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Survey Of Information Security Risk Methods

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The Queenstown winter festival is a highly popular event in New Zealand which is celebrated every year in order to mark the start of winter. The mentioned event is timed approximately 2 weeks after the scheduled start of to the ski season and just before New Zealand and Australian school holidays in order to encourage visitors to visit Queensland and enjoy the mentioned event. After a highly successful 2017 winter event, the organizers of Queensland winter festival are looking forward to the 44th Queensland winter event (Aven, 2012).

The event of 2018, like every year, has last for 4 days and a good number of musicians and chefs will join the event to make it one of best events held in this year. One of the mention-worthy events that will be organized in the Queensland winter festival 2018 is the Matariki Torchlight Procession. The mentioned procession is an iconic one that takes place every year throughout the streets of Queensland and with people holding fire torches. The parade will end at Marine parade Queenstown where the parade participants will be greeted by the breathtaking welcoming ceremony, Pohiri and Wakahama.  Considering the fact that the Matariki torchlight procession involves fire torches and other equipment that have the potential to act as a risk, this report will involve the development of a risk assessment plan for the mentioned festival. In this report, the operation and management of the Matariki torch procession event 2018 will be discussed. Along with that, the risk analysis of the event and the regulation and legislation criteria associated with the mentioned event will be discussed in this report.

Event operation and management

The event is organized to greet the Wakahama and Powhar community to Queenstown bay and thus mark the start of the Queensland winter festival. The participants of the Matariki torch procession include both locals as well as international visitors. Along with the mentioned communities will be greeted by Kaumatua Michiel Skerrett and his wife Winsome along with the mayor of Queenstown lakes Jim Boult. Mountains of snow will be carried from Cardrona and dumped in the centre of Queenstown in order to allow 6 "Legends of Steel" snowboarders and skiers show off some of their best tricks. Along with that two teams who were the bronze medalist of Olympic, namely, Zoi Sadowski-Synnott and Nico Porteous along with the rookies will compete for a spot (Modarres, 2016).


Event planning

Like every year, the Matariki Torchlight procession will mark the beginning of the Queensland Festival. The festival has been planned just 2 weeks after the initiation of the ski season and before the schools of Australia and New Zealand declares their holidays. This is done to encourage both the local as well as international visitors to visit the event as well as the festival.

The Matariki torch procession will take place on 21st June 2018 at Earnslaw Park Queensland, New Zealand. The fire torch pickup will be between the time span from 4 pm to 4.30 pm.  In order to facilitate both local as well as international participants who have mobility issues and are unable to stand for a prolonged period of time or travel a long distance, a joint point closer towards the end of the procession route location at the top of Queenstown has been organized. In order to ensure the safety of the participants, the management has incorporated an emergency risk management team (Bratton & Gold, 2017).  A good number of food stalls with delicious food items will be organized at Queenstown bay, where the procession will end.

The budget plan for the event

In order to ensure that no monetary problem will need to be dealt with by the vent planners, a budget has been planned. The following table will demonstrate a budget that has been planned for the Matariki Torch Procession 2018.


Estimated Expense

Fire Torches for Participants

$ 500

Risk management

$ 15000

Portable toilets

$ 4000

Musical types of equipment

$ 5000

The decoration of the streets

$ 20000

Food Arrangement

$ 10000

Online and offline promotion

$ 20000

Total Expense

$ 54500

While the above-mentioned budget will help the organizers to gain a rough estimation of the event, the profit gained by organizing the event will depend on the number of tickets that will be sold. Thus a strong marketing plan has been developed by the management of the Matariki fire torch procession 2018.


Marketing of the Matariki fire torch procession 2018

Both online, as well as offline marketing, will be by the event organizers in order to attract the maximum numbers of international visitors. In the following paragraphs, the methods by which both online, as well as offline marketing of the event, has been conducted is discussed.

Offline events require physical interaction and attendance. Considering the fact that the chief goal of the event is allowing face-to-face relationship building and enhancing the relationship between communities (Masterman, 2014). The event planners have taken the help of several offline marketing strategies like road shows and campaigns. Since the Matariki festival is a highly popular event, the event planners have given priority to online marketing over offline marketing. Major offline marketing techniques that have been used by the event planners include promotion through popular social media platforms and official websites. Social media platforms have not only proved to be a highly cost-effective method to reach out to the international consumers but have also provided the event planners with a huge pool of target consumers who can be reached out within a very short range of time.

Risk analysis

In order to eradicate any kinds of risks, the management of the Matariki fire torch event has developed an efficient risk management plan that has the potential to prevent any types of the unwanted phenomenon during the time of planning, development and execution of the event.

Risk identification and risk management during planning and development of the event




Assessment level

Agreed Control measures


lack of sponsors  

Lack of monetary support leading to the failure of the  event

Low ( Since the Matariki torchlight procession is a highly popular event in New Zealand)

1.      Making the proposal of sponsorship standout (Getz & Page, 2016)

2.      Offering incentives to the sponsors.

3.      Offering a minimum risk solution to the sponsors.

4.      Offering full cooperation throughout the event.


Damage to resources

The financial loss which may result in exceeding the budget of the event


1.      All the types of equipment for decorative purposes should be stored in a secure storeroom.

2.      Training should be provided to the workers so that they can develop the potential to handle the equipment carefully.


Loss of equipment

The financial loss which may result in exceeding the budget of the event


1.      All the equipment for decorative purposes should be stored in a secure storeroom (Masterman, 2014).

2.      Training should be provided to the workers so that they can develop the potential to handle the equipment carefully.


Over-resourcing of one objective leading to under-resourcing of other objectives.

Development of an event which is not effective enough to attract visitors and as a result, failure of the event.


1.      A detailed list of the equipment needs to be developed in order to prevent over-resourcing of objectives.


Overstressed worker

The high attrition rate of the worker will slow down the development of the event as a result of which the event will not be able to organize within the stipulated time period.


1.      Motivation in both extrinsic as well as intrinsic form should be provided to the workers (Bratton & Gold, 2017). While intrinsic motivation can include

Risk identification and risk management during execution of the event




Assessment level

Agreed on control measures


Exceptional numbers of participants  gathering for the procession in the starting point

Major or minor injuries including burns from fireworks, and fire torches.


·         Police arrangement in order to control the unmanageable mob

·         Providing more information to the public

·         Increasing the number of Marshalls.

·         Barriers are placed in strategic position.


Consumption of excessive alcohol

A wide range of injuries dues to inability to control consumption including injuries from a violent act performed by alcoholic individuals.


·         Notice to licenced premises in order to restrict the sale of alcohol in glass vessels (Velasquez & Hester, 2013).

·         Advising the public to control over drinking prior to the event.

·         Enforcement of police to deal with the offenders.


A malfunction in the fire torches

Burn injuries, fire risks and risk of explosion


·         Precautions are taken by the manufactures of the torches

·         Fired with inflammable liquid

·         Appropriate control of torch manufacturing sites.

·         Torches should be stored correctly an properly and should be covered by tarpaulin (Aven, 2012)

·         Fire extinguisher on a lorry


Risk while caring the torch in procession to the participants

Major burn injuries that can be fatal


·         Each and every lighted torch will be provided to the participants only after testing thoroughly.

·         Children should only be provided with the lighted torch only under the vigilance of an adult member.

·         An ambulance should be located at the various strategic position of the route.

·         Water containers along with buckets should be provided.

·         All the members should be advised about fireproofing.


An accidental drop of the lighted torch on road

Burns to the members of the society, fire risk


·         All the discarded torch should be collected by one of the human resource members of the event (Aven, 2015).

·         An ambulance should be located at the various strategic position of the route.

·         Water browser should be at the rear of the procession extinguishing lighted torches for collection by the Human Resources (Iooss & Lemaître, 2015).


Torch lorry (deliberate ignition  of the torches)

Fire explosion and burns


·         Fireproof tarpaulin should be used for covering torches all the time.

·         For constant supervision, the experienced team should be recruited.

·         Police arrangement should be done in order to brief torch light position.



Food provided during the procession is unhealthy




Health and safety requirements of the Matariki torchlight procession

  • In order to ensure immediate treatment of the injured, emergency first aid stall will be organized every 500-meter distance throughout the route of the procession. Each stall will be under the vigilance of qualified healthcare professions.
  • An arrangement of approximately 100 ambulances will be done in order to ensure immediate admission of any highly injured individual to any nearby nursing home.
  • The efficient police force will be provided in order to control the mob and to prevent any sudden attack.
  • The event authority has recruited event members who will ensure that the fire torches provided to the participants of the procession are not defective.

Major Regulations and legislation criteria

In order to organize an effective event, it is highly crucial for the event planners to abide by all the rules and regulations associated with the event. Some of the major acts associated with the event are as follows:

  • Health and Safety At Work Act 1974
  • Licensing Act 2003
  • Disability Discrimination Act 1995
  • Race Relations, Amendment, Act 2000
  • Children's Act 2004
  • Food Safety Act 1990
  • Food Standards Act 1999
  • Environmental Protection Act 1990
  • Occupiers Liability Act 1957/1984/1990
  • Fire Safety Act 2002 (Behnia, Rashid & Chaudhry, 2012)

Some of the major regulations that are followed by the event planners are as follows:

  • Work at Height Regulations 2005
  • Food Hygiene Regulations 2006
  • Fireworks Regulations 2004
  • Control of Substances Hazardous to Health Regulations 2002
  • Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 1999
  • Personal Protective Equipment at Work Regulations 1992
  • Lifting Operations and Lifting Equipment Regulations 1998
  • Provision and Use of Work Equipment Regulations 1998
  • Safety Signs and Signals Regulations 1996
  • Hazardous Waste Regulations 2005 (Modarres, Kaminskiy & Krivtsov, 2016)
  • Manual Handling Operations Regulations 1992
  • Environmental Protection (Duty of Care) Regulations 2003
  • Management of Health and Safety at Work Regulations 1999

Some of the guidance that is followed by the management of the Matariki torchlight procession is as follows:

  • Fairgrounds and Amusement Parks, Safe Practice. HSE GS6
  • Managing Crowds Safely. HSE HSG154
  • Giving your own firework display. HSE HSG124
  • Avoidance of Danger from Underground Services. HSE HSG47
  • Five Steps to Risk Assessment. HSE INDG163
  • Guidance on Temporary Demountable Structures ODPM 1999
  • BS7909, Temporary Electrical Distribution Systems (Modarres, 2016)
  • BS6465, Provision of Temporary Sanitary Appliances
  • Industry Guide to Good Hygiene Practice: Markets and Fairs Guide, Chadwick House Group Ltd 1998.
  • NCASS - Nationwide Caterers Association. HACCP - Hazard Analysis and Critical Control Points.


From the above discussion, it can be concluded that the Matariki torchlight procession will be highly successful due to the measures were taken by the event planners. Considering the fact that the event has been organized keeping in mind the availability of both local as well as international visitors, it is expected that like every year, a commendable crowd will attain the event.  The risk management strategies taken by the event planners are also effective enough to prevent any kinds of mishappenings.  All the laws associated with the health and safety measures are considered by the event planners. Considering the fact that the chief aim of the procession is to enhance the relationship between the communities and ensure a strong bonding, the Matariki torch procession 2018 is a crucial event leading towards its success.


Reference List:

Alexander, K. (2013). Facilities management: theory and practice. Routledge.

Aven, T. (2012). Foundations of risk analysis. John Wiley & Sons.

Aven, T. (2015). Risk analysis. John Wiley & Sons.

Behnia, A., Rashid, R. A., & Chaudhry, J. A. (2012). A survey of information security risk analysis methods. SmartCR, 2(1), 79-94.

Bratton, J., & Gold, J. (2017). Human resource management: theory and practice. Palgrave.

Getz, D., & Page, S. (2016). Event studies: Theory, research and policy for planned events. Routledge.

Iooss, B., & Lemaître, P. (2015). A review on global sensitivity analysis methods. Uncertainty management in simulation-optimization of complex systems (pp. 101-122). Springer, Boston, MA.

Masterman, G. (2014). Strategic sports event management. Routledge.

Modarres, M. (2016). Risk analysis in engineering: techniques, tools, and trends. CRC press.

Modarres, M., Kaminskiy, M. P., & Krivtsov, V. (2016). Reliability engineering and risk analysis: a practical guide. CRC press.

Velasquez, M., & Hester, P. T. (2013). An analysis of multi-criteria decision-making methods. International Journal of Operations Research, 10(2), 56-66.


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