Discuss about the strategies and plan for an organization.
An organization requires some strategies and plan in order to expand their business such as risk management plan, issues management, stakeholder management, scope change management, organization change management, and quality plan and configuration management. Each and every management and plan are very critical for the organization, and these management systems are discussed in this study for better understanding. According to the case study, New Town is a district which has an increased population. On the other hand, due to the increased population, the economic value of that district became stronger. In addition, there is a growing tourism industry attracts many tourists through its beautiful landscape, culture, art, warm climate and festive mood. Apart from that, New Town is a perfect place for raising and maintain a family. As a result, there is a new high school built for expanding education system and new classrooms added for increasing enrolments. Moreover, three new projects were approved by the public submission such as new library and art center, a new theater and a new sports and recreation hub. For these three projects above mentioned significant management systems will be discussed in this study(Kelley & Littman, 2005).
Risk Management Plan
Risk management is one of the crucial management processes of any organization. According to many types of research, all risk factors should be enrolled by the organization in order to prohibit unwanted consequences and problems (Dionne, 2013). On the other hand, this section of the study will explain the importance of risk management plan in an organization. In addition, it provides the acknowledgment about risk assessment in the study. In order to management, every process of a project, analysis of risk factors is very important. Apart from that, the risk management includes some several stages such as specified work scope, schedule, resources, cost elements and authorized persons for playing the role and responsibilities of risk management. In addition, the project manager and followers, key stakeholders and project sponsors are participating in risk assessment meetings(Hulett, 2009).
In order to minimize the impact of risk factors, the identification of risks is very important. In this section, high probability and high impact risks are followed below:
Delay is server equipment
Delay in providing service occurs because of a maker's generation accumulation; the servers are not accessible for substantial scale application testing transporting on a delay in the project plan. The project chief will moderate this danger by utilizing servers from the reinforcement server farm if necessary.
Fiber Optics Connection Not Accomplished
Fiber optic cable creates a connection between data center and headquarter in order to exchange information. In other words, this cable cannot provide a high speed data transfer process which results slow response from the application making it unusable. Users unable to provide site information to headquarter due to poor service of fiber optical cable. Moreover, the project manager needs to implement broadband Ethemet radio network between the data center and headquarter facility(Muir, 2004).
Network Operations Center (NOC) Not Appropriately Staffed
Due to lead times connected with procuring and preparing extra staff, the NOC does not have the important staff to screen the extra transfer speed connected with the project bringing about a deferral to the project schedule. The project chief will moderate this danger by working with the NOC to make another work routine to adjust for the staffing deficiency until extra staff employing and preparing is finished.
Moreover, the risk management approach, risk qualification, prioritization, risk monitoring, risk mitigation and avoidance and risk registration are some significant aspects of a proper risk management plan of a specific project (Jex, 2009).
Issue management is one of the significant management processes of a specific project plan. It includes some major aspects of a projects such as identification of a specific issue, produce a proper template, prioritization, tracking, escalation when required, assignment of issues for resolution, monitor resolution status and evaluate for escalation, resolve issue through communication process and finally close resolve issues. In other words, issue management is the procedure of recognizing and determining issues. On the other hand, issues with staff or suppliers, specialized disappointments, material deficiencies these might all negatively affect the estimated project. On the off chance that the issue goes uncertain, you chance to make pointless clashes, defers, or even inability to create a more effective deliverable ("Special Issue on Summarization", 2006).
Apart from that, an issues management process gives a strong method for distinguishing and reporting issues and issues that happen amid a project. In other sense, the procedure additionally makes it simpler to assess these issues, survey their effect, and settle on an arrangement for determination. Moreover, an issues log catches the subtle elements of every issue, so that the project set can rapidly see the status, and who is in charge of determining it. At the point when issue chief includes an issues management structure, they have an exhaustive arrangement to manage issues rapidly and adequately. Furthermore, this sorted out a way to deal with overseeing issues gives numerous significant bits of knowledge that can be utilized to refine and enhance project future results(Courtney, Barton, Crocker, & Riddell, 2005).
Stakeholder Management Plan
Each and every individual who has directly or indirectly connections with the organization is called stakeholders such as the owner of the company, shareholders, suppliers, customers, employees, and partners (Eskerod & Jepsen, 2013). The project requires some authorized people who influence the decision-making process. This section of the study explains the impact of stakeholders on the project and helps to determine effective strategies for engaging stakeholders in the project. On the other hand, the identification and classification of stakeholders is an important factor because it includes the roles and responsibilities of individual stakeholder (Legacy, 2010). After identification, the registration of stakeholders needs to be done in the organization in order to execute a project properly. Moreover, an effective stakeholder management includes strategies such as closed observation, keep satisfied, aware about everything, focused monitoring.
Scope Change Management Approach Documented
Here, the topic is about the development and improvement of New Town. It is a district. Like every district, New Town also needs development and growth and for that, some scope needs to be discussed. The development means bringing out a change and for that, a change management is required (Victor & Franckeiss, 2002). New Town is a great place where anyone can raise their families. It is the proof from the research that the population has grown from seventy-two thousand to eighty thousand between the years 2006 and 2013 respectively. The word Change Management inherently implies to moving a man, a crowd, or an entire association from the recent state to the future state (Vakola, 2013). A change organization method is comprehensive of the communication activities which are vital, and it impacts evolve over town or a district. The framework should be combined carrying with the thought a lifestyle, qualities, and political scenes of the region in a critical state, and individual parts and commitments and the circumstances in which they work at a littler scale level. There are many scopes for New Town to bring a change in the area (Atkinson, 2005). First of all, the increase in population has provided them a scope to build houses and schools. The old schools need new classrooms for accommodating increased enrolments. Secondly, when school is present, libraries must be current and for that new libraries are being built along with repairing the old ones. On the other hand, new theaters, Arts Centre, recreational hub as well as the multi-sports hub on the list of development.
Organization Change Management Plan
Here, the change management plan of developing and improving the New Town is being discussed. The change management plan includes, a hydro slide facility is needed, an amateur swimming pool is required, a gym is also necessary, the traditional café, as well as reception area, needs a makeover and more spaces in court is required (Safier, 2001). It gives an approach to envisioning difficulties and reacts to these effectively. It additionally creates an opportunity for the improvement of best practices, leadership advancement, and group progress. The change management plan also consists of technical requirements such as increasing the space of floors, introducing a web based booking system, production equipment to fulfill the demands of the company (K'Akumu, 2007). The change management plan also consists of the future goals and outcomes. First of all, the community participation should be increased based on recreation and sports. Secondly, the revenue should be raised from the facilities of entertainment and sports. It also ensures the services which are affordable to the community. The goals also contain the minimization of the on-going requirement for the contribution rates. Apart from these, the attractiveness and vibrancy of New town should be contributed to make it a destination of choice. Change is an arranged and oversaw the procedure (Rosenstein, 2011). The advantages of the modification are referred to before execution and serve as helpers and appraisal of advancement. The Change Management permits the project to survey the general effect of change.
Quality Plan management
The quality plan is also considered as the Quality Management Plan. The Quality Management Plan is an essential part of any management plan for a project. The reason of the Quality Management Plan is to outline how quality will be administered all through the lifecycle of the project such as the development of New Town (Carreira & Trudell, 2006). The management also consolidates the techniques and system for ensuring quality organizing, confirmation, and control are all synchronized. The stakeholders should be acquainted with how a class will be organized, secured as well as managed. The quality plan consists of the quality standards or requirements, quality assurance, quality control as well as quality control measurements. The quality for developing New Town must always be planned into a project for the prevention of additional time, rework, cost, and waste. It should be considered from both processes as well as product perspectives. To be successful, the project for the development will meet the objectives of quality by the utilization of an integrated quality approach. For example, new buildings such as libraries and sports hub need construction materials and proper quality planning (Long & Håklev, 2011). If these quality planning and building materials come out be ineffective, then rework needs to be done. It will lead to waste of time. For the improvement of quality, each recommendation must be reviewed for determining the cost versus the implementation benefits of a selected procedure. The quality group and project team identify the requirements and standards of the quality of the project. Taking an example, a fifteen-meter swimming pool is needed for the amateurs.
This portion deals with the Configuration Management Plan of the selected project in New Town. It is used for describing the methods for configuration management. It is conducted throughout the lifecycle of the project. It includes the documentation of the processes behind the management of CM. The documentation includes the responsibilities, roles and its management (Sasanpour & Mehrnia, 2012). It also consists of the configuration item or CI in which the changes are made. On the other hand, roles and responsibilities play an important part in the plan. These functions and responsibilities must be defined precisely, to communicate a clear understanding of the expectations. The responsibilities and duties consist of CCB or Configuration Control Board, Project Sponsor, the Project manager, configuration manager, lead engineers as well as engineers. CCB seeks clarification on any CIs as needed. It also ensures all the changes which are being approved and are added to the database of the configuration management. The project sponsor is responsible for providing an endorsement for any issues which are required for additional time, cost or scope. The configuration manager provides configuration templates and standards to the team who are connected with the selected project. The lead engineers and the engineers design a focus group who are responsible for the development of change request (Muckenhirn & Meier, 2008). Configuration Management Plan also contains configuration control which is the procedure of methodically managing and monitoring all steps of configuration throughout the lifecycle of the project.
In order to execute and conduct a successful project, the above-discussed management systems need to be appropriate for the organization. The involvement of all significant and essential management system helps to create a perfect and classified project for the organization.
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