Discuss about the Smooth Execution and Expansion of Business.
Staff interview is a crucial approach for every organization to select the knowledgeable candidates for the desired designation. However, it is important to maintain the confidentiality of the data of the candidates that are received during the interview. During the interview, different types of questions are asked to the candidates that reveal many personal data of the candidates (Ibieta et al. 2017). Thus it is important for the business organization to maintain the confidentiality of the information of the applicants. This study deals with the staff interview process and the importance of maintenance of the confidentiality while conducting the interview. Moreover, the necessity of the staff interview is also addressed in this section.
Incorporation of the discussion regarding the workplace ethics while conducting an interview is a major challenge for the interviewer. This leads a candidate to give a transparent answer during the interview (Koen, Von Solms and Gerber 2016). However, by providing several question and workplace ethics during the interview of a candidate enables the interviewer to understand the strength of the candidates. The main purpose of the staff interview is to identify the candidate’s skill and to detect the course design that the web design consultant needs to implement. Moreover, the interview enables the interviewer to carry out a depth analysis of the knowledge of the candidates, their strength and weakness also.
Keeping the confidentiality during the interview is the prime duty of the interviewer as its breach of the confidentiality may harm the future of the candidates (Madan, Sharma and Seth 2016). However, according to the case study, an interview has conducted by the Web design consultancy and the senior vice president has asked the interviewer to about the candidates. On the other hand, the informed consent has stated about the maintenance of the confidentiality of the applicant. However, it is a big challenge for the interviewer to tackle such situation. Hence, as a person, it is vital for the interviewer to keep the information of the candidates private and to distribute with other in order to save the candidates from breaching of financial data and personal data. On the other hand, while communicating through the internet is it important for the interviewer to keep the data secure as it is important to secure the career of the candidates.
The very word ethics is originated from the Greek word meaning duty. Thus, ethics can be defined as a set of duties or responsibilities or obligations that all the professionals obliged to abide by. It is basically a code of professional conduct. Ethics can be defined as a code of conduct that helps in inculcating the moral rules and principles that help in the governing, the actions and activities of a group or an individual. Business ethics or professional ethics is important because it enables the employees to develop a sense of differentiation between the right and the wrong. Ethics must be always imbibed within the work culture of the organization so that the decisions that are taken in a company by any single individual or a group of individuals are always influenced by the sense of this business ethics. Though ethics is something that is formulated by the Government but to bring those ethics into a successful practice is the sole duty of the business organization and its employees. But the most important issue or point of analysis that remains is whether each and every individual has maintained this ethical code of conduct within one's work environment (McPhaden et al 2016).
The problem that is usually seen in the implementation of this business ethics is the clash between different levels of hierarchy. Firstly, it has been seen that the professionals who are at a certain higher post usually have a sense of superiority over their subordinates, as a result of which they often end up in exploiting their juniors. In order to avoid this, there is the utmost need of a code of ethics that must guide them to act with a sense of responsibility and professional obligations. This not only puts a check on the behavior of the professionals but also helps to maintain several safeguarding measures for protecting the rights and the confidential information of the clients (Vidli?ka, Lang and Maršavelski, 2016).
Secondly, every employee at a certain time or the other is young and inexperienced, things ethical conducts also helps to pass on the knowledge and the time tested wisdom onto these new employees (Kangasniemi, Pakkanen and Korhonen 2015).
Thirdly, professional ethics also help in putting a check on the undue power that can be often exerted over the subordinates by their boss. Lastly, professional ethics helps in putting a check on professionals who often violate the ethics and commit illegal activities (Freire et al 2017.).
Breach of the information during the interview affects the candidates as it dissemination of his personal data may affects his career. On the other hand, if the interviewer or the organization discloses the candidates’ information then they may face legal issues.
What are the ethical issues and implications?
Ethical dilemma or challenges occur during the interview process in an organization. Regarding the selected case study the interviewer should maintain the confidentiality of the information of the candidates as it is stated clearly by the informed consent while the vice president has asked the interviewer to give an account of the best candidate. However, keeping the candidate information secure while conducting the interview is a personal duty of the interviewer as based on it the career of a candidate is dependent (Yagnik 2016). However, if the information of the candidate disseminates then it can affect their reputation as well as causes the legal obstruction for the candidates. On the other hand, sharing of the financial information of the candidates that is received by the interviewer may harm the candidate.
On the other hand, it is the moral duty of the interviewer to give all the detail of the candidates to the vice president that they have obtained during the interview as based on which the hierarchy will select the training courses (Serova 2017). In order to make them professional, it is important for the interviewer to give the candidate's detail to the hierarchy as to identify the skilled candidate it is crucial to understand them personally and professionally (Rudolph, Young and Havens 2017). On the other hand, the vice president has asked the interviewer to state the best candidate and reason of the selection of such candidate. For this reason, the interviewer needs to give the candidate data to the hierarchy as it will help them to detect the strength and weakness of the candidates. However, if the hierarchy will not get the candidate data properly then it will be difficult for them to implement right training for them. Moreover, as a professional, it is the responsibility of the interviewer to send all the data of the candidates to the vice president as it is categorized under ethical practice.
The interviewer has to keep the information of the candidates secure as it is a legal right of the candidate; on the other hand, the interviewer has to give the candidate details to the hierarchy as it is the professional requirement (De Lange, Von Solms and Gerber 2017). This situation leads the interviewer to face the ethical dilemma in the professional practice. According to the legal requirement keeping the information of a person private is the moral duty of the employees of an organization.
What can be done to remove the ethical issue?
Privacy Act 1988 is proposed by the Australian government in order to keep secure the personal data of the candidate (oaic.gov.au 2017). Hence, the business organizations have to maintain the principles of this Act those are situated in Australia. According to this Act, the business organization should not disclose the information of the candidates without their permission that is obtained during the interview. Hence, by following this Act the Web design consultancy can improve their ICT related issues that often arise during the interview system regarding the personal data of the candidates. On the other hand, to avoid the legal issues practices about the protection of data is vital in each business sector. Hence, the interviewer needs to follow the legal practices while acquiring the data of the candidates during the interview.
The possible options are to maintain the Data Protection Act and to keep the information secure according to personal responsibility. Moreover, by giving limited information to the hierarchy the interviewer can keep the information confidential.
On the other hand, in order to be a professional, it is the duty of an employee to make the transparency with the hierarchy regarding any official matter. According to my perspective personal information of any candidate should be kept confidential by the interviewer through giving limited information to the hierarchy as it will allow them to fulfill their professional and legal responsibility.
Ethics usually plays a major role in our everyday lives, be it in the field of domestic affairs or professional affairs. As far as the professional ethics are concerned, it is usually a code of laws made and implemented by the Government that defines certain actions to be termed and recognized as bad and illegal and hence, they are usually prohibited at any and every workplace. I as an interviewer have often been guided and helped by these ethics to maintain my job roles and responsibilities. It has taught me to treat all the interviewers equally and also listen to and try to solve their doubts or any kind of issues that they might be facing in their company. According to my sense of business ethics, I have felt it prudent to keep the information given to me by the interviewees secret and confidential rather than giving it away to the Vice President of their company as it is highly unethical.
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