. can provide a best output (Langley, 2016).
And the last type of organization ‘C’, the sector requires handling of multiple clients being the technology services provider and that too with huge number of employees of around 1200 numbers spread all over the world is having a potential of getting diverted from the main objective set by the sponsor of the organization and get effected due to the environmental factors at different countries with different set of regulations. I suggest the best PMM shall be PRINCE2 Methodology, where the Board Members take the control of the project by setting all the constraints of time, cost resource and quality and develop the plan for throughout the PLC (project life cycle) and can handover the daily targets to the different project managers working at different countries to follow and coordinate with the local counterparts to achieve the provided daily targets and report the issues or the outcome after the day, by this technique the project objective as expected and set by the organization can be maintained throughout the PLC (Pawar, 2015).
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