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System Designs Of Schools For Life

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Question:

Discuss about the System Designs of Schools for Life.
 
 

Answer:

Introduction:

The stakeholders are considered to be the primary source of getting information for addressing the system requirements. All those people who are totally affected by any changes in the best interest of their associations are termed as stakeholders for that association. The group of the system can be small, medium or large based on the scope and the nature of the system. All these groups of stakeholders are associated to the system in different ways and each of these groups has different perspective and definition of the system according to their interactions (Galliers and Leidner 2014). For example, in case of an accounting system for the public traded corporation, the associated stakeholders are the accountants, bookkeepers, managers, executives, suppliers, customers, investors, auditors, SEC and the IRS. Before assigning to the stakeholder groups, the analyst belonging to the corporation analyses the various people who have close similarity and places them according to their similar fields.  Stakeholders are classified into the internal and the external which can be further divided into the executives and the operational stakeholders.

The major stakeholders in the School for Life are the staffs, alumni, head of the college and the fund raising offices. The staffs are responsible for making personalised letters using a word processing tool and a personal database. They are also responsible for personally adding the alumni information. Alumni are the former pupils who receives donation from the school. The college head is the most significant and important person who manages each and every operations of the school.

The staffs are the internal stakeholders belonging to the operational level because they are responsible for the works in the school. The alumni are the external stakeholders of the executive level as they will get the donations from the school. The head of the school are the internal stakeholders of the executive level because all the managing decisions are taken by them. Lastly, the fund raising offices are the external stakeholders to the operational level as they request for donations but are not completely associated with the task.

“As a school staff, I want to ensure that the personalized letters are successfully made so that the fund raising opportunities can be successfully carried”.

“As the head of the school, I want to ensure that the IT department gets a new computerized way of operations for successfully making a computerized alumni system”.

“As a fund-raising officer, I want to ensure the continuity of the donation processes, so that a donation can be given to the alumni members”.

“As an alumnus, I want to see the changes in the school in every six months so that all the celebrations can be effectively made”.

This questionnaire is to be sent to the IT department regarding some questions that are to be addressed.

 

The main purpose of this questionnaire is to get information regarding the infrastructure to be developed.

  1. What type of services will be given?
  2. How the computerized process will work?
  3. What will the new system will do?
  4. How will the staff get benefits from this?
  5. How will this be a time reducing technology?
  6. What are the major changes and the requirements that will be done?

UML Modelling Tools

The UML (Unified Modelling Language) is used to create architectures and designs in a both behavioural and structural way. There are two modelling tools that will be used for addressing to the requirements of the Google apps and the one drive apps. The draw.io will be used for working with the Google apps and the Visio software will be used with Office 365 apps.

Draw.io

Visio

The cost of this for 10 users is 10$ paid annually

The cost of this tool is 99$ for one user paid for only one time

The main features of this tool are the Google drive integrations, Google Security bound and drag and drop functions available

The main features are auto connect functionality, great brainstorming diagrams and development of business process diagrams

For looking at the value for money, this seems to be a more viable choice than the other

For looking at the value for money, this seems to be a less viable choice than draw.io

The use of draw.io can be used by freelancers and small businesses whereas the Visio tool can be used by mid-size business and the small businesses. Both of them are not fit for large enterprises which can only be done by using the Adobe Illustrator tool.

 

References

Bonham-Carter, G.F, 2014. Geographic information systems for geoscientists: modelling with GIS (Vol. 13), Elsevier.

Galliers, R,D, and Leidner, D,E, eds, 2014. Strategic information management: challenges and strategies in managing information systems. Routledge.

Jones, C, B, 2014. Geographical information systems and computer cartography. Routledge.

Laudon, K,C, and Laudon, J,P, 2013. Management Information Systems 13e.

Pearlson, K,E, Saunders, C,S and Galletta, D,F, 2016. Managing and Using Information Systems, Binder Ready Version: A Strategic Approach. John Wiley & Sons.

Peppard, J, and Ward, J, 2016, The strategic management of information systems: Building a digital strategy, John Wiley & Sons.

Stair, R and Reynolds, G, 2013. Principles of information systems. Cengage Learning.

Venkatesh, V, Brown, S,A, and Bala, H, 2013. Bridging the qualitative-quantitative divide: Guidelines for conducting mixed methods research in information systems. MIS quarterly, 37(1).

OR

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