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Understanding Flexibility Cloud ERP Software

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Question:

Discuss About The Understanding Flexibility Cloud ERP Software.

 

Answer:

Introduction

The cloud ERP can be considered as a system which is a concept of shared database that directly supports multiple function which are done in different unit of organizations. The concept allows the different employee to rely and access the same type of information for specific kind of need. The Cloud ERP can be implemented without any extra accomplishment relating to installation of on premises server presence. The Cloud ERP are more mobile and accessible relating to the traditional on premise counterpart. The main advantage, which can be achieved from the Cloud ERP, is that it is hosted on one platform. The different sectors of the business like the accounting system and the CRM for example on the same platform would be helpful in order to unify the system of engagement with the system of the record. Instead of having a separate back and front office application system, the cloud platform allows the different aspects to be on one database, which is generally a shared database, which allows getting real time reporting and a use of single user interface.

The main aim of the report is to take into consideration the different aspects of the cloud ERP mainly dealing with the definition, which is stared, in the existing IS/IT literature. The focus point of the report is to deal with the major advantages of the Cloud ERP system and detect two imperial advantage of each benefits.

 

Cloud ERP: Academic perspective

Until today there is no actual definition of the cloud, however ERP III definition had been widely used by the researches. Currently the ERP III defines according to (Dwivedi & Sharma, 2016 ) the concept as a flexible yet very much powerful information system incorporated with the web based SOA and the concept of cloud computing. This concept enables enterprises, which are virtual to offer increasing the degree of flexibility, dynamic and agile amorphousness. However, it can be stated that the cloud Enterprise system definition was changed later noting that the enterprise system is different from cloud enterprise system. The main difference in this context is that cloud enterprise system from the on – premise ES us user accessing the services through the concept of the cloud from cloud enterprise system only for the aspects which are relevant. It can be stated as one of the most possible shortest path to a new enterprise system and it can state as very much cost effective. It allows multiple users to gain access to the same resources without the concept of upgrading a server or spending a fortune new equipment. Ultimately the concept of capability and flexibility the concept of cloud computing it enables the Enterprise system to be delivered via the concept of internet and it can be accessed from anywhere around the world. Most of the organization tend to decrease the cost which is related to the IT during the turmoil of the economic the concept of the cloud ES can be considered to be very much vital.

Cloud ERP: Industry perspective

The cloud ERP holds a different meaning taking the consideration of the practitioners. The current concept, which is related to the cloud ERP is directly vendor, based. The main actors in the industry such as the user, analyst and the cloud vendors are in a disagreement on what the main constitution of the cloud ERP. Despite the different benefits, which can be achieved from the concept, the vendors are very much hyping, some of the IT industry analyst stated that the concept is lacking in providing a system, which is fully integrated as compared to the on premise ERP. (Nowak & Kurbel, 2016) perceived that the user of the cloud are interested in the value creation of the cloud in terms of the efficiency increase and reduced investment in the IT sector. It can be stated here that among the different cloud vendors and the analyst of the IT there are different types of contradictory options. (Ramasamy & Singh, 2017) for instance defined the concept as a hosted service delivered over the concept of the internet. This definition is refused by some of the industry experts and they tend to indicate that a hosted deployment is very much different from the cloud deployment (Nowak & Kurbel, 2016 ). These different types of view among the different practitioners have triggered the need of study, which would be involving a direct

In (Jalil & Bakar, 2017) the author defined the concept if ERP platform as a small and medium sized enterprise which are eligible for the raising of different types of question. Most of the questions are relating to the appearance of the concept of multi tenancy. Thus, it can be stated here that multi tendency can be one of the key factors, which provide a basic infrastructure relating to customization and efficiency of the platform when implementing in the business environment (Dwivedi & Sharma, 2016). The two cornerstone, which can be related to the concept, are dynamic instance composition and abstraction from the layer of persistency.

In (López & Ishizaka, 2017) the author stated that the concept of the cloud ERP can be highly effective and efficient. However taking into consideration the benefits the aspect of the security vulnerability and the risk, which are associated with the concept, are rising high in demand. The most important aspect, which can be related to this, is the data loss and privacy concept. The cloud ERP provides a security threat evaluation model for the use of the measurement of the threats and the negotiation regarding the service level agreement (SLAs). The aspect of the SLAs cover the emerging issue that is related to the security issue as well aspect of the security such as the confidentiality and integrity. In (Ramasamy & Singh, 2017 ) the author proposed a double encryption strategy which can be related to the ERP strategy. The main concept, which can be applied to the concept of double encryption, can be the point when the user and the other upload the file during the concept of file distribution. Moreover, it can be stated that the ERP system provides a backup of the data stored in the concept of the cloud.

In (Khot et al., 2017) the author designed a basic concept, which is related to the aspect of the ERP system and how the process of the ERP can be implemented within the concept of the organization. According to the (Jalil & Bakar, 2017 ) the definition which is stated for the ERP is that the implementation of the concept of the cloud computing within the working of the organization in order to achieve benefit in the form of enhancing the storing and retrieval of the data.

According to the IS definition the ERP can be considered as an industry term for the a set of activity that helps the enterprise manage the different working parts both within the internal working of the organization as well as external working of the organization. One of the examples where the concept can be applied are the customer relation management and inventory management. Like the other service models, the cloud ERP follows the similar payment. Enterprise pay for the part of the service they use and it is a fixed aspect. In many of the other services the customer pay a fixed amount that does not depend on the amount it has been used for, on the other hand the service, which is related to the cloud ERP mainly, deals with the pay sector according to the service which is received form the cloud ERP providers.

 

The benefit of the cloud ERP system that are reported in the existing IS/IT literature are stated below:

Focus on the core business: According to (López & Ishizaka, 2017) the one of the basic principle for an organization to succeed is the concept of staying reasonable in the aspect of the business which is known. The organization, which focus on the concepts mainly in the sector of honing business expertise, core competence, mission and customers, can easily reach a stage of distinct advantage over the competitors. Organization that have moved to the concept of cloud computing majorly comment that they are into number of advantages in the aspect of manufacturing, education and service which are related to finance. On the other hand, they state that they do not want to indulge into the technology due to the factor that the technology can be considered very much indigenous relating to the service and the products.

Flexibility increase: Through the implementation of the cloud ERP system, the organization can recognize a flexibility increase in their business. One of the best advantage, which can be received, is the concept of outsourcing, which prevents the organization from becoming technologically obsolete without having to put large investment in the sector of technology. Taking into consideration the aspect the organization can increase their overall flexibility through the continuous redesigning of the contract, which would allow them to meet to the Resources of the IT to a degree, which is noticeable. The outsourcing concept permits the organization to face the volatility of the business as the provider to deal with the workload, which is related to the IT. It identified that the aspect of the migration and installation a cloud ERP is moe beneficial than the bottle neck for the small and medium size enterprise (Dwivedi & Sharma, 2016 ).

Lowering of IT barriers to innovation: (Ramasamy & Singh, 2017) believed that the concept of the cloud computing can directly lower the IT barriers to the concept of the innovation of the business. This is due to the factor that it can witness a variety of example from the “ubiquitous online application” such as YouTube and Facebook. These application are more focused application like triplt (for the concept of managing one’s travel) or Mint (one the concept of managing one’s personal finances).

Financial aspect: Taking into consideration the financial view, there is a prominent agreement that the ERP adaptation prevents the user to invest largely on the concept of advanced technology. Further most it can be stated that the adaptation of the ERP helps the user to manage their IT spending cost in form of the operational expenses rather than the capital expenses. The initiation cost, which is related to the ERP, is very much low due to having the access to large amount of resources in a short period.

The key benefits, which can be stated relating to the on premises ERP, are stated below with the help of a table:

Features

On premises ERP

Cloud based ERP

Lowering of the upfront cost

No

Yes

Lowering of operating efforts and cost

No

Yes

Fees of subscription

Yes

No

Implementation, switching between IT providers

No

Yes

Focus on core competence

No

Yes

Higher level of independency from the ERP providers

Yes

No

Acquisition of bugs and new functionality

No

Yes

There are different factors, which influence the decision making of relating to the ERP adaptation in the small and medium size enterprise, and on the other hand, research is being conducted to get the identification of the key advantage and the disadvantages in the concept. Mostly the organization is tend to move towards the concept of the ERP due to the lack of the infrastructure and they want to enhance the sector of the working both internally and externally. In the future it can be stated that the with the proper working with the model the concept can be benefited in different ways which alter the internal and external working of the organization.

 

Empirical Evidence

Empirical Evidence 1: A study in the year 2005 shows that relating to the Effect of the cloud ERP on the small and medium enterprise and large corporate mainly means that the “business complexity” as a whole can be considered as a weak predictor for the ERP adaptation, but on the other hand, “company size was a good predictor”. Furthermost it can be stated that the factor which is relating to the classification of the business complexity and company size both are aspects that can be directly included under the organizational factor of the TOE framework. The concept of the cloud ERP allows the Business bodies to customize application, business process and report more than the traditional ERP system due to the factor that the cloud ERP is a more flexible model.

Empirical Evidence 2: A comparative study which is related to the ERP, which was, conducted in the year 2012 shows that when the factor of implementation time, implementation cost, scalability and friendliness are taken into consideration the cloud ERP can be considered as a better option comparing to other traditional models like the online ERP system. The selection of the ERP mainly depend on number of factors such as requirement, disposal, infrastructure etc. The user can choose the traditional ERP vendors that gives the provisioning of migration service from on premise and hosted ERP to the cloud ER for example “Microsoft dynamics”. On the other hand, one of the alternative may be to take service from the new cloud ERP vendors that provide only the latest ERP system with the new technology for example SAP By design concept of infrastructure.

The main benefit of the cloud ERP system provided by Shang and Seddon (2000) is explained using a table below:

Dimension

Sub divisions

1.      Operational

1.1  Reduction of cost

1.2  Reduction of cycle time

1.3  Improvement of productivity

1.4  Improvement of quality

1.5  Improvement in the customer service

2.      Managerial

2.1  Management of better resources

2.2  Improvement in the decision-making and planning concept.

2.3  Improvement of performance

 

3.      Strategic

3.1  Support growth of business

3.2  Business alliance support

3.3  Build of business innovations

3.4  Cost leadership build

3.5  Generate differentiation of product (including customization)

3.6  External linkage build

 

4.      Infrastructure of IT

4.1  Build flexibility of the business for the current and changes in the future

4.2  Cost reduction related to the IT

4.3  Increased capability of the IT infrastructure.

5.      Organizational

5.1  Support of the organizational changes

5.2  Business facilitate learning

5.3  Empowerment

5.4  Built common vision

On the other hand, it can be stated that the most important advantage, which can be related to the concept, is the decreased operation cost. An in house ERP solution will require the hardware to support the infrastructure and the aspect of maintaining and installing the aspect. Taking into consideration small business this would need new hires who should be technically sound people who have a prior knowledge of the concept. Combining this with the concept of the rate, which has to be paid, are very much fixed which would be helping the users to invest less in the concept and achieve higher standard of working. When an organization or a user choose a cloud based ERP, the provider of the ERP solution would be taking care of the marinating and the installing of the system. This in turn will even out the overall cost, which is related to the operating system, and if the implementation were done in a proper manner, it would be directly affecting the overall cost, which is related to the working both internally and externally (Dwivedi & Sharma 2016). The cloud ERP system can bring together all the relevant information in more a more effective way which would be very much beneficial for the organization. The ERP system can be implemented for all types of organization small or large multinational organizations. The main aspect they can be seen from the concept is that the application of the concept should be known and the proper working of the model should to taken into consideration.

 

Conclusion

The report can be concluded on a note that the right type of ERP solution will be directly helping business streamline administration, optimize operation and reduce the overall costs. Web based ERP are built specifically for mid-size and small businesses and is delivered in the concept of the software as a service (SaaS) model. The concept of the SaaS eliminates the barrier that directly keeps the organization away from up gradation and implementing their ERP solutions. This aspect enables the organization to be more focus on the core business activity, which would be helping them to excess in their working area instead of managing the IT. The model, which is known as the express model, is designed to help reduce the complexity, running quickly, get up concept and decrease the overall ongoing cost of the operations.

 

References

Dwivedi, K., & Sharma, M. (2016). Virtual Investigation of Grouping of on Premise and Cloud ERP. International Journal of Research and Development in Applied Science and Engineering, 9(1).

Ramasamy, M., & Singh, R. P. (2017). BENEFITS, CHALLENGES AND SELECTION OF CLOUD ERP SYSTEMS USED IN SMEs.

Jain, D., & Sharma, Y. (2016). Cloud computing with ERP-A push business towards higher efficiency.

Peng, G. C. A., & Gala, C. (2014). Cloud ERP: a new dilemma to modern organisations?. Journal of Computer Information Systems, 54(4), 22-30.

Baskaran, R. (2018). An Empirical Study on determining the critical success factors for the implementation of Hybrid Cloud ERP system in IT Organizations.

Khot, N., Mudur, K., Thorat, O., & Doulatramani, Y. (2017). Information Intendance System on Cloud.

Jalil, D., & Bakar, M. S. A. (2017). Adapting Software Factory Approach into Cloud ERP Production Model. International Journal of Computer Science and Information Security, 15(1), 221.

López, C., & Ishizaka, A. (2017). GAHPSort: A new group multi-criteria decision method for sorting a large number of the cloud-based ERP solutions. Computers in Industry, 92, 12-24.

Al-Ghofaili, A. A., & Al-Mashari, M. A. (2014, August). ERP system adoption traditional ERP systems vs. cloud-based management systems. In Innovative Computing Technology (INTECH), 2014 Fourth International Conference on (pp. 135-139). IEEE.

AlBar, A. M., & Hoque, M. R. (2015, April). Determinants of cloud ERP adoption in Saudi Arabia: an empirical study. In Cloud Computing (ICCC), 2015 International Conference on (pp. 1-4). IEEE.

Nowak, D., & Kurbel, K. (2016, November). Understanding the Flexibility of Cloud ERP Software. In International Conference on Enterprise Resource Planning Systems (pp. 135-146). Springer, Cham.

Lee, M. J., Wong, W. Y., & Hoo, M. H. (2017, December). Next era of enterprise resource planning system review on traditional on-premise ERP versus cloud-based ERP: Factors influence decision on migration to cloud-based ERP for Malaysian SMEs/SMIs. In Systems, Process and Control (ICSPC), 2017 IEEE Conference on (pp. 48-53). IEEE.

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