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SITXWHS003 Implement And Monitor Work Health And Safety Practices

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Question:

Task 1: Complete a risk assessment

  • You are required to complete a risk assessment in your workplace or a simulated workplace.
  • You are required to identify risks in the workplace related to the following situations:
  • Evacuation of staff and customers.
  • Security management of cash, documents, equipment, keys or people.
  • Handling chemicals and hazardous substances.
  • Workplace accidents.
  • Hazard identification and reporting.
  • You are then required to complete a risk assessment matrix based on these risks to assess the risks from most important to least important to address.

Task 2: Question and answer

Q1:What tasks do you complete when organising a risk assessment?

Q2:What steps are involved in a risk assessment according to your organisation’s procedures?

Q3:Who is involved in a risk assessment in your organisation?

Q4:Explain any new preventative measures that you would implement for the three areas you identified in your risk assessment.

Task 3: Action plan

  • You are to create three new workplace health and safety procedures based on the risk assessment you completed in Task 1.
  • These need to be related to:
  • evacuation of staff and customers
  • security management of cash, documents, equipment, keys or people
  • handling chemicals and hazardous substances
  • workplace accidents.
  • hazard identification and reporting.
  • You need to complete an action plan for the three new WHS procedures.
  • You need to include information about:
  • the new procedure.
  • who is responsible for implementation
  • areas and team members involved
  • timeframe for roll-out of new procedures
  • any training to educate team members on the new procedures
  • when the new procedures will be reviewed for effectiveness.
  • Go to your ‘Course files’ and open Assessment D_Action plan template.
  • Save the template locally to your computer and complete the action plan for the new WHS procedures you are implementing in your workplace.
  • Save and submit your template to your assessor when completed.

Task 4: Communicate new procedures

  • You are to run a team meeting outlining the three new procedures you identified in Task 3.
  • You will organise a suitable time for the meeting with your assessor and your team members.
  • During the meeting you must include the following.
  • Explanation of new WHS procedures.
  • Any changes to WHS policies as a result of this.
  • Any changes to hazard identification, risk assessment or reporting.
  • Ask for input from team members about the new WHS procedures.
  • Outline how the team’s ideas can be applied to the new WHS procedures.
  • Outline when and how the new procedures will be rolled out to all team members.
  • Explanation of how the new procedures comply with WHS legislation or hospitality industry safety codes of practice/standards.
  • Explanation of where documents of the new procedures can be accessed.
  • Explanation of any training that will be provided to team members.
  • You need to organise a meeting agenda and meeting invitations (as required in your organisation).
  • You need to use appropriate tools and documentation during the meeting, for example, a PowerPoint presentation, technological equipment (laptop, projector, etc.), handouts.
  • Copies of the agenda, PowerPoint presentations and handouts are to be given to the assessor prior to the meeting.
  • Conduct your team meeting.
  • Your assessor will use the provided checklist to assess your performance during the meeting.

You must complete the following tasks for this assessment Have you completed this task?

Organised and distributed agenda.

Explained three new WHS procedures.

Used oral communication skills to explain WHS procedures and information on safe work practices.

Consulted with staff about new WHS procedures.

Listened to and used team feedback to identify ways to improve WHS procedures.

Provided an opportunity for staff members to contribute their views on current and future WHS management practices.

Outlined how and when the new WHS procedures would be rolled out.

Explained how the new procedures comply with WHS legislation or industry codes of practice/standards.

Explained any training that team members will undergo for the new procedures.

Task 5: Question and answer

Q1:Did your team have any concerns or issues with the new WHS procedures you are implementing? Briefly explain.

Q2:How could these issues be overcome?

Q3:What legislation or industry standards do your new procedures comply with?

Q4:What issues did you identify during the consultation process and what action did you take to resolve the issues?

Q5:Describe any feedback you’ve provided to management during or after the completion of your consultation activities in Task 4.

Q6:Did you have to alter your plan to accommodate changing needs of the workplace or employees? If so, describe how.

Q7: Were the consultative processes effective in identifying issues and communicating with staff? What improvements would you make for the future?

Task 6: Monitor WHS procedures

  • Implement the three WHS procedures that you identified in Task 3.
  • Monitor work operations and the use of the three new procedures in your area of responsibility over a one-week period.
  • Report on issues of non-compliance with the new WHS procedures and work health and safety legislation, procedures and safe work practices.
  • Document any action you intend to take as a result of your observations (hazards identified through staff processes, who you will notify or consult with, training needs identified, reports to be completed, etc.)
  • Briefly comment on the effectiveness of existing procedures in maintaining the health, safety and security of personnel and any recommendations for change.
  • Go to your ‘Course files’ and open Assessment D_Monitoring template.
  • Save the template locally to your computer and complete the table monitoring the effectiveness of your newly implemented changes.
  • Save and submit your template to your assessor when completed.

Task 7: Question and answer

Q1:What action do you need to take as a result of your monitoring.

Q2:How will you implement these actions? Include information about timelines.

Q3:Is there another area of WHS that you are concerned about after completing your monitoring activities? Explain. How will you respond to this?

Q4:How do you monitor the day-to-day effectiveness of WHS practices in maintaining the health, safety and security of personnel?

Task 8: Training evaluation

  • Select an area in relation to work health and safety.
  • Observe, monitor and analyse an employee’s proficiency in completing the required tasks over a week.
  • Document your observations in a training needs analysis and make recommendations for further training required.
  • Organise and implement the appropriate training.
  • Go to your ‘Course files’ and open Assessment D_Training needs analysis.
  • Save the template locally to your computer and complete the information regarding the training needs of the employee you have monitored.
  • Save and submit your template to your assessor when completed.

Task 9: Question and answer

Q1: Research two possible providers for the training needs you identify. Include information on training costs and arrangements.

Q2:How long does it take to arrange and complete the training from the time the training need was identified?

Q3:Has training improved the employee’s work practices? If so, explain what you have observed. If not, describe what action you plan to take.

Task 10: Compliance

  • Source and collect the following completed documentation in your workplace. If you are unable to source them in your workplace, complete research online and locate them.
  1. WHS consultation form
  2. Hazard identification form
  3. WHS incident/accident notification form
  4. Risk control forms
  5. Training action plans
  • Your assessor will ask you about the purpose that each one is used for.
  • Present these to your assessor during a meeting or save and submit them to your assessor.

Task 11: Question and answer

Q1:Explain the conventions you should follow to complete these forms.

Q2:Which WHS legislation or codes of practice did you need to refer to or comply with when implementing and monitoring the WHS procedure in Tasks 3, 4 and 6? Explain.

Q3:What data can you collect in your workplace to see the effectiveness of WHS procedures?

Q4:How often should WHS documents be referred to, to check the effectiveness of WHS procedures?

Q5:You notice that some team members are not stacking the shelves correctly and according to work safety procedures in the storeroom. You have just seen some heavy items stored on top. What is your response? When would you deal with this issue?

Q6:You are looking through the WHS incident reports and notice that many of the forms are difficult to read due to the illegibility of the handwriting. It is really important for anyone to be able to read these documents in order to analyse the information in them. How and when would you deal with this issue?

Q7:What action can you take to minimise the use of printed materials and reduce waste when organising WHS documentation?

Q8:Explain the scheduled hazard identification activities that are required to be completed in your workplace according to workplace legislation.

Q9: WHS legislation specifies that hazard identification should occur in which situations? List four.

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